SECTION 12. PROOF OF PAYMENT

.01 For an ACH debit or credit entry posted to the taxpayer’s account in a financial institution, a statement prepared

by that financial institution showing a transfer (that is, a decrease to the taxpayer’s account balance) will be accepted as proof of payment if the statement:

(1) shows the amount and the date of the transfer; and

(2) identifies the U.S. Government as the payee (for example, “USA tax”).

.02 For an ETA payment posted to the taxpayer’s account in a financial institution, a taxpayer may request that its financial institution obtain a statement from the FRB that executed the transfer. This statement will be accepted as proof of payment if the statement:

(1) shows the amount and the date of the transfer; and

(2) identifies the U.S. Government as the payee (for example, “USA tax”).

.03 For purposes of this section, statements prepared by a financial institution include statements prepared by a third party that is contractually obligated to prepare statements for the financial institution.

.04 A taxpayer’s payment to a Filer (including a subsidiary’s payment to its parent) is not a payment of tax by the taxpayer. Therefore, a statement prepared by the taxpayer’s financial institution showing a transfer from the taxpayer’s account to the Filer as payee is not proof of payment. Further, a statement prepared by the Filer’s financial institution showing a transfer of funds from the Filer’s account to the U.S. Government is not proof of payment because the payment may not have been made on behalf of the taxpayer. The taxpayer will need the acknowledgement number for an FTD or FTP made from the Filer’s account to establish that the FTD or FTP was made on behalf of the taxpayer. The acknowledgement number allows the Service to trace the payment. The Filer has the acknowledgement number or may obtain it from the Financial Agent.