Section 276. Form 941 and Schedule R Processing on Service Center Recognition/Image…

(1) This transmits revised IRM 3.41.276, Optical Character Recognition Scanning Operations, Form 941 and Schedule R Processing on Service Center Recognition/Image Processing System.

(1) IRM 3.41.276.3.3, Line (4), Table updated to add the additional Exhibits for States, State Codes, and ZIP Codes Sorted by State and US Possessions.

(2) IRM 3.41.276.4, Line (7) a), Updated instruction to include the 2026 Form 941.

(3) IRM 3.41.276.6.1, Line (5) second and third IF box in the table, added the new line numbers for the 2026 Form 941.

(4) IRM 3.41.276.6.1, Line (6) second IF box in the table, added the new line numbers for the 2026 Form 941.

(5) IRM 3.41.276.9.2, Line (2), Added the new menu selection for the new 941 forms for 2026 and retitled all other form revisions accordingly.

(6) IRM 3.41.276.12, Line (2), Added the new instructions for the 2026 Form 941.

(7) IRM 3.41.276.14, Line (14) added the new line numbers for the 2026 Form 941.

(8) IRM 3.41.276.15, Line (1) added the new line numbers for the 2026 Form 941.

(9) Exhibit 3.41.276-1, Added 3 new transcription fields to the table and provided the Screen Prompts, Descriptions, and Instructions for each field.

(10) Exhibit 3.41.276-2, Added 4 new transcription fields to the table and provided the Screen Prompts, Descriptions, and Instructions for each field.

(11) Exhibit 3.41.276-10, Added a new Exhibit to list the States, State Codes, and ZIP Codes Sorted by State and retitled all remaining Exhibits accordingly.

(12) Exhibit 3.41.276-11, Added a new Exhibit to list the US Possessions and retitled all remaining Exhibits accordingly.

(13) Editorial corrections and consistency changes made throughout including spelling, grammar, punctuation and formatting, removing italics, updating titles, correcting IRM links, Plain Language updates to improve readability, etc.

Scott Wallace Director, Submission Processing Customer Accounts Services Taxpayer Services

This program provides human intervention for data verification of electronic data record created by optical recognition engines for the purpose of data capture from paper returns filed with the Internal Revenue Service (IRS).

This chapter also provides information for Quality Review in performing the review of information transcribed on Service Center Recognition/Image Processing System (SCRIPS).

Use IRM 1.11.10, Interim Guidance Process, and elevate through the proper channels for operational situations, temporary procedures, pilot programs, or a change to current procedures.

Purpose: The instructions in this IRM apply to the paper filed Form 941, Employer's Quarterly Federal Tax Return, and Form 941 Schedule R, Allocation Schedule for Aggregate Form 941 Filers and Form 943 (SCH R), Allocation Schedule for Aggregate Form 943 Filers processed through Service Center Recognition/Image Processing System (SCRIPS).

Audience: Submission Processing Data Conversion Operation, Receipt and Control Operation and Document Perfection Operation personnel and their support staff, including but not limited to the following: peripheral scanner operators, clerks, tax examiners, leads and supervisors. These instructions apply to all campuses.

Policy Owner: The Director, Submission Processing, Taxpayer Services.

Program Owner: Mail Management Data Conversion Section, Return Processing Branch (an Organization within Submission Processing).

Primary Stakeholders: Those affected by these procedures or have input to the procedures, including a change in workflow, additional duties, change in established time frames, and similar issues include:

Accounts Management (AM)

Chief Counsel

Chief Financial Officer (CFO)

Compliance Strategy and Policy

Information Technology (IT) Programmers

Office of Servicewide Penalties

Operations Business Support

Small Business/Self Employed (SB/SE)

Submission Processing (SP)

Tax Exempt/Government Entities (TEGE)

Taxpayer Advocate Service (TAS)

Program Goals: Convert processable paper media employment returns to electronic data records.

Filers send paper employment forms and schedules to the Internal Revenue Service (IRS) to fulfill their requirement to file a quarterly employment tax return and provide their taxpayer identification number (TIN). The IRS must convert the information present on the paper filings to an electronic data record. Employees input and validate the data present into the IRS systems for these records during conversion to electronic data records.

for these procedures is found in Title 26 of the United States Code (USC) or more commonly known as the Internal Revenue Code (IRC). The IRC is amended by acts, public laws, treasury determinations, rules, and regulations such as the following:

American Taxpayer Relief Act (ATRA)

Consolidated Appropriations Act (Extenders)

Hiring Incentives to Restore Employment (HIRE) Act

Health Care and Education Reconciliation Act (HCERA)

The Protecting Americans from Tax Hikes (PATH) Act

The above list is not all inclusive of the various updates to the IRC.

All policy statements for Submission Processing are found in IRM 1.2.1.4, Servicewide Policies and Authorities, Policy Statements for Submission Processing Activities:

Code sections that provide the IRS with the authority to issue levies.

Congressional Acts that outline additional authorities and responsibilities like the Travel and Transportation Reform Act of 1998 or the Tax Act of 1986.

Policy Statements that provide authority for the work done.

The Director, Submission Processing approves and authorizes issuance of this IRM.

The Planning and Analysis staff provides feedback and supports local management to monitor and achieve scheduled goals.

The Operation Manager secures, assigns and provides training for the staff needed to perform the duties presented in this IRM.

The Team Manager assigns, monitors, and controls the workflow to complete the work timely.

The Employee applies the instruction for the duties presented in this IRM on the SCRIPS system to accurately convert paper data to an electronic data record for proper posting for use by the IRS.

Program Reports: The reports listed below show work schedules, receipts, production and inventory for conversion of paper returns to electronic data. Management uses these reports to monitor the daily and weekly status of the program through completion.

IPS0083, Workstation Operator Statistics Program and Function Summary Report

IPS0698, Workflow Status

IPS10610, Run Balancing Report

IPS06440, Throughput Statistics Report

PCC 2240, Daily Production Report - Program Sequence

PCC 6040, SC WP&C Performance and Cost Report

PCC 6240, SC WP&C Program Analysis Report

PCB 0440, Daily Workload and Staff hours Schedule

PCB 0540, Weekly Workload and Staffing Schedule

Program Effectiveness: Management measures weekly goals using the above reports for each function compared to the established completion schedule. Each function must complete the inventory on or before the program completion, and to retain or exceed schedule prior to the program completion date stated in IRM 3.30.123, Work Planning and Control Processing Timeliness: Cycles, Criteria, and Critical Dates. Local management conducts and monitors quality reviews and takes corrective action to ensure quality products. A managerial or product review in the Data Validation function is performed each week on every employee and entered into Embedded Quality for Submission Processing System (EQSP). Managerial and product reviews supplement the quality review process.

Annual Review: Management reviews the processes in this manual annually to ensure accuracy and promote consistent tax administration.

Management can use local reports to establish additional information for maintaining daily program control. Local reports never replace the established official reports.

The following is a list of terms and acronyms used throughout this IRM:

TERM

DEFINITION

Alpha Character

A character (letter) of the alphabet.

Alphanumeric Field

A field that accepts both alpha and numeric characters.

APO

Army Post Office

Application

Refers to the system used for form type processed (i.e., IRP, ACA-IRP, Schedule K-1, Form 940, Form 941, Stand-Alone Schedule R).

Block DLN

The first 11 digits of the 14-digit document locator number (DLN) consisting of a two-digit file location code, tax class (tax class is always 1 for Form 941), two-digit document code, three-digit Julian day, three-digit block number. Also see DLN.

Capture

The process of obtaining images of a document for character recognition and operator use.

Character

Any symbol or alpha (special or numeric), that represents information.

Character Recognition

The process of converting information from paper images to digital data form.

Check Digit (CD)

Check Digit is a two position Alpha Code preceding the EIN or SSN on a label.

Cursor

A vertical line showing the position where the next entry is keyed.

Data Fields

Fields that do not include entity fields, e.g., on all documents listed such as: money amounts, dates, indicators, covered individuals, etc.

DLN (Document Locator Number)

A 14-digit document locator number consisting of a two-digit file location code, tax class (tax class is always 1 for Form 941), two-digit document type, three-digit Julian day, three-digit block number, two-digit sequence number and a year digit. Also see Block DLN.

Document Code (Doc Code)

The fourth and fifth position of each DLN identifying the type of return the electronic data record has captured. The document code is always 41 for Form 941.

DPO

Diplomatic Post Office

DV (Data Validation)

Workstation operators enter, verify and/or correct data in flagged fields.

EIN

An employer identification number (a nine-digit number) typically identifies an entity such as a corporation, a trust, a nonprofit association, or a sole proprietor whose module resides on the business master file. Usually in NN-NNNNNNN format.

Entity/Entity Fields

The part of the document dealing with TIN, name, and requests an address be present for the entries.

ERS

Error Resolution System

Field

Specific area provided for data entry.

Flag

A question mark used to designate an unrecognizable character, or an error within a field.

FLC (File Location Code)

A two-digit number designed to represent the Service Center where an action is taken on a taxpayer module. The action is a transaction representing a return filing or subsequent compliance action.

Form Identification Number (Form ID)

A six-digit number located at the top right of each page of a SCRIPS Form 941 return.

First two-digits = Document Code

Third and Fourth digits = Page number of the return

Fifth and Sixth digits = Year the template (form layout or form revision) is last updated/changed

FPO

Fleet Post Office

Function Keys

The upper row of keys on the SCRIPS keyboard. The function keys through .

Highlighting

A three-dimensional shadowing of a template field used to direct attention to the field. Used in OE to display the current cursor position. Used in DV to display the current cursor position, and the current field with the error. The -5 function key highlights the corresponding field on the image template.

Image Strip

A section of the true and complete image magnified and displayed above the template. The image strip displayed is a magnified version of the corresponding field highlighted on the image. Pressing -3 toggles the image strip on and off.

The Image Strip does not display if the form needed Form Identification (FI) during scanning or the key has been used to change the form year template.

Key Combination

Keystroke commands requiring two or more simultaneous key presses.

Press -P or post-to-close means to press and hold the key and then press the P key before releasing the key.

LC (Location Code)

A two-digit number designed to represent the Service Center where an action is taken on a taxpayer module. This acronym is used in place of FLC in creating sanitized DLN’s (e.g. LC#########).

Menu

A list of operations/options the workstation operator makes a selection.

Message Window

A window that appears within the main window. It usually appears in the center of the screen. The system uses these windows to relay messages to the operator.

Name Control

A code of up to four characters consisting of alphas and numerics, derived from a taxpayer's name or business name.

Non-Conforming Form

A form the scanner cannot recognize.

Numeric Character

A number ranging from 0 to 9. A digit.

OE (Original Entry)

Workstation operators enter data into the template field that corresponds to the data in the fields of the scanned document image.

Prompt

A message or statement displayed requiring an operator response.

Sequence Number/ Serial Number (SN)

A two-digit number located at positions 12 and 13 within the DLN that uniquely identifies the document.

Sight-Verify

Examine a highlighted field in DV. If correct, release the field. If incorrect, correct the field. Also, called verify.

Social Security Number (SSN)

A nine-digit number issued to an individual by the Social Security Administration. The IRS uses this number to process tax documents and returns. Usually in NNN-NN-NNNN format.

Special Characters (symbols)

*, &, /, -, %, #, ?, etc.

Ampersand "&" is not considered a special character in the name line entry.

Status Line

A strip of information found along the bottom right side of the main working window below the prompt area. Displays the program number, DLN/SN, document count, and AUTO, Insert and Numeric indicators.

Submission

Form 941, Employer's Quarterly Federal Tax Return, and its associated schedules and Forms 94x Stand-Alone Schedule R. Also, called a unit-of-work (UW).

Template

Each image of the form processed by SCRIPS is displayed on the left side of the workstation screen. A corresponding line by line template representing the fields of the form appears on the right, displaying fields for data entry.

TIN

Taxpayer Identification Number. Either an EIN or an SSN.

Transmittal

A Form 1332-SC, Block and Selection Record, Breaker Sheet.

True and Complete Image

The image the system displays for data entry or validation purposes. If available, the system always displays it on the left half of the monitor screen.

Unit-of-Work (UW)

A group of Form 941 containing one transmittal and one or more Form 941.

The following table lists the IRM primary sources of guidance on the processing of paper filed Form 941, Employer's Quarterly Federal Tax Return and Forms 94x Stand-Alone Schedule R:

IRM

Title

Guidance on

IRM 3.10.5

Campus Mail and Work Control - Batch/Block Tracking System (BBTS)

utilizing BBTS to drop unit production cards for daily incoming receipts and production

IRM 3.10.72

Campus Mail and Work Control - Receiving, Extracting, and Sorting

receiving, extracting, sorting, and routing mail within the Submission Processing campuses

IRM 3.10.73

Campus Mail and Work Control - Batching and Numbering

batching and numbering with a document locator number (DLN) of documents

IRM 3.11.13

Returns and Documents Analysis - Employment Tax Returns

document perfection to code and edit (perfect) returns and other documents for input to the Master File (MF) through the Integrated Submission and Remittance Processing System (ISRP) or the Service Center Recognition/Image Processing System (SCRIPS)

IRM 3.41.274

Optical Character Recognition Scanning Operations General Instructions for Processing via Service Center Recognition/Image Processing System

workstation functions, workstation keyboard, windows environment and general instruction for entering data for tax returns and related data through SCRIPS

IRM 3.41.275

Optical Character Recognition Scanning Operations Scanner Operations on Service Center Recognition/Image Processing System

scanning returns on SCRIPS

IRM 10.5.1

Privacy and Information Protection - Privacy Policy

shipping of SCRIPS requests

Document 12990

Records and Information Management Records Control Schedules

time frame to destroy paper sample after conversion to electronic data records

Document 13144

Proper PII Shipping Procedures

shipping of SCRIPS requests

Document 7071-A, Name Control Job Aid - For Use Outside of the Entity Area.

IRM’s present on the Servicewide Electronic Research Program (SERP) at the following site: SERP. Specific instructional links available on the BMF Data Conversion Research Portal located at BMF Data Conversion Research Portal.

IRM 3.13.62, Campus Document Services, Media Transport and Control, or IRM 10.5.1, Privacy and Information Protection - Privacy Policy, provides information on shipping Personally Identifiable Information (PII). This document is located at: Postal and Transport Policy. Prepare Form 3210, Document Transmittal, and include with shipped documents.

Some Submission Processing Campuses have developed local use Desk Procedures. These procedures must only supplement existing Headquarters’ procedures or convey local routing procedures.

All existing local procedures require review by the Operation Manager or designated employee upon receipt of Information Alerts, Questions and Answers (SERP Feedback) or a new IRM revision to ensure conformance with Headquarters Procedures.

Unit managers must have a signed approval, on file, from the responsible Operation Manager for all Submission Processing Local Desk Procedures.

The signed approval must reflect the current processing year.

This IRM section describes certain tasks necessary in the processing of Form 941, Employer’s Quarterly Federal Tax Return and Form 943 (SCH R), Allocation Schedule for Aggregate Form 943 Filers, filed on paper through the Service Center Recognition/Image Processing System (SCRIPS).

Submit IRM deviations in writing following instructions from IRM 1.11.2.2, Internal Management Documents System - Internal Revenue Manual (IRM) Process Standards and elevate through proper channels for executive approval. No deviations.

The IRS adopted the Taxpayer Bill of Rights (TBOR) lists rights that already existed in the tax code, putting them in simple language and grouping them into 10 fundamental rights. It is the employees responsibility to become familiar with and to act in accord with taxpayer rights. See IRC 7803(a)(3), Execution of Duties in Accord with Taxpayer Rights, and additional information on the Taxpayer Bill of Rights site.

The instructions in this section apply only to the form types listed below for tax years 2005 and Later:

Form 941, Employer’s Quarterly Federal Tax Return

Form 941 Schedule B, Report of Tax Liability for Semiweekly Schedule Depositors

Form 941 Schedule R, Allocation Schedule for Aggregate Form 941 Filers

Form 943 (SCH R), Allocation Schedule for Aggregate Form 943 Filers

Form 940 Schedule R, Allocation Schedule for Aggregate Form 940 Filers

Use the program codes listed below when entering Form 941 through SCRIPS:

Forms

Program Number

Tax Class/Document Codes

Master File Tax (MFT)

941 All Other

11205

141

01

941 Refunds

11206

141

01

941 With Remit

11208

141

01

Use the program codes listed below when entering Form 943 with Schedule R or Loose/Stand-Alone Schedule R through SCRIPS:

Forms

Program Number

Tax Class/Document codes

Loose/Stand-Alone Schedule R

11620

900

Form 943 with Schedule R

11620

900

Keystroke Combinations

Carets enclose individual keystroke combinations.

-P. This means hold down the key while pressing the P key.

Glossary: IRM 3.41.276.1.6, Terms/Definitions, Exhibit 3.41.276-17, Consolidated List of Acronyms, and Form 941, Employer's Quarterly Federal Tax Return, has a glossary of terms related directly and indirectly to Form 941 SCRIPS processing.

QUICK START: Each function (Original Entry (OE) From Paper, Data Validation (DV) From Image, Original Entry (OE) From Image, etc.) begins with QUICK START instructions intended to speed access to a unit-of-work (UW). For detailed data entry and validation instructions, see IRM 3.41.276.12, General Correction Procedures, Form 941, Employer's Quarterly Federal Tax Return, and the tables and transcription sheet exhibits in the back of the IRM. More general instructions appear in IRM 3.41.274, Optical Character Recognition Scanning Operations-General Instructions for Processing via Service Center Recognition/Image Processing System.

Whenever IRM 3.41.274, OCR Scanning Operations, General Instructions for Processing via SCRIPS, and this IRM conflict, this IRM takes precedence.

Tables

Table Location

Table

Table Entries and Use

IRM 3.41.276.1.6

Acronyms/Terms and Definitions

Provides the corresponding definitions for the provided listing of terms and abbreviations used throughout section 276 of chapter 41

IRM 3.41.276.1.7

Related Resources

Lists related resources to use in conjunction with the instruction given

IRM 3.41.276.3.1

Source Documents

Lists each form name and title

IRM 3.41.276.8

Workstation Operations Specific Key Functionality

Lists specific keyboard keys and key combinations with the functionality of each listed

Exhibit 3.41.276-9

Street Abbreviations

Lists specific street address abbreviations for use when it is necessary to reduce the address to 35 characters

Exhibit 3.41.276-10

States, State Codes, and ZIP Codes Sorted by State

Lists states and state codes with ZIP codes for use with address entry

Exhibit 3.41.276-11

US Possessions

Lists US possessions found in the address that should be marked for deletion.

Exhibit 3.41.276-12

Alphabetical Listing of Major Cities with Major City Codes and Zone Improvement Plan (ZIP) Codes

Lists major city codes for use with address entry

Exhibit 3.41.276-16

Valid Characters

Lists valid characters and describes the characters allowed in fields present on the transcription sheets

Transcription Sheets provide most of the information needed to process Form 941, Form 943 Schedule R and Stand-Alone Schedule R on SCRIPS. The following Exhibits contain the transcription sheets for use in the OE and DV functions:

Transcription Sheets Exhibit Location

Transcription Sheets Exhibit Title

Exhibit 3.41.276-1

Transcription Sheets - Form 941 Entity and Code and Edit Fields

Exhibit 3.41.276-2

Transcription Sheets - Form 941 Page 1 (All Revisions) and Page 2 (All Revisions) Part 1

Exhibit 3.41.276-3

Transcription Sheets - Form 941 Page 2 (All Revisions) and Page 3 (Form Revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023)) Part 2 through Part 5

Exhibit 3.41.276-4

Transcription Sheets - Form 941 Schedule B

Exhibit 3.41.276-5

Transcription Sheets - Form 941 Schedule R and Schedule R Continuation Sheet

Exhibit 3.41.276-6

Transcription Sheets - Form 943 (attached) with Schedule R and Schedule R Continuation Sheet and Stand-Alone Form 943 Schedule R and Schedule R Continuation Sheet

Exhibit 3.41.276-7

Transcription Sheets - Stand-Alone Form 940 Schedule R and Schedule R Continuation Sheet

Exhibit 3.41.276-8

Transcription Sheets - Stand-Alone Form 941 Schedule R and Schedule R Continuation Sheet

Use the following programs to batch the Form 941 for processing:

Batch Type

Description

Program Number

Perfect/Imperfect

All Other

11205

Perfect/Imperfect

Refund

11206

Perfect/Imperfect

With Remit/Lockbox

11208

Batch returns with money amounts on both the refund and balance due lines or returns with a money amount on the balance due line and the "Apply to next return" or "Send a refund" box is checked on the refund line, as Non-Refund (All Other).

Sort the following returns and batch as "Perfect" :

current quarter (current form revision) timely filed returns without attachments (ONLY 941 Page 1, 941 Page 2, 941 Page 3 (Form Revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023), Schedule B, 941 Schedule R, 941 Schedule R Continuation Sheet, or Form 8974 and envelope) AND without extraneous writing (such as: "Final" , "Deceased" , "Out of Business" , etc.) on 941 Page 1.

All returns with a 941 Schedule R attached require processing through SCRIPS. Send returns with a 941 Schedule R attached as "OE Paper" , if they appear not scannable.

Sort any returns missing 941 Page 1, 941 Page 2 or 941 Page 3 (Form Revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023)), as "Imperfect" .

Instructions for batching "Perfect" returns:

Place returns in "stat" boxes or on batch carts.

Establish batches on the Batch Block Tracking System (BBTS) with an estimated volume and the SCRIPS block count. Allow the SCRIPS block count for each batch to default to the BBTS calculation or enter "1" .

The required route is 180, 550, 300, 500, 450, 610.

Sort the following returns and batch as "Imperfect" :

current quarter (current form revision) timely filed returns with attachments

current quarter delinquent returns

prior quarter returns (form revisions 2005 and Later with a tax quarter 200503 and Later ONLY)

Form Revisions 2004 and prior or 200412 and prior tax quarters must be batched for processing through Integrated Submission and Remittance Processing (ISRP).

future quarter returns without attachments (ONLY 941 Page 1, 941 Page 2, 941 Page 3 (Form Revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023), Schedule B, 941 Schedule R, 941 Schedule R Continuation Sheet or Form 8974) with extraneous writing (such as "Final" , "Deceased" , "Out of Business" , etc.) on 941 Page 1

future quarter returns with attachments

delinquent returns with attachments

any returns missing 941 Page 1, 941 Page 2 or 941 Page 3 (Form Revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023)

All returns with a 941 Schedule R attached require processing through SCRIPS. Send returns with a 941 Schedule R attached as "OE Paper" , if they appear not scannable.

Instructions for batching "Imperfect" returns:

Place approximately 80 returns into a gusset folder.

Place gusset folder containing returns on a batch cart.

Establish batches on BBTS with an estimated volume and the SCRIPS block count. Allow the SCRIPS block count for each batch to default to the BBTS calculation or enter "1" .

The required route is 180, 210, 550, 300, 500, 450, 610.

Sort the following and batch as "OE Paper" :

returns with a 941 Schedule R attached, ONLY if they appear not scannable

returns that contain writing that is too light or appear blank

returns printed on tissue paper

returns on oversized paper, improper layout, etc.

Returns received for Tax Period 200412 and prior must be processed through ISRP.

Instructions for batching "OE Paper" returns:

Sort returns by form revision before batching. Returns should be sorted as follows: ▸form revision 2026 (Rev. Mar 2026) ▸form revisions 2022 (Rev. June 2022) with Line 11e Reserved through 2023 (Rev. March 2023) ▸form revision 2022 (Rev. Mar 2022) ▸form revision 2021 (Rev. June 2021) with *Note ▸form revision 2021 (Rev. Mar 2021) ▸form revision 2020 (Rev. July 2020) with Line 25 Reserved ▸form revision 2020 (Rev. April 2020) with Lines 5a(i)-5a(ii) ▸form revisions 2017 through 2020 (Rev. Jan 2020) without Lines 5a(i) and 5a(ii) and 2024 (Rev. Mar 2024) and 2025 (Rev. Mar 2025) ▸form revisions 2014 through 2016 ▸form revision 2013 ▸form revision 2012 ▸form revision 2011 ▸form revisions 2010 (Rev. April 2010) and 2010 (Rev. Oct 2010) with Lines 6a-6e and 12c-12e (HIRE) ▸form revisions 2009 and 2010 (Rev. Feb 2010) with Lines 12a and 12b (COBRA) ▸form revisions 2005 through 2008 ▸form revisions 2004 and prior, must be batched for ISRP processing

Place approximately 25-80 returns into a gusset folder.

Place gusset folders containing returns on a batch cart.

Establish batches on BBTS using the Document Locator Number (DLN) Reference Number specifically set up for SCRIPS OE Paper.

Clearly mark the Batch Transmittal "OE Paper" .

Line through the SCRIPS DLN on the Batch Transmittal.

Manually generate DLNs in BBTS using the Off-Line DLN Generation Screen and stamp the DLN on the returns.

The required route is 180, 210, 190, 300, 500, 450, 610.

All SCRIPS OE Paper batches must be processed and cleared through BBTS PRIOR to end of year (EOY) processing.

Sort 200412 and prior tax quarters, form revisions 2004 and prior and U.S. Possession and International (foreign) returns for processing through Integrated Submission and Remittance Processing (ISRP). Use Program 1120X.

Ogden Submission Processing Center (OSPC) processes the U.S. Possession and International (foreign) returns.

The SCRIPS Team is assigned the clerical functions (i.e., Pre-Doc Prep) of any loose 94x Schedule R received by internal mail from any Area Office (AO), Campus, Field Office, TAC Office (or similar term for an IRS location), or any functional area within one of these sites (e.g., Compliance Services Collection Operations (CSCO), Examination (Exam), Image Control Team (ICT), Correspondence Imaging Inventory (CII), Accounts Management (AM), etc.)

You must take extra care when preparing documents for scanning. Proper document preparation helps prevent issues during the subsequent stages of the scanning process.

Document Preparation refers to the set of manual tasks needed to prepare paper documents or forms for imaging into a production scanner. Careful preparation of documents is essential to ensure data integrity and successful auto-feed and data capture during the production scanning process. Check all documents to ensure that all documents in a batch are the same Document Type.

When preparing returns for scanning, send only the following items for scanning and organize pages in the order listed below:

Form 941, Page 1

Form 941, Page 2

Form 941, Page 3 (Form Revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023))

Form 941, Schedule B

Form 941, Schedule(s) R

Form 941, Schedule(s) R Continuation Sheet

Form 8974, Qualified Small Business Payroll Tax Credit

There may be multiple Form 941 Schedule R, Schedule R Continuation Sheet and Form 8974 attached to the return. All Form 941 Schedule R and Form 8974 should be sent for scanning.

If the Form 941 Schedule R(s) attached to the Form 941 is a nonconforming document (i.e., a spreadsheet, list, or a similar format), pull the return from the block and route to Code and Edit for perfection.

When preparing Form 941 for the scanner, the most critical area for repair is the right side of the 941. If preprinted information is present in the upper right corner (where the DLN prints), do not cover (band-aid) that information. The scanner prints the DLN to the left of the information.

Form Revisions 2017 and Later Form 941 Schedule R and 941 Schedule R Continuation Sheets are designed in landscape orientation, the critical area for repair on these forms is the left side of the schedule.

The Pre-Doc Prep function must perform the following actions on all Form 941:

If staples holes exist around the Form ID on Page 1 of the Form 941 near the top of the right side of the form, then place "White" tape, over the back side to cover the holes.

Carefully remove all staples from the Form 941, if present. It is permissible to cut off the left corner of the return providing no identifying information is damaged or lost (for example: the return year, entity information, etc.).

Form identification (ID) number on 941 Page 2 of a duplex form if lost or damaged does not have to be replaced. The identifying information is on 941 Page 1.

Line through any extraneous information located above the Form ID Code (9501, 950106, 950107, 950108, 9601, 960106, 960107, 960108, 960109, 960110, etc.) in the upper right corner of the return.

Line out non-conforming Form ID numbers.

The correct Form ID codes for each page of the Form 941 are xx01xx or xx11xx for 941 Page 1, xx02xx, or xx12xx for 941 Page 2 and xx09xx, xx19xx or xx29xx for 941 Page 3.

941 Page 2 has a Form ID 950117 instead of 950217 or 941 Page 1 has a Form ID 950217 instead of 950117 or 941 Page 3 has a Form ID of 950220 instead of 950920.

Form ID of 950120 or 950220 is present on the two-page revisions of the form (Part 5, Signature area of the form on 941 Page 2). (The 2020 (Rev. April 2020) through 2023 (Rev. March 2023) form revisions must have all three pages (Part 5, Signature area of the form on 941 Page 3) to be a valid submission (i.e., 950120, 950220 and 950920)).

Form ID of 950117, 950217 or 950917 is present on the three-page revisions of the form (Part 5, Signature area of the form on 941 Page 3 (Form Revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023)). (The 2005 through 2017 and 2024 and Later form revisions must have only two pages (Part 5, Signature area of the form on 941 Page 2) to be a valid submission (i.e., 950117 and 950217 or 950124 and 950224)).

The correct Form ID codes for each page of the Form 941 Schedule R are xx04xx or xx14xx for 941 Schedule R Page 1, xx05xx, or xx15xx for 941 Schedule R Continuation Sheet.

941 Schedule R Continuation Sheet has a Form ID 950417 instead of 950517 or 941 Schedule R Page 1 has a Form ID 950517 instead of 950417.

Printed Fax information located at the top of the page does not require a line through.

Do not use felt tip markers to line through information. Use ONLY black or blue ink pens.

Write in the full EIN if both the Name and EIN are missing on 941 Page 2 (non-duplex), Schedule B, 941 Schedule R, 941 Schedule R Continuation Sheet and/or Form 8974 in the EIN block, if not present. If the Name is present on 941 Page 2, 941 Page 3, Schedule B, Schedule R, 941 Schedule R Continuation Sheet and/or Form 8974, write in only the last 4 digits of the EIN in the EIN block.

Ensure all pages face in the correct direction and sequential order (941 Page 1, 941 Page 2, 941 Page 3, Schedule B, 941 Schedule R, 941 Schedule R Continuation Sheet and/or Form 8974) for scanning. The correct orientation for pages designed or printed in Portrait format is front-facing with Form ID Code located in the UPPER RIGHT CORNER of the page. The correct orientation for pages designed or printed in Landscape format is front-facing with Form ID Code located in the UPPER LEFT CORNER of the page.

Form revisions 2017 and Later of the 941 Schedule R are printed in Landscape format. The correct direction or orientation of these 941 Schedule R and 941 Schedule R Continuation Sheet within a block or unit-of-work is directly behind the Form 941 or Form 941 Schedule B (both remain in Portrait format) with the Form ID positioned in the UPPER LEFT CORNER of the form. To ensure correct recognition of the 941 Schedule R and 941 Schedule R Continuation Sheet pages, the Form ID must be at the top of the page (based on orientation) as it goes through the scanner.

Repairing any rips, tears, or large holes approximately 1 inch or larger on the RIGHT side of the Form 941 that may cause the scanner to jam.

The Pre-Doc Prep function must perform the following actions when processing "Perfect" batches of Form 941:

IF

THEN

The return is an American Territory or has a foreign address.

Pull the return from the block and route to Code and Edit for processing through ISRP using local procedures.

Line 15a (Line 15 on form revisions 2017 through 2025) (Line 13 on form revisions 2014 through 2016 and 2005 through 2008) has a money amount, "Apply to next return" or "Send a refund" box is checked (a refund) is batched as a non-refund.

Pull the return from the Non-Refund batch and merge into a refund batch using local procedures.

Line 15a (Line 15 on form revisions 2017 through 2025) (Line 13 on form revisions 2014 through 2016 and 2005 through 2008) has a money amount "Apply to next return" or "Send a refund" box is checked, and Line 12 has a money amount.

Process as a Non-Refund.

Tax period is 200412 or prior.

Pull the return from the block and route to Code and Edit for perfection and processing through ISRP.

Form is completely illegible, half page, damaged, etc.

Pull the return from the block and merge into an "Imperfect" batch, using local procedures.

At the Service Center option these returns can be processed as "OE Paper" instead of photocopying.

The taxpayer completes the Form 941 information (entity and/or data) using orange, or pink ink.

Pull the return from the block and merge into an "Imperfect" batch, using local procedures.

At the Service Center option these returns can be processed as "OE Paper" instead of photocopying.

Taxpayer has handwritten information on 941 Page 1 such as "Disaster" , "Final" , "Deceased" , "Out of Business" , "3121 Agreement" , "Household Employer Agent" , "Chore Worker" , etc.

Pull the return from the block and route to Code and Edit for processing, using local procedures.

If statements like "No Payroll" , "No Employees this Quarter" , or "Not Liable" are notated on the return, DO NOT PULL THE RETURN, process as normal.

Returns with an "X" or "/" through the entire page.

Pull the return from the block and route to Code and Edit for processing, using local procedures.

The return does not have a name and EIN.

If the return has either a name or EIN, continue processing.

Pull the return from the block and route to Code and Edit for processing using local procedures.

Form 941 returns missing Page 1 or Page 2 or Page 3 (if form revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023)).

Pull the return from the block and route to Code and Edit for perfection and processing using local procedures.

Taxpayer used only 941 Page 1 of a duplex (two sided) return and a separate 941 Page 2.

Pull the return from the block and merge into an "Imperfect" batch, using local procedures.

The taxpayer used only 941 Page 2 of a duplex (two sided) return and a separate 941 Page 1.

Pull the return from the block and merge into an "Imperfect" batch, using local procedures.

The Pre-Doc Prep function must perform the following actions when processing "Imperfect" batches of Form 941:

IF

THEN

The return is an American Territory, or the return has a foreign address.

Pull the return from the block and route to Code and Edit for processing through ISRP using local procedures.

A refund (Line 15a (Line 15 on form revisions 2017 through 2025) (Line 13 on form revisions 2014 through 2016 and 2005 through 2008) has a money amount, "Apply to next return" or "Send a refund" box is checked) is batched as a non-refund.

Pull the return from the Non-Refund batch and merge into a refund batch using local procedures.

Tax period is 200412 or prior.

Pull the return from the block and route to Code and Edit for perfection and processing through ISRP.

Form is completely illegible, half page, or damaged, etc.

Repair and continue processing, if possible, otherwise,

Pull the return from the block and request processing as "OE Paper" ,

Use local procedures.

The return does not have a name and EIN.

If the return has either a name or EIN, continue processing.

Pull the return from the block and route to Code and Edit for processing using local procedures.

The taxpayer completes the Form 941 information (entity and/or data) using orange, or pink ink.

Photocopy the return to allow processing through SCRIPS

Consider the original Form 941 as an attachment.

At the Service Center option these returns can be processed as "OE Paper" instead of photocopying.

Returns with an "X" or "/" through the entire page.

The page with the "X" is considered an attachment. If the entire return (941 Page 1, 941 Page 2, 941 Page 3 (Form Revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023), Schedule B and 941 Schedule R, 941 Schedule R Continuation Sheet and/or Form 8974) has an "X" or "/" , pull and route to Code and Edit for disposition.

If statements like "No Payroll" , "No Employees this Quarter" , or "Not Liable" are notated on the return. DO NOT PULL RETURNS, process as normal.

Form 941 return is missing Page 1, Page 2 or Page 3 (if form revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023)).

Pull return from the block and route to Code and Edit for perfection.

The taxpayer used only 941 Page 1 of a duplex (two sided) return and a separate 941 Page 2.

Photocopy the original duplex 941 Page 1,

Line through (X) the duplex 941 Page 1 and 941 Page 2, this now becomes an attachment,

Send the photocopied 941 Page 1 and the separate 941 Page 2 (e.g., submitted by the taxpayer) to SCRIPS for processing.

The taxpayer used only 941 Page 2 of a duplex (two sided) return and a separate 941 Page 1.

Photocopy the original duplex 941 Page 2,

Line through (X) the duplex 941 Page 1 and 941 Page 2, this now becomes an attachment,

Send the photocopied 941 Page 2 and the separate 941 Page 1 (e.g., submitted by the taxpayer) to SCRIPS for processing.

Stamp the attachment(s)/envelope and return (in the upper left margin) with the same sequence number. If the return has multiple attachments, stamp the first attachment and staple it and the remaining attachments together. Remove and destroy blank vouchers and instruction pages to make the return perfect.

Place the attachment(s) and envelope in a colored folder at the back of the gusset folder for each block, maintaining sequential order.

Insert a Form 1332-SC, Block Selection Control Record SCRIPS, at the beginning of each gusset folder.

During scanning, certain documents may reject because the submissions are invalid. The scanning function routes these submissions (documents) to the Pre-Doc Prep function for disposition. The Pre-Doc Prep function must re-batch the returns for scanning. When a return is missing pages (941 Page 1 or 941 Page 2; form revisions 2005 through 2017 and 2024 or later or 941 Page 1, 941 Page 2 or 941 Page 3; form revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023)), route to Code and Edit for correspondence.

When preparing Form 943 with Form 943 (SCH R) returns for scanning, send only the following for scanning and organize pages in the order listed below:

Form 943, Page 1

Form 943, Schedule(s) R

Form 943, Schedule(s) R Continuation Sheet

Batch each Form 943 with Schedule R and/or 943 Schedule R Continuation Sheet attached as a separate block of work for scanning.

There may be multiple 943 Schedule R and/or 943 Schedule R Continuation Sheets attached to the return. Send all 943 Schedule R and/or 943 Schedule R Continuation Sheet pages for scanning.

If the 943 Schedule R form(s) attached to the Form 943 is a nonconforming document (i.e., a spreadsheet, list or a similar format) pull the return from the block and route to Code and Edit for perfection.

When preparing Form 943 with Schedule R attached for the scanner, the critical area for repair is the right side of the Form 943; and the critical area for repair on the 943 Schedule R and 943 Schedule R Continuation Sheets is the left side of the schedule due to being in landscape design. If preprinted information is present in the upper right corner (where the DLN prints), do not cover (band-aid) that information. The scanner prints the DLN to the left of the information.

The SCRIPS Pre-Doc Prep function must perform the following actions on all Form 943 with Schedule R and all Stand-Alone Schedule R pages:

Carefully remove all staples from the Form 943 with Schedule R, if present. It is permissible to cut off the left corner of the return providing no identifying information is damaged or lost (for example: the return year, entity information, etc.).

Line out non-conforming Form ID numbers.

The correct Form ID codes for each page of the Form 943 (SCH R) are xx04xx for 943 Schedule R Page 1, xx05xx for 943 Schedule R Continuation Sheet.

943 Schedule R Continuation Sheet has a Form ID 430417 instead of 430517 or 943 Schedule R Page 1 has a Form ID 430517 instead of 430417.

Do not use felt tip markers to line through information. Use ONLY black or blue ink pens.

Write the nine-digit EIN on 943 Schedule(s) R or 943 Schedule R Continuation Sheet in the EIN block, if not present.

Write the Tax Year/Tax Qtr on Schedule(s) R or 943 Schedule R Continuation Sheet in the Tax Year/Tax Qtr block, if not present.

Ensure all pages face in the correct direction and order for scanning. The correct orientation for pages designed/printed in Portrait format is front facing with Form ID Code located in the UPPER RIGHT CORNER of the page. The correct orientation for pages designed/printed in Landscape format is front facing with Form ID Code located in the UPPER LEFT CORNER of the page.

All revisions of the 943 Schedule R and 943 Schedule R Continuation Sheet are printed in Landscape format. The correct direction or orientation of these 943 Schedule R and 943 Schedule R Continuation Sheet within a block or unit-of-work is directly behind the Form 943 pages (remain in Portrait format) with the Form ID positioned in the UPPER LEFT CORNER of the form. To ensure correct recognition of the 943 Schedule R pages and 943 Schedule R Continuation Sheet pages, the Form ID must be at the top of the page (based on orientation) as it goes through the scanner.

When preparing Stand-Alone Schedule R returns for scanning, send only the following items for scanning and organize pages in the order listed below:

"Dummy" copy of Page 1 of Form 940, Form 941 and/or Form 943

Form 940 Schedule R, Form 941 Schedule R and/or Form 943 (SCH R)

Form 940 Schedule(s) R Continuation Sheet, Form 941 Schedule(s) R Continuation Sheet and/or Form 943 (SCH R) Continuation Sheet(s)

If the Schedule R and/or Schedule R Continuation Sheet Stand Alone form is a nonconforming document (i.e., a spreadsheet, list or a similar format) pull the return and route to Code and Edit for perfection.

Each form type must be batched for scanning separately (i.e., Form 940/Form 940 Schedule R/940 Schedule R Continuation Sheet should not be mixed with Form 941/Form 941 Schedule R/941 Schedule R Continuation Sheet).

There may be multiple Schedule R and/or Schedule R Continuation Sheet pages attached to the return. Send all Schedule R and Schedule R Continuation Sheet pages for scanning.

When preparing Stand-Alone Schedule R/Schedule R Continuation Sheet for the scanner, the critical area for repair is the right side of the Form 940, Form 941 and/or Form 943; and the critical area for repair on the Schedule R and Schedule R Continuation Sheet pages is the left side of the schedule if in landscape design and the right side of the schedule if in portrait design. If preprinted information is present in the upper right corner (where the DLN prints), do not cover (band-aid) that information. The scanner prints the DLN to the left of the information.

The SCRIPS Pre-Doc Prep function must perform the following actions on all Stand-Alone Schedule R/Schedule R Continuation Sheet pages:

Carefully remove all staples from the Stand-Alone Schedule R/Schedule R Continuation Sheet, if present. It is permissible to cut off the left corner of the return providing no identifying information is damaged or lost (for example: the return year, entity information, etc.).

Line out non-conforming Form ID numbers.

Do not use felt tip markers to line through information. Use ONLY black or blue ink pens.

The correct Form ID codes for each page of the Form 943 (SCH R) are xx04xx for 943 Schedule R Page 1, xx05xx for 943 Schedule R Continuation Sheet.

943 Schedule R Continuation Sheet has a Form ID 430417 instead of 430517 or 943 Schedule R Page 1 has a Form ID 430517 instead of 430417.

The correct Form ID codes for each page of the Form 940 Schedule R are xx05xx for 940 Schedule R Page 1, xx06xx for 940 Schedule R Continuation Sheet.

940 Schedule R Continuation Sheet has a Form ID 860517 instead of 860617 or 940 Schedule R Page 1 has a Form ID 860617 instead of 860517.

The correct Form ID codes for each page of the Form 941 Schedule R are xx04xx or xx14xx for 941 Schedule R Page 1, xx05xx, or xx15xx for 941 Schedule R Continuation Sheet.

941 Schedule R Continuation Sheet has a Form ID 950417 instead of 950517 or 941 Schedule R Page 1 has a Form ID 950517 instead of 950417.

Write the nine-digit EIN on Schedule(s) R and/or Schedule(s) R Continuation Sheet in the EIN block, if not present.

Write the Tax Year/Tax Qtr on Schedule(s) R and/or Schedule(s) R Continuation Sheet in the Tax Year/Tax Qtr block, if not present.

Ensure all page’s face in the correct direction and order for scanning. The correct orientation for pages designed/printed in Portrait format is front facing with Form ID Code located in the UPPER RIGHT CORNER of the page. The correct orientation for pages designed/printed in Landscape format is front facing with Form ID Code located in the UPPER LEFT CORNER of the page.

Form revisions 2017 and Later of the Schedule R and Schedule R Continuation Sheet are printed in Landscape format. The correct direction or orientation of these Schedule R and Schedule R Continuation Sheet within a block or unit-of-work is directly behind the Form 941 or Form 940 or Form 943 pages (all remain in Portrait format) with the Form ID positioned in the UPPER LEFT CORNER of the form. To ensure correct recognition of the Schedule R pages and Schedule R Continuation Sheet pages, the Form ID must be at the top of the page (based on orientation) as it goes through the scanner.

When preparing Stand-Alone Schedule R and/or Schedule R Continuation Sheet pages for scanning, prepare a "dummy" of Page 1 of Form 940, Form 941 or Form 943 (match the Page 1 form type to the Schedule R and/or Schedule R Continuation Sheet form type) in front of each unique EIN (Same EIN/Taxpayer). The "dummy" form should be edited with the EIN and Name Control.

Refer to IRM 3.41.275, Optical Character Recognition Scanning Operations-Scanner Operations on Service Center Recognition/Image Processing System for complete scanner operating instructions.

The system automatically re-prioritizes the work every time the cycle on the system changes.

The system automatically sets the Unit Task Prioritization for Form 941 using the following criteria:

Program

Title

Description

11206

Refunds

Prior Cycle (cycle, batch, scan date/time)

Current Cycle (batch, scan date/time)

No Cycle (PCD) (batch, scan date/time)

Future Cycle (cycle, batch, scan date/time)

11205

All Other

Prior Cycle (cycle, batch, scan date/time)

Current Cycle (batch, scan date/time)

11208

With Remit

Prior Cycle (cycle, batch, scan date/time)

Current Cycle (batch, scan date/time)

11205

All Other

No Cycle (PCD) (batch, scan date/time)

11208

With Remit

No Cycle (PCD) (batch, scan date/time)

11205

All Other

Future Cycle (cycle, batch, scan date/time)

11208

With Remit

Future Cycle (cycle, batch, scan date/time)

SCRIPS allows management to override the established Unit Task Priority.

The system automatically sets the Unit Task Prioritization for 943 with Schedule R and Stand-Alone Schedule R using the following criteria:

FORM

Form 943 with Schedule R

Stand-Alone 941 Schedule R

Stand-Alone 940 Schedule R

Stand-Alone 943 Schedule R

SCRIPS allows management to override the established Unit Task Priority.

Refer to IRM 3.41.274, Optical Character Recognition Scanning Operations-General Instructions for Processing via Service Center Recognition/Image Processing System, for a description of these and other items:

Keyboard Layout

Login/Logoff

Operator Statistics

Post-to-close

Interrupt/Resume

Suspend/Resume

Status Line

Whenever IRM 3.41.274, Optical Character Recognition Scanning Operations-General Instructions for Processing via Service Center Recognition/Image Processing System, and this IRM conflict, this IRM takes precedence.

A non-conforming form is when the scanner does not recognize all documents or all pages of the return. These include photocopies of official documents and documents that might be official forms, but do not meet the official specification for measurement, homemade documents of varying formats or documents with or without valid form identification numbers in the upper right-hand corner of the page. The Forms Identification (FI) function allows the workstation operator to identify the form (or the page of the form) to avoid rework at the scanner. The FI screen has an image on the left and an entry template on the right. The entry template permits the operator to select what form type the image is, to delete a single image or to delete an entire submission from further processing. The menus shown on the screen vary depending on how your supervisor profiled you.

This option is grayed out (or not present) on the Original Entry (OE) Function Menu if it is not in your profile.

If FI workstation receives Schedule R(s)/Schedule R(s) Continuation Sheet on a nonconforming document (i.e., a spreadsheet, list, or a similar format), delete the entire return from the block and route to Code and Edit for perfection.

From the Workstation Main Menu, select Original Entry (OE).

From the Original Entry (OE) Selection Menu, select Forms Identification Selection Menu.

From the Forms Identification Selection Menu, select 941 Forms Identification.

The first group of images, from a unit-of-work (UW), requiring identification opens.

If an incorrect option is selected from the Forms Identification Selection Menu, press the -P key combination to set post-to-close followed by to suspend the block and return to the Forms Identification Selection Menu.

If you need to stop processing FI:

Press the -P key combination to end FI after completing the current UW.

Press the -P followed by to suspend the block immediately.

For a complete list of key functions, See Exhibit 3.41.276-13, Function Key List.

The system returns you to the Forms Identification Selection Menu when you complete the last image identification in the UW.

The system assigns a six-digit sequence number instead of a DLN to the documents it cannot identify. This number assists in locating the documents within a UW when researching the documents. Once the tax year/page type identification occurs, the system assigns a DLN to the submission.

To identify the image, make the correct letter or number selection from the Form Identification Menu. The table below appears on the SCRIPS workstation:

Menu Option

Tax Year

Page Type

A

2026 or Later

Page 1

B

2024 -2025

Page 1

C

2022 - 2023

Page 1

D

2021 with *Note

Page 1

E

2021 w/o *Note

Page 1

F

2020 with 5ai - 5aii

Page 1

G

2017 - 2020 w/o 5ai - 5aii

Page 1

H

2014 - 2016 w/o 12a - 12b

Page 1

I

2013

Page 1

J

2012

Page 1

K

2011

Page 1

L

2010 with 6a - 6e

Page 1

M

2009 - 2010 w/o 6a - 6e

Page 1

N

2008 or prior

Page 1

O

2024 or later

Page 2

P

2022 with Line 11e Reserved - 2023

Page 2

Q

2022 w/o Line 11e Reserved

Page 2

R

2021 with 13h-13i

Page 2

S

2021 w/o 13h-13i

Page 2

T

2020 w/o Part 5

Page 2

U

2012 - 2020 with Part 5

Page 2

V

2011 or prior with Deposit State

Page 2

1

2022 - 2023

Page 3

2

2021 with 18a-18b

Page 3

3

2021 w/o 18a-18b

Page 3

4

2020 w/o Line 25

Page 3

5

2020 with Line 25

Page 3

6

All

Schedule B

7

2024 or later

Sch R Page 1

8

2022 w/o col v Reserved - 2023

Sch R Page 1

9

2022 with col v Reserved

Sch R Page 1

10

2021

Sch R Page 1

11

2020 with Col a-y

Sch R Page 1

12

2017 - 2020

Sch R Page 1

13

2012 - 2016

Sch R Page 1

14

2010 - 2011

Sch R Page 1

15

2024 or later

Sch R Cont. Page

16

2022 w/o col v Reserved or Later - 2023

Sch R Cont. Page

17

2022 with col v Reserved

Sch R Cont. Page

18

2021

Sch R Cont. Page

19

2020 with Col a-y

Sch R Cont. Page

20

2017 - 2020

Sch R Cont. Page

21

2012-2016

Sch R Cont. Page

22

2010 - 2011

Sch R Cont. Page

23

2023 or later

Form 8974

24

2017 - 2022

Form 8974

W

All

1332 Breaker Sheet

X

All

Remove

Form 8974 may display in FI Processing if Form ID is misread, or the SCRIPS System is unable to recognize the form layout. However, Form 8974 does not present in OE or DV for any further processing.

Always press the key to complete a selection.

Documents scanned backwards need research to determine the document type. If you cannot identify the image,

Press to suspend the document for research.

If the image is unprocessable, press to remove the document from further processing.

Some unprocessable conditions include:

Not a Form 941

Form 941 is a form revision 2004 or prior

Form 941 with a tax quarter of 200412 or prior

Form 941 with a Foreign Address

To end a session, press the -P key combination to set post-to-close. The system returns you to the Original Entry (OE) Selection Menu when you complete the last image in the UW.

From the Workstation Main Menu, select Original Entry (OE).

From the Original Entry (OE) Selection Menu, select Forms Identification Selection Menu.

From the Forms Identification Selection Menu, select Stand-Alone Schedule R Forms Identification.

The first group of images, from a unit-of-work (UW), requiring identification opens.

If an incorrect option is selected from the Forms Identification Selection Menu, press the -P key combination to set post-to-close followed by to suspend the block and return to the Forms Identification Selection Menu.

If you need to stop processing FI:

Press the -P key combination to end FI after completing the current UW.

Press the -P followed by to suspend the block immediately.

For a complete list of key functions, See Exhibit 3.41.276-13, Function Key List.

The system returns you to the Forms Identification Selection Menu when the last image identification in the UW is completed.

The system assigns a six-digit sequence number instead of a DLN to the documents it cannot identify. This number helps in locating the documents within a UW when researching the documents. Once the tax year/page type identification occurs, the system assigns a DLN to the submission.

To identify the image, make the correct letter or number selection from the Form Identification Menu. The table below appears on the SCRIPS workstation:

Menu Option

Form Type

Form Year

A

940

All

B

940 Sch R Page 1

2017 or later

C

940 Sch R Page 1

2012 or prior

D

940 Sch R Cont. Page

2017 or later

E

940 Sch R Cont. Page

2012 or prior

F

941

All

G

941 Sch R Page 1

2024 or later

H

941 Sch R Page 1

2022 w/o Col v Reserved - 2023

I

941 Sch R Page 1

2022 with Col v Reserved

J

941 Sch R Page 1

2021

K

941 Sch R Page 1

2020 with Col a-y

L

941 Sch R Page 1

2017-2020

M

941 Sch R Page 1

2012-2016

N

941 Sch R Page 1

2010-2011

O

941 Sch R Cont. Page

2024 or later

P

941 Sch R Cont. Page

2022 w/o Col v Reserved -2023

Q

941 Sch R Cont. Page

2022 with Col v Reserved

R

941 Sch R Cont. Page

2021

S

941 Sch R Cont. Page

2020 with Col a-y

T

941 Sch R Cont. Page

2017-2020

U

941 Sch R Cont. Page

2012-2016

V

941 Sch R Cont. Page

2010-2011

1

943

All

2

943 Sch R Page 1

2024 or Later

3

943 Sch R Page 1

2023

4

943 Sch R Page 1

2022

5

943 Sch R Page 1

2021

6

943 Sch R Page 1

2020

7

943 Sch R Page 1

2017

8

943 Sch R Cont. Page

2024 or Later

9

943 Sch R Cont. Page

2023

10

943 Sch R Cont. Page

2022

11

943 Sch R Cont. Page

2021

12

943 Sch R Cont. Page

2020

13

943 Sch R Cont. Page

2017

X

Remove

All

Form 940 Page 1, Form 941 Page 1 and/or Form 943 Page 1 may display in FI Processing if Form ID is misread or the SCRIPS System is unable to recognize the form layout. However, Form 940 Page 1, Form 941 Page 1 and/or Form 943 Page 1, does not present in OE or DV for any further processing.

Always press the key to complete a selection.

Documents scanned backwards need research to determine the exact document type. If you cannot identify the image,

Press to suspend the document for research.

If the image is unprocessable, press to remove the document from further processing.

Some unprocessable conditions:

Not a Page 1 of Form 940, Form 941 or Form 943

Not a Schedule R Page 1 or Schedule R Continuation Sheet

940 Schedule R with Tax Year prior to 2010

941 Schedule R with Tax Qtr prior to 201003

943 Schedule R with Tax Year prior to 2017

To end a session, press -P key combination to set post-to-close. The system returns you to the Original Entry (OE) Selection Menu when you complete the last image in the UW.

The OE function is used to manually key enter data from both scanned images and from paper documents. The menus shown on the screen vary depending on how your supervisor profiled you.

This option is grayed out (or not present) on the Original Entry (OE) Function Menu if it is not in your profile.

From the Workstation Main Menu, select Original Entry (OE) Selection Menu.

From the Original Entry (OE) Selection Menu, select OE Image Selection Menu.

From the OE Image Selection Menu, select 941 OE Image Selection Menu.

From the 941 OE Image Selection Menu, select one of the following:

All 941s (1120X) OE Image

941 Refunds (11206) OE Image

941 All Other (11205) OE Image

941 With Remit (11208) OE Image

After the selection is entered press as prompted or press -X to exit to the previous menu.

The first whole unit-of-work (UW), or first individual document (because an entire UW may not require OE Image) requiring OE opens. See Exhibit 3.41.276-1, Transcription Sheets - Form 941 Entity and Code and Edit Fields.

The scanned image of the document displays on the left side of the workstation screen.

Data is input in the specific field window, displayed on the right side of the workstation screen.

If an incorrect option is selected, press the -P key combination followed by to suspend the UW.

If the last data entered is not the last field of the page and there is no other data present on the page, press the key to release the current document and display the next document.

Press the -P key combination to end OE Image.

The system returns you to the Original Entry (OE) Selection Menu when you complete the last document in the current UW.

The Status Line at the bottom of the screen displays the following information:

The Program field displays one of the following:

Program (Displayed)

Description (Not Displayed)

11205

Perfect/Imperfect - All Other

11206

Perfect/Imperfect - Refunds

11208

Perfect/Imperfect - With Remit/Lockbox

The DLN field displays the DLN of the document being displayed.

The SUB field displays the relative count of the document.

If it is the first document in a UW that has 80 documents, the SUB field displays a count of "1 of 80" .

The Pg field displays the relative count of the page of the document.

If it is 941 Page 1, the Pg field displays "1 of 2" or "1 of 3" ; 941 Page 2 displays as "2 of 2" or "2 of 3" depending on the length of the return filed.

The Status Line displays "Ins" when the insert mode is on and "Num" when the numeric mode is on.

In OE Image, you manually enter information into the template using a scanned image of the return as a source.

From the Workstation Main Menu, select Original Entry (OE) Selection Menu.

From the Original Entry (OE) Selection Menu, select OE Image Selection Menu.

From the OE Image Selection Menu, select Stand-Alone Sch Rs OE Image Selection Menu.

From the Stand-Alone Sch Rs OE Image Selection Menu, select one of the following:

All Stand-Alone Sch. R OE Image

943 With Sch. R OE Image

940 Stand-Alone Sch. R OE Image

941 Stand-Alone Sch. R OE Image

943 Stand-Alone Sch. R OE Image

After the selection is entered press as prompted or press -X to exit to the previous menu.

The first whole unit-of-work (UW), or first individual document (because an entire UW may not require OE Image) requiring OE opens. See Exhibit 3.41.276-1, Transcription Sheets - Form 941 Entity and Code and Edit Fields.

The scanned image of the document displays on the left side of the workstation screen.

Data is input in the specific field window, displayed on the right side of the workstation screen.

If an incorrect option is selected, press the -P key combination followed by to suspend the UW.

If the last data entered is not the last field of the page and there is no other data present on the page, press to release the current document and display the next document.

Press the -P key combination to end OE Image.

The system returns you to the Original Entry (OE) Selection Menu when you complete the last document in the current UW.

The Status Line at the bottom of the screen displays the following information:

The Program field displays the following:

Program (Displayed)

Description (Not Displayed)

11620

Stand-Alone Schedule R

11620

Form 943 with Schedule R

The DLN field displays the DLN of the document being displayed.

The SUB field displays the relative count of the document.

The first document in a UW that has 80 documents, the SUB field displays a count of "1 of 80" .

The Pg field shows the relative count of the page of the document.

If processing Form 943 with 943 Schedule R Page 1, the Pg field displays "1 of 2" ; 943 Schedule R Continuation Sheet displays as "2 of 2" .

The Status Line displays "Ins" when the insert mode is on and "Num" when the numeric mode is on.

In OE Image, you manually enter information into the template using a scanned image of the return as a source.

From the Workstation Main Menu, select Original Entry (OE) Selection Menu.

From the Original Entry (OE) Selection Menu, select OE Paper Selection Menu.

From the OE Paper Selection Menu, select 941 OE Paper Selection Menu.

From the 941 OE Paper Selection Menu, select the form type:

941 Refunds (11206) OE Paper

941 All Other (11205) OE Paper

941 With Remit (11208) OE Paper

If the wrong program is selected and the first page of the first document has not been completed, press the key to cancel the entry. A window displays asking, "Are you sure you want to cancel the inserted document?" Answer "YES" to go back to the 941 OE Paper Selection Menu.

In OE Paper, the workstation operator manually enters the information into the system which eliminates all transport processing. The operators need the paper Form 941 unit-of-work to perform OE Paper.

A Document is only processed using OE Paper when it cannot be scanned (oversized pages, tissue paper, writing too light, substitute forms, half pages, etc.).

These documents come batched separately and the BBTS Transmittal clearly marked as "OE Paper" .

Once the workstation operator has successfully completed steps 1 through 4 per IRM 3.41.276.10.5, OE Paper QUICK START, input the following information:

BBTS Number = The four-digit Batch Number located in the upper right corner of the BBTS Transmittal.

Cycle Number = The last two digits of the Cycle located below the Batch Number (Batch No) and Release Date (Rel Date) in the upper right corner of the BBTS Transmittal.

Tax Year = The Tax Year of the first document so the system can generate the correct template.

A blank Form 941 template displays for the first document in the block. Input the information from the document starting with the DLN taken from the first document in the block. The DLN must have 14 digits (for example: LC141027790013). When all fields have been input, press to get the next template.

OE Paper blocks must have a block number from 790 - 799 only.

For Tax Periods 201003 and Later once you have input the Schedule B or pressed , a window appears to select your next process. The window is titled "Next Page Selection" and the options include:

Form 941

Schedule R

Schedule R Continuation

End Block

There can be multiple 941 Schedule R or 941 Schedule R Continuation Sheet pages attached to the Form 941. Continue to select the correct one until you have input all the information. You cannot input the 941 Schedule R information if the Tax Period is prior to 201003.

For Tax Periods 201703 and Later once you have input the Schedule B and/or 941 Schedule R (if present) or pressed , a question window appears that says "Form 8974 present?" . Press "Y" for Yes and "N" for No.

If Form 941 is selected, the system prompts for the next sequence number (located in the 12th and 13th position of the DLN) for each document input (01, 02, 03, etc.). You cannot skip or repeat a sequence number.

If a document is mis-batched or cannot be transcribed, pull the last document in the block and re-number with the sequence number of the removed document.

The system returns you to the 941 OE Paper Selection Menu when you release the last document in the UW.

The Status Line at the bottom of the monitor screen displays the following information:

The Program field displays 11205 (All Other), 11206 (Refund) or 11208 (With-Remit).

The DLN field displays the DLN of the current document.

The SUB field displays the relative count of the document. The field displays "1 of 3" if this is the first document in the block. As each subsequent paper document is processed the count increases to "2 of 3" , "3 of 3" , etc.

The Status Line displays "Ins" when the insert mode is on and "Num" when the numeric mode is on.

From the Workstation Main Menu, select Original Entry (OE) Selection Menu.

From the Original Entry (OE) Selection Menu, select OE Paper Selection Menu.

From the OE Paper Selection Menu, select Stand-Alone Sch Rs OE Paper Selection Menu.

From the Stand-Alone Sch Rs OE Paper Selection Menu, select the form type:

943 With Sch. R OE Paper

940 Stand-Alone Sch. R OE Paper

941 Stand-Alone Sch. R OE Paper

943 Stand-Alone Sch. R OE Paper

If the wrong program is selected and the first page of the first document has not been completed, press the key to cancel the entry. A window displays asking, "Are you sure you want to cancel the inserted document?" Answer "YES" to go back to the Stand-Alone Sch Rs OE Paper Selection Menu.

In OE Paper, the workstation operator manually enters the information into the system which eliminates all transport processing. The operators need the paper form 943 with Schedule R or Stand-Alone Schedule R unit-of-work to perform OE Paper.

A document is only processed using OE Paper when it cannot be scanned (oversized pages, tissue paper, writing too light, substitute forms, half pages, etc.).

These documents come batched separately and the BBTS Transmittal clearly marked as "OE Paper" .

Once the workstation operator has successfully completed steps 1 through 4 per IRM 3.41.276.10.5, OE Paper QUICK START, input the following information:

Form Year = The Tax Year of the first document so the system can generate the correct template.

A window appears to select your template. The window is titled "Next Page Selection" and the options include:

Schedule R Page 1

Schedule R Continuation

Once the workstation operator makes a page type selection, a blank Schedule R Page 1 or Schedule R Continuation Sheet template displays for the first document in the block.

SCRIPS assigns a DLN for each document but cannot print them on the documents. As each new document is processed, the system displays the DLN in the DLN field of the Status Line at the bottom right of the screen. Write the DLN assigned by the system in the upper right-hand corner of the paper document (either the Schedule R Page 1 or the Schedule R Continuation Sheet).

Writing the DLN is necessary so that subsequent operators may retrieve the UW.

When starting a new UW for Form 943 with Schedule R the next prompt is DLN. Enter the 14-digit DLN stamped on the parent Form 943.

Input the information from the document starting with the two-digit Tax Year. When all fields have been input, press to get the next template.

Once you have input the Schedule R or pressed , a window appears to select your next process. The window is titled "Next Page Selection" and the options include:

Current Schedule R Page 1

Current Schedule R Continuation

New Schedule R Page 1

New Schedule R Continuation

End Block

There can be multiple Schedule R or Schedule R Continuation Sheet pages. Continue to select the correct one until you have input all the information. You cannot input the Schedule R information if the tax period is prior to 201003 for any 941 Schedule R page, the tax year is prior to 2011 for any 940 Schedule R page or prior to 2017 for any 943 Schedule R page.

The Status Line at the bottom of the monitor screen displays the following information:

The Program field displays 11620 (943 with Schedule R and Stand-Alone Schedule R).

The DLN field displays the DLN of the current document.

The SUB field displays the relative count of the document. The field displays "1 of 3" if this is the first document in the block. As each subsequent paper document is processed the count increases to "2 of 3" , "3 of 3" , etc.

The Status Line displays "Ins" when the insert mode is on and "Num" when the numeric mode is on.

For OE Image, when you release the last document in a UW, a question appears asking if you want to release the UW.

If you answer "YES" to the question in the window and -Phas been pressed before releasing the UW, the OE Selection Menu opens.

If you answer "YES" to the question in the window and -Phas not been pressed, another UW window opens.

If you answer "NO" to the question in the window, the current block remains open for entry until you answer yes.

For OE Paper, to end a block for Tax Quarters 200503 through 200903, once the last document is input, press and answer the question "Do you want to release this UW?" .

If you answer "NO" to the question window that opens, a template appears for the next Form 941 entry.

If you answer "YES" to the question window, and -P has not been pressed, a Form 941 template appears to begin a new UW.

If you answer "YES" to the question window, and -P has been pressed, the OE Selection Menu opens.

For OE Paper, to end a block for Tax Quarter 201003 and Later:

Press -P while entering, but before releasing the last document in the UW.

Once the last document is input, press to bring up the "Next Page Selection" Window. Select the "End Block" option and answer "YES" to "Do you want to release this UW?" .

You can select a specific Form 941, Form 943 with Schedule R or Stand-Alone Schedule R UW for OE by following these steps:

From the Workstation Main Menu, select the numeric code for OE. The Workstation Main Menu closes, and the OE Selection Menu opens. The menus shown on the screen vary depending on how your supervisor profiled you.

This option is grayed out (or not present) on the Original Entry (OE) Function Menu if it is not in your profile.

From the OE Selection Menu, enter the numeric code for OE Select Block. The OE Selection Menu closes, and the "Open Block/Unit-of-Work" window opens.

Enter the first 11 digits of the DLN from the Form 941.

Press the key. The "Open Block/Unit-of-Work" window closes, and selected UW opens.

Once the designated UW opens, enter data using the instructions found in, • Exhibit 3.41.276-1, Transcription Sheets - Form 941 Entity and Code and Edit Fields, • Exhibit 3.41.276-2, Transcription Sheets - Form 941 Page 1 (All Revisions) and Page 2 (All Revisions) Part 1, • Exhibit 3.41.276-3, Transcription Sheets - Form 941 Page 2 (All Revisions) and Page 3 (2020 2nd Qtr through 2023 (Rev. March 2023) Revisions) Part 2 through Part 5, • Exhibit 3.41.276-4, Transcription Sheets - Form 941 Schedule B, • Exhibit 3.41.276-5, Transcription Sheets - Form 941 Schedule R and Schedule R Continuation Sheet, • Exhibit 3.41.276-6, Transcription Sheets - Form 943 (attached) with Schedule R and Schedule R Continuation Sheet and Stand-Alone Form 943 Schedule R and Schedule R Continuation Sheet, • Exhibit 3.41.276-7, Transcription Sheets - Stand-Alone Form 940 Schedule R and Schedule R Continuation Sheet, and/or • Exhibit 3.41.276-8, Transcription Sheets - Stand-Alone Form 941 Schedule R and Schedule R Continuation Sheet.

If the block is not available, an error message is displayed indicating the block is not available. For instance, a message displays if you previously worked on this block in FI, or if another operator is currently working on the Block/UW.

If an incorrect option is selected from the OE Selection Menu, press the -P key combination followed by to suspend the UW.

The DV function is used to manually correct data from scanned images. The menus shown on the screen vary depending on how your supervisor profiled you.

This option is grayed out (or not present) on the Data Validation (DV) Function Menu if it is not in your profile.

From the Workstation Main Menu, select Data Validation (DV).

From the Data Validation (DV) Selection Menu, select DV Selection Menu.

From DV Selection Menu, select 941 DV Selection Menu.

From the 941 DV Selection Menu, select one of the following:

All 941s (1120x) DV

941 Refunds (11206) DV

941 All Other (11205) DV

941 With Remit (11208) DV

The first UW opens, and the cursor stops at the first highlighted field when AUTO is on. Use the exhibits in this IRM and the general correction procedures to make necessary corrections.

If an incorrect option is selected from the DV Selection Menu before entering any data, press -P, followed by to suspend and return to the DV Selection Menu.

Press the -P key combination to end the current UW upon completion of DV Image.

The system returns you to the Data Validation (DV) Selection Menu when you release the last document.

The Status Line at the bottom of the screen displays the following information:

The Program field displays one of the following:

Program (Displayed)

Description (Not Displayed)

11205

Perfect/Imperfect - All Other

11206

Perfect/Imperfect - Refunds

11208

Perfect/Imperfect - With Remit/Lockbox

The DLN field displays the DLN of the document being displayed.

The SUB field displays the relative count of the document.

The first document in a UW that has 80 documents, the SUB field displays a count of "1 of 80" .

The Pg field displays the relative count of the page of the document.

If processing 941 Page 1, the Pg field displays "1 of 2" or "1 of 3" ; 941 Page 2 displays as "2 of 2" or "2 of 3" depending on the length of the return filed.

The Status Line displays "AUTO" when the automatic mode is on, "INS" when the insert mode is on, and "NUM" when the numeric mode is on.

AUTO Indicator is a toggle that turns the AUTO Mode on and off. When AUTO is on, the cursor automatically moves from the current field to the next field requiring perfection. When AUTO is off, the cursor manually moves through every field using the cursor movement keys. A "Select Block" or "Suspended Block" in DV requires the operator to restore the "AUTO On" mode using the -A key combination.

From the Workstation Main Menu, select Data Validation (DV).

From the Data Validation (DV) Selection Menu, select DV Selection Menu.

From DV Selection Menu, select Stand-Alone Schedule R DV Selection Menu.

From the Stand-Alone Schedule R DV Selection Menu, select one of the following:

All Stand-Alone Sch. R DV

943 With Sch. R DV

940 Stand-Alone Sch. R DV

941 Stand-Alone Sch. R DV

943 Stand-Alone Sch. R DV

The first UW opens, and the cursor stops at the first highlighted field when AUTO is on. Use the exhibits in this IRM and the general correction procedures to make necessary corrections.

If an incorrect option is selected from the DV Selection Menu before entering any data, press -P, followed by to suspend and return to the DV Selection Menu.

Press the -P key combination to end the current UW upon completion of DV Image.

The system returns you to the Data Validation (DV) Selection Menu when you release the last document.

The Status Line at the bottom of the screen displays the following information:

The Program field displays one of the following:

Program (Displayed)

Description (Not Displayed)

11620

Stand-Alone Schedule R

11620

Form 943 with Schedule R

The DLN field displays the DLN of the document being displayed.

The SUB field displays the relative count of the document.

The first document in a UW that has 80 documents, the SUB field displays a count of "1 of 80" .

The Pg field displays the relative count of the page of the document.

If processing 943 Schedule R Page 1, the Pg field displays "1 of 2" ; 943 Schedule R Continuation Sheet displays as "2 of 2" .

The Status Line displays "AUTO" when the automatic mode is on, "IN" when the insert mode is on, and "NU" when the numeric mode is on.

AUTO Indicator is a toggle that turns the AUTO Mode on and off. When AUTO is on, the cursor automatically moves from the current field to the next field requiring perfection. When AUTO is off, the cursor manually moves through every field using the cursor movement keys. A "Select Block" or "Suspended Block" in DV requires the operator to restore the "AUTO On" mode using the -A key combination.

You can select a specific UW of Form 941, Form 943 with Schedule R or Stand-Alone Schedule R documents, for DV by following these steps:

From the Workstation Main Menu, select the numeric code for Data Validation (DV). The Workstation Main Menu closes, and the Data Validation (DV) Selection Menu opens. The menus shown on the screen vary depending on how your supervisor profiled you.

This option is grayed out (or not present) on the Data Validation (DV) Function Menu if it is not in your profile.

From the DV Selection Menu window, enter the numeric code for DV Select Block. The DV Selection Menu closes, and the "Open Block/Unit-of-Work" window opens.

Enter the first 11 digits of the DLN from the Form 941, Form 943 with Schedule R or Stand-Alone Schedule R documents.

Press the key. The "Open Block/Unit-of-Work" window closes, and the selected UW opens.

Once the designated UW opens, enter data using the instructions found in • Exhibit 3.41.276-1, Transcription Sheets - Form 941 Entity and Code and Edit Fields, • Exhibit 3.41.276-2, Transcription Sheets - Form 941 Page 1 (All Revisions) and Page 2 (All Revisions) Part 1, • Exhibit 3.41.276-3, Transcription Sheets - Form 941 Page 2 (All Revisions) and Page 3 (2020 2nd Qtr through 2023 (Rev. March 2023) Revisions) Part 2 through Part 5, • Exhibit 3.41.276-4, Transcription Sheets - Form 941 Schedule B, • Exhibit 3.41.276-5, Transcription Sheets - Form 941 Schedule R and Schedule R Continuation Sheet, • Exhibit 3.41.276-6, Transcription Sheets - Form 943 (attached) with Schedule R and Schedule R Continuation Sheet and Stand-Alone Form 943 Schedule R and Schedule R Continuation Sheet, • Exhibit 3.41.276-7, Transcription Sheets - Stand-Alone Form 940 Schedule R and Schedule R Continuation Sheet, and/or • Exhibit 3.41.276-8, Transcription Sheets - Stand-Alone Form 941 Schedule R and Schedule R Continuation Sheet.

A "Select Block" or "Suspended Block" in DV requires the operator to restore the "AUTO On" mode using the -A key combination.

If the block is not available, an error message is displayed indicating the block is not available. For instance, a message displays if you previously worked on this block in OE or FI, or if another operator is currently working on the Block/UW.

If an incorrect option is selected from the DV Selection Menu, press the -P key combination followed by to suspend the UW.

For DV Image, when you release the last document in a UW, a question appears asking if you want to release, the UW.

If you answer "NO" to the question window that opens, the current block remains open for more entry, correction, or validation.

If you answer "YES" to the question window and have NOT issued a post-to-close (-P), a Form 941, Form 943 with Schedule R or Stand-Alone Schedule R template appears to begin a new UW.

If you answer "YES" to the question window and have issued a post-to-close (-P) the DV Selection Menu opens.

Use these procedures as a guide when entering data in the Original Entry (OE) and Data Validation (DV) functions. Not all items always apply to specific situations in either function. You are required to verify any field containing invalid characters. If the system stops on a field, sight verify and correct all incorrect alphanumeric characters in that field.

Use the following guidelines in determining if scanned information needs corrected:

IF

AND

THEN

A box indicating “Enter Form Layout Year” Appears on Form 941 Page 1, 941 Page 2 or 941 Page 3 (2020 2nd Qtr through 2023 (Rev. March 2023)

The form is as follows:

2026 and Later

2024 and 2025

2022 with Line 11e Reserved - 2023

2022 w/o Line 11e Reserved

2021 with *Note

2021 w/o *Note

2020 with Lines 5a(i) - 5a(ii) and w/o Line 25

2020 with Lines 5a(i) - 5a(ii) and with Line 25

2017, 2018, 2019, 2020 w/o Lines 5a(i) - 5a(ii)

2014, 2015, 2016

2013

2012

2011

2010 2nd Qtr with Lines 6a-6e

2009, 2010 w/o Lines 6a-6e

2005, 2006, 2007, 2008

This is NOT the Tax Period, this is the form year ID of the form.

Enter the four-digit code for the page displayed:

Pg 1: 0126; Pg 2: 0224

Pg 1: 0124; Pg 2: 0224

Pg 1: 0122; Pg 2: 1222; Pg 3: 0922

Pg 1: 0122; Pg 2: 0222; Pg 3: 0922

Pg 1: 1121; Pg 2: 1221; Pg 3: 1921

Pg 1: 0121; Pg 2: 0221; Pg 3: 0921

Pg 1: 0120; Pg 2: 0220; Pg 3: 2920

Pg 1: 0120; Pg 2: 0220; Pg 3: 0920

Pg 1: 0117; Pg 2: 0217

Pg 1: 0114; Pg 2: 0214

Pg 1: 0113; Pg 2: 0213

Pg 1: 0112; Pg 2: 0212

Pg 1: 0111; Pg 2: 0211

Pg 1: 1110; Pg 2: 0210

Pg 1: 0109 or 0110; Pg 2: 0209 or 0210

Pg 1: 0108; Pg 2: 0208

If the lines format does not match, you need to follow the format below instead of the actual form year.

You CANNOT change a 2020 or later form revision into a 2017 or prior year revision layout. You also CANNOT change any 2017 or prior year form revision into a 2020 or later revision layout. The following error messages display if is used with Form Year 20: "Cannot change a "17" or prior Form Year layout to a Form Year "20" or later layout" or "Cannot change a Form Year "20" or later layout to a "17" or prior Form Year layout" .

Unable to determine by Form Year on Form 941 Page 1, 941 Page 2 or 941 Page 3 (2020 2nd Qtr through 2023 (Rev. March 2023)

You can press and the system prompts you to change the year format.

The form is as follows:

Lines 15a, 15b, 15c, 15d and 15e

Lines 11c, Lines 11e, 11f, 13b, 13d, 13f, 13h, 13i, 21 and 22, Reserved for future use

Lines 11c, Lines 13b, 13d, 13h, 13i, 21 and 22, Reserved for future use and w/o Lines 18a-18b

Lines 5a(i) - 5a(ii) w/Note, Lines 11a-11g, Lines 13a, 13c-13i, Lines 18a-18b, Lines 19-28

Lines 5a(i) - 5a(ii) w/o Note, Lines 11a-11d, w/o Line 13b, w/o Lines 24-25

Lines 5a(i) - 5a(ii), Lines 13a-13g, w/o Line 25

Lines 5a(i) - 5a(ii), Lines 13a-13g, Lines 19-25

Line 11 qualified small business credit.

2014, 2015 and 2016, ends with Line 13 overpayment

Lines 5a-5f

Lines 5a-5e

Lines 5a, 5e, 6e, 7, 12a-12b

Lines 6a-6e, 7a-7c, 12a-12e

Lines 7a-7d, ends with Line 15 overpayment

Lines 7a-7h, ends with Line 13 overpayment

Enter the four-digit code for the page displayed:

Pg 1: 0124

Pg 1: 0122; Pg 2: 1222; Pg 3: 0922

Pg 1: 0122; Pg 2: 0222; Pg 3: 0922

Pg 1: 1121; Pg 2: 1221; Pg 3: 1921

Pg 1: 0121; Pg 2: 0221; Pg 3: 0921

Pg 1: 0120; Pg 2: 0220; Pg 3: 2920

Pg 1: 0120; Pg 2: 0220; Pg 3: 0920

Pg 1: 0117; Pg 1: 0124

Pg 1: 0114

Pg 1: 0113

Pg 1: 0112

Pg 1: 0111

Pg 1: 1110

Pg 1: 0109

Pg 1: 0108

This is four digit entry ONLY.

Field displays Scanned information

Scanned information is correct and in the correct field

Press to proceed to the next field.

Field displays scanned information

Scanned information is correct but the incorrect field

Delete the scanned information using and enter the correct information using the criteria in the subsection below.

Ensure there is a space between the "%" and the In Care of Name. See IRM 3.41.276.12.3 (3).

Field displays scanned information

Scanned information is in correct field, but data is incorrect

Delete the scanned information using the or use the arrow keys to move the cursor to the incorrect information and replace it using the criteria in the subsections below.

Field does not display any information

Image displays information for the field

Enter the information for the field using the criteria in the subsections below.

Field does not display any information

Image does not display any information for the field

Leave the field blank.

If you reach the maximum field length while entering data, the cursor, in most cases, automatically moves to the next field. Therefore, you can inadvertently enter incorrect characters into the next field. Remove or correct these characters. Use standard abbreviations as shown in Exhibit 3.41.276-9.

Any check box present on any form requires sight verification if the system reads the box as marked.

Error Messages — Messages found in the Prompt Area giving helpful hints to correct the error. Most error messages consist of two lines with the first line displaying the error message and the second information to help resolve the error condition.

The - key combination function provides the operator the ability to access the last edited field or the last flagged field of the previous document. For more information on Function Keys refer to Exhibit 3.41.276-13.

An asterisk (*) at the upper right-hand corner of the normal proper placement of the numerous lines or boxes present on the return represent the skip key stop points.

Taxpayer generated forms may not have the line or box placement in the correct location. Do not mistake the skip line or box asterisk for taxpayer entries during OE or DV operations.

Bypass the Code and Edit fields (OE and DV).

Move from Line 5d to Line 8, if form revision 2008-2010 (Rev. Oct 2010). Move from Line 5d to Line 10 if form revision is 2011 and Later.

Move to the first money amount field in each column for each month on Schedule B (OE and DV).

Move from any blank field in Column (a) on 941 Schedule R or 941 Schedule R Continuation Sheet to Column (b) on the Sub-Total Line (Line 6/Line 11/Line 16 on 941 Schedule R Page 1 or Line 9/Line 24/Line 26 on 941 Schedule R Continuation Sheet).

If AUTO is off and no flags exist prior to the skip to field, the skip key combination can be used in DV.

While working in OE Image or DV Image, if you cannot determine the data for any field from the image because it is illegible or the image is incomplete, suspend the UW and pull the paper document for verification.

While working in OE Image or DV Image, do not enter data marked out or crossed through by the taxpayer. Do enter data written in or placed on the document in different font.

The<↑> Up Arrow key — Allows the operator to go backwards between pages, one field at a time, instead of jumping to the top of the previous document.

Cross field validations occur on certain conditions and require sight validation and verification. Follow the screen prompts to allow systemic determination of the disposition of the UW.

For additional information on function keys: refer to IRM 3.41.274, Optical Character Recognition Scanning Operations, General Instructions For Processing via Service Center Recognition/Image Processing System, Exhibit 3.41.274-1, Function Key Use and Description by Form Type.

When the Name Control is illegible, enter four hyphens "- - - -" if EIN is present. If EIN is not present, delete the document as "Unprocessable 941" .

When the EIN is illegible, press and clear the field, if Name Control is present. If the Name Control is not present, delete the document as "Unprocessable 941" .

If the EIN is unaltered on a pre-printed label and the Check Digit is presented, enter the Check Digit, if legible. Otherwise, enter the Name Control. If Name Control is presented, instead of a Check Digit, always use the Name Control.

Enter the two letters shown above the tax year on the label.

If the Check Digit is lined through, circled, or missing enter the Name Control.

The IRS stopped printing and distributing pre-printed labels to taxpayers in 2009.

If the Name Control presented for verification ties into the name on the Name Line, Trade Name Line, or In Care of Name Line, leave the generated Name Control. If the generated Name Control does not tie into the above lines or if it is blank, enter the Name Control edited on the return. If the return does not have an edited Name Control, follow the instructions below.

Enter the Name Control. (See Document 7071-A, Name Control Job Aid - For Use Outside of the Entity Area, for Name Control Determination). You do not need to press if the Name Control is four characters.

If the Name Control is less than four characters, enter those shown and press .

The Name Control usually consists of the first four significant characters of the taxpayers’ name or business name. The first character must be alpha or numeric, and the remaining characters can consist of letters, numbers, an ampersand (&), or a hyphen (-).

If an invalid character is used in the Name Line, ignore the special character when determining the Name Control.

If more than one Name Control is edited or no Name Control is edited and you cannot determine the correct Name Control and the return has an EIN, enter four hyphens ("- - - -" ) in the Name Control field.

The presence of a "%" (percent sign) or "C/O" followed by a name identifies an " In Care of Name" .

Search the Name Line, Trade Name Line and Street Address for an " In Care of Name" .

Enter "%" , space, and then the name immediately following the "%" or "C/O" indicator.

If the In Care of Name line is sent for verification and all information to the right of the "%" sign is correct, it is not necessary to remove any information that may appear to the left of the "%" . If all information to the right of the "%" is not correct, clear the field and enter the correct information.

Returns identified by a solid black line above and to the left of the entity area or pound (#) signs to the left of the entity area, represent an IRS label under the National Change of Address (NCOA) program. These labels do not have a check digit and are not considered an IRS preprinted label. The In Care of Name line (%) information REQUIRES ENTRY if present.

Valid characters include alphas, numerics, "-" hyphen, "&" ampersand, and "%" percent sign. The field length is 35 positions long. You must spell out any other symbols (e.g., "$" , input as Dollar).

If the In Care of Name is illegible, enter "%-" (Percent hyphen without a space between) this sends the document to the Error Resolution System (ERS) for more research.

If document has an IRS pre-printed label without changes to the In Care of Name line, leave blank.

On IRS pre-printed labels if the only change is to the In Care Of (C/O) information, leave the street, city, state and ZIP Code fields blank.

Enter the information exactly as shown from the name block on the document except as instructed below:

Enter an ampersand (&) for the word "AND" or "OR" .

Space for a period.

Never enter two consecutive spaces.

Space within a true last name where shown.

Omit apostrophe (') if shown in Name Line. Do not space for an apostrophe.

Omit slash (/) if shown in Name Line. Space for a slash.

Enter a hyphen (-) where shown. Do not space before or after the hyphen.

Enter numerics present in the Name Line.

When entering the In Care of Name Line, valid characters include A-Z, 0-9, -, %. The system magnifies or highlights the Name Line, Trade Name, and the Address Line when the operator is in the In Care of Name Line.

Edit marks and their descriptions:

EDIT MARK

DESCRIPTION

"*" (Asterisk)

The "*" is used to delete tax data or to show that an item is not transcribed.

For money amounts, enter the amount written to the left of the "*" , when applicable.

For Line Numbers, enter the money amount on the new line number.

When an "*" appears in the Entity part of the return, enter all information (characters) not lined through.

Bracket (Parentheses) or "—" (Minus)

Shows an amount is input as negative.

Circle

Used to delete the Received Date and other erroneous edit marks such as CCC, Action Code, or Tax Periods, etc.

A circle can be used to delete any field except for money amounts.

Underline

Used to identify a Name Control that is to be entered.

Line Through or Circle

Used to delete Entity information that should not be entered, including a Check Digit.

"/" (Slash) or "X"

A "/" (slash) or "X " through the entire page shows the page is deleted.

If the"/" (slash) or "X" is on 941 Page 1 and/or 941 Page 2, delete the document as "Unprocessable 941" .

For all other pages, including Schedule B and 941 Schedule R or 941 Schedule R Continuation Sheet, delete the page as "Unprocessable Attachment" .

Code and Edit fields listed and described in Exhibit 3.41.276-1, Transcription Sheets - Form 941 Entity and Code and Edit Fields.

Code and Edit fields along with 941 Page 1 of the Image presents to the Operator.

Press-S key combination to get out of the Code and Edit fields (during OE and DV).

Code and Edit writes the Computer Conditions Codes (CCC) to the right of "You MUST fill out both pages of this form and SIGN IT" or in the "bottom middle margin" of the return. It is the responsibility of the operator to input all CCC edited, stamped or underlined on the return.

The following Computer Conditions Codes (CCC) automatically generate:

IF

THEN

"Line 4" box checked

Generate CCC "B"

"Line 17" (Line 16 form revisions 2005-2008; Line 18 form revisions 2009–2011; Line 15 form revisions 2014-2016) box is checked

Generate CCC "F"

"Line 18" (Line 18a form revision 2021 (Rev. June 2021)) box is checked

Generate CCC "T"

"Form ID" code starts with "96"

Generate CCC "P"

Sight verification is required for Line 4, Line 17 (Line 16 form revisions 2005-2008; Line 18 form revisions 2009-2011 or Line 15 form revisions 2014-2016) and Line 18 (Line 18a form revision 2021 (Rev. June 2021)) if the box is checked or marked with an "X" .

If the CCC field is displayed for verification these condition codes require transcription if not present and the corresponding box is checked.

The IRS Received Date, often referred to as "Received Date" , is the date a document is first received by the IRS. It is stamped or edited on 941 Page 1 of the return.

An "Official Received Date Stamp" may consist of no less than:

"Month" — alpha or numeric characters.

"Day " — two digits: 01–31. (For example, -1, 1, or 01.)

"Year" — two or four digits.

Area Office (AO), Campus, Field Office, TAC Office (or similar term for an IRS location) plus the City/Location of the site, or

A functional area within one of these sites (e.g., Compliance Services Collection Operations (CSCO), Examination (Exam), Image Control Team (ICT), Correspondence Imaging Inventory (CII), Accounts Management (AM), etc.).

Any Date stamp that DOES NOT have the word "Received" should not be entered as the Received Date. DO NOT enter dates from other date stamps such as Resort Received Date, Postmark, Received Dates stamped by taxpayers, EEFAX dates, etc.

The received date is input in MMDDYY format. For example:

March -7, 2025, is input as 030725,

June 09, 2025, is input as 060925,

October 10, 2025, is input as 101025

The "Received Date" must be an "Official" stamp or edited on the return. If two or more Received Dates are stamped on the return and neither has been edited, pick up the earliest date.

If the Received Date is handwritten it DOES NOT have to have the word "Received."

Taxpayer Advocate Services (TAS) Received Dates, Fax and EEFAX Received Dates are NOT VALID as an IRS Received Date.

If the return has a "Post Mark Date" and a "Received Date" , enter the Received Date.

If the return has a "Post Mark Date" and a "Received Date" , and the Received Date is circled or edited out, leave the field blank.

If the "Post Mark Date" is the only date on the document, enter 090999.

If the "Received Date" is incomplete, illegible, an invalid day of the month, or a future date, enter 090999. If unsure if the received date requires input, enter 090999.

The EIN on Form 941 Page 1 must contain nine numeric digits or blank.

If the EIN is more than or less than nine digits, illegible, missing, or there is more than one EIN present, press to clear the field and .

A return must have EITHER an EIN or Name Control to be processable, If the return has either the EIN or Name Control, continue processing. However, if the return does not have an EIN AND a Name Control (both blank), delete the document as "Unprocessable 941" .

For 941 Schedule R EIN instructions, see Exhibit 3.41.276-5, Transcription Sheets - Form 941 Schedule R and Schedule R Continuation Sheet or Exhibit 3.41.276-8, Transcription Sheets - Stand-Alone Form 941 Schedule R and Schedule R Continuation Sheet.

For Form 943 (attached) with Schedule R and Stand Alone 943 Schedule R EIN instructions, see Exhibit 3.41.276-6, Transcription Sheets - Form 943 (attached) with Schedule R and Schedule R Continuation Sheet and Stand-Alone Form 943 Schedule R and Schedule R Continuation Sheet.

For Stand-Alone 940 Schedule R EIN instructions, see Exhibit 3.41.276-7, Transcription Sheets - Stand-Alone Form 940 Schedule R and Schedule R Continuation Sheet.

With the implementation of the Enhanced Entity Index File (EEIF) a window may appear asking "Is address changed?" . This message includes the In Care Of Name Line (%), Street Address, City, State and ZIP Code. If the document has an IRS pre-printed address with no changes, you should answer "NO" . You should answer "YES" if the IRS pre-printed address, has changes (including % name line).

If the return has an IRS pre-printed label without changes to the Street Address, City, State or ZIP Code, all these fields must be left blank during OE and/or DV. If any of the fields display information, press and to remove the information from the field.

If the return has an IRS pre-printed label without changes to the In Care of Name Line but has a change to the Address, leave the In Care of Name Line blank and enter the Street Address, City, State and ZIP.

Returns identified by a solid black line above and to the left of the entity area or pound (#) signs to the left of the address, represent an IRS label under the National Change of Address (NCOA) program. These returns do not have Check Digits and are not considered an IRS pre-printed label, therefore all In Care of Name Line and Address information require entry.

Enter the Street Address information exactly as shown on the document except as instructed below. See Exhibit 3.41.276-16, Valid Characters.

Never enter "local" as the first word in the Street Address. Enter information to the right of "local" only.

If the only Street Address is "local" , leave the Street Address, City, State and ZIP Code blank. If any of these fields display information press and to remove the information from the field.

If the Street Address has only the DBA, Trade Name or Business Name, leave the Street Address, City, State and ZIP Code blank. If any of these fields display information, press and to remove the information from the field.

If the Street Address has an EIN or SSN, DO NOT input this information. If the only Street Address is the EIN or SSN, leave the Street Address, City, State and ZIP Code blank.

Enter street abbreviations as shown in Exhibit 3.41.276-9, Street Abbreviations.

Do not abbreviate proper names of the street in the Street Address field.

If the Street Address and/or City is illegible, suspend the UW as "Poor Quality Image" . If unable to correct the Street Address and/or City from the paper document, leave the Street Address, City, State and ZIP blank. If necessary, press and to remove any information present in the fields.

If any of the address fields are blank, excluding the % Name Line, they all must be blank.

If the Street Address and/or City are missing, leave the Street Address, City, State and ZIP Code blank. If necessary, press and to remove any information present in the fields.

If any of the address fields are blank, excluding the % Name Line, they all must be blank.

If return has a US Possession, or other foreign address, delete the document as "Unprocessable 941" .

If an address is input during OE or DV, all elements (Street Address, City, State and ZIP Code) require entry.

If two street addresses are present with the same City, State and ZIP Code, enter the first street address.

If two addresses are present with different cities, states and ZIP Codes, enter the first address.

If there is a street address and a PO Box, enter only the PO Box. Treat both "POB" and "PO Drawer" as if they read PO Box.

If a document has PO BOX, POB, PO Drawer or Post Office Box, you may enter an asterisk (*) followed by a space in the first two positions of the Street Address instead of "PO BOX" . It is not necessary to change "PO BOX" to an asterisk if "PO BOX" is scanned.

Example

Enter As

PO Box #24

• (space) 24

Omit C/O or % (In Care Of) if shown with an address.

Always enter "AND" if an ampersand (&) is shown in the Address Line.

If @ is shown in the Street Address, enter "AT" .

Major City Codes listed in Exhibit 3.41.276-12 may be used. The system generates a valid five-digit ZIP Code if a Major City Code is used and a ZIP Code is not present.

If North, South, East or West is shown as part of the city name, use the standard abbreviation (North = N, South = S, etc.). Do Not use a Major City Code in this instance unless found in Exhibit 3.41.276-12, Alphabetical Listing of Major Cities with Major City Codes and Zone Improvement Plan (ZIP) Codes.

East Lansing, MI = ET and South Bend, IN = SB.

Example

Enter As

West Miami

W Miami

North Ogden

N Ogden

If a City has numerics, enter as alphas.

Enter 29 Palms as TWENTY NINE PALMS.

Enter standard abbreviations for states.

If the system presents all nine digits of the ZIP Code correctly, accept them. If the ZIP Code requires correction, only enter the first five digits of the ZIP Code. If less than five digits use the system default ZIP Code.

If there is no State, but a ZIP Code is present, press the key in the ZIP Code field. This generates the State Code for this ZIP Code in the Status Line. Follow the screen prompts to accept this State Code or to enter a different State Code.

If there is no ZIP Code but a State is present, press the key in the ZIP Code field. The system generates the default ZIP Code for that State.

If the State does not match the ZIP Code presented, delete the ZIP Code and generate the default ZIP Code for this State.

If both the State and ZIP Code are blank, leave the Street Address, City, State and ZIP Code blank. If necessary, press and to remove any information present in the fields.

Transcribe Army Post Office (APO), Diplomatic Post Office (DPO) and Fleet Post Office (FPO) addresses with the proper two-character State Code followed by the corresponding unique five-digit ZIP Code.

When APO, DPO or FPO is used, do not enter any other data in the City field.

When APO, DPO, or FPO is transcribed in the City field, the State Code field must correspond with the following ZIP Codes:

ZIP Code

State Code

340

AA

090–098

AE

962–966

AP

Enter all APO/DPO/FPO addresses as follows:

Example

Enter As

APO New York, NY 091XX

APO AE 091XX

DPO, Miami, FL 340XX

DPO AA 340XX

FPO San Francisco, CA 962XX

FPO AP 962XX

All money fields consist of dollars and cents.

Enter money amounts as follows:

Amount on Document

Enter As

0.03

03

00.03

03

0.3

30

.035

03

If a dollar and cents amount is present, enter as is.

If a dollar amount is present without cents, enter dollar amount and two zeros for cents.

If a dollar amount is present and it is followed by a line, dash, or hyphen, enter dollar amount and two zeros for cents.

If a dollar amount is present and the cents is lined through, enter dollar amount and two zeros for cents.

If there is a single numeric digit in the cents column or following the period, enter the digit followed by a zero.

If three or more digits appear in the cents column or following the period, Enter the first two digits.

If money amount is larger than 15 numeric characters, enter only the first 15 characters.

If money amount is a negative zero (for example: -00, -0.00. -00.00, etc.), REMOVE IT. Press to clear the field and then press .

Enter negative amounts (identified with a minus "-" before the amount or the amount is within brackets), where allowed, by leading the amount with a hyphen.

If a negative money amount appears in a positive only field, enter amount as positive.

If two or more money amounts appear on the same line, press to clear the field and then press , unless otherwise instructed.

If a money amount without a decimal displays with leading zeros (for example: amount on document is 01 and system captured as 001), press to clear the field and enter the amount as shown on the document.

If the money amount is illegible, suspend the UW as "Poor Quality Image" (; press "S" ; select "Poor Quality Image" ).

If after suspending for "Poor Quality Image" you still cannot determine the correct money amount from the physical document, press to clear the field and then press .

If a code or other non-monetary entry appears in a money field press to clear the field and then press .

Occasionally the Image of the return presented to the OE or DV Operator is unreadable. Some reasons for this include:

Writing on Image too light.

Image too dark to read writing.

Image illegible.

Image incomplete, etc.

When working in OE Image or DV Image, if you cannot determine the data for ANY field including the Street Address, City, State and ZIP Code, suspend the UW as "Poor Quality Image" . (; press "S" ; select "Poor Quality Image" .)

This instruction DOES NOT include the EIN or Name Control. See IRM 3.41.276.12.1, Illegible Name Control/EIN.

The Team Lead or designated employee reviews the Work Status Report for suspended "Poor Quality Image" items and pulls the original return/document from the block and gives to the employee that suspended the UW.

The employee resumes the suspended block, corrects the data using the paper return and then gives the paper return back to the Team Lead or designated employee.

The Team Lead or designated employee re-files the return in its original block.

Currently some returns cannot process through SCRIPS or require processing as OE Paper.

Delete all returns determined as unprocessable by selecting "Unprocessable 941" for the Pull-doc Report. (--<Delete/Del>; select "Unprocessable 941" .)

Some unprocessable conditions:

Return does not have an EIN AND Name Control (if either the EIN or Name Control is present, continue processing).

Returns with a U.S. Possession or foreign address. (Processed through ISRP).

If all transcription lines are not available for input due to the form being cut off or folded.

Form revisions 2020 (Rev. April 2020) or later returns that display or prompt as a prior revision layout OR any form revision 2020 (Rev. Jan 2020) or prior returns that display or prompt as a form revision 2020 (Rev. April 2020) or later layout.

Returns without BOTH entity and money amounts (entirely blank forms).

Forms other than Form 941. (Processing of these returns is done using the correct SCRIPS program or through ISRP).

Form has an "X" or "/" across the entire 941 Page 1 or 941 Page 2 or 941 Page 3 but not both without an explanation.

If only the Schedule B has an "X" or "/" through the page, delete the Schedule B only as an "Unprocessable Attachment" .

The Tax Period is 200412 or prior. (Processed through ISRP).

The following Exhibits represent specific data entry procedures:

Exhibit 3.41.276-1, Transcription Sheets - Form 941 Entity and Code and Edit Fields

Exhibit 3.41.276-2, Transcription Sheets - Form 941 Page 1 (All Revisions) and Page 2 (All Revisions) Part 1

Exhibit 3.41.276-3, Transcription Sheets - Form 941 Page 2 (All Revisions) and Page 3 (Revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023)) Part 2 through Part 5

Exhibit 3.41.276-4, Transcription Sheets - Form 941 Schedule B

Exhibit 3.41.276-5, Transcription Sheets - Form 941 Schedule R and Schedule R Continuation Sheet

Exhibit 3.41.276-6, Transcription Sheets - Form 943 (attached) with Schedule R and Schedule R Continuation Sheet and Stand-Alone Form 943 Schedule R and Schedule R Continuation Sheet

Exhibit 3.41.276-7, Transcription Sheets - Stand-Alone Form 940 Schedule R and Schedule R Continuation Sheet

Exhibit 3.41.276-8, Transcription Sheets - Stand-Alone Form 941 Schedule R and Schedule R Continuation Sheet

If Line 5c does not math verify, the cursor returns to Lines 5a through 5c. Validate each line amount is input correctly.

If Line 5d (Tax Qtrs 200503 through 201212) does not math verify, the cursor returns to Lines 5a through 5d. Validate each line amount is input correctly.

If Line 5e (Tax Qtrs 201303 and Later) does not math verify, the cursor returns to Lines 5a through 5e. Validate each line amount is input correctly.

If Line 6b (Tax Qtrs 201006 through 201012) has an entry, validate there is a money amount on Line 6c.

If Line 6c (Tax Qtrs 201006 through 201012) has a money amount, validate there is an entry on Line 6b.

Line 6e/6:

If Line 6e (Tax Qtrs 201006 through 201012) does not math verify, the cursor returns to Lines 3, 5d, 6d, and 6e. Validate each line amount is input correctly.

If Line 6e (Tax Qtrs 201103 through 201112) does not math verify, the cursor returns to Lines 3, 5d, 5e and 6e. Validate each line amount is input correctly.

If Line 6 (Tax Qtrs 201203 through 201212) does not math verify, the cursor returns to Lines 3, 5d, 5e and 6. Validate each line amount is input correctly.

If Line 6 (Tax Qtrs 201303 and Later) does not math verify, the cursor returns to Lines 3, 5e, 5f and 6. Validate each line is input correctly.

Line 7d/7h:

If Line 7h (Tax Qtrs 200503 through 200812) does not math verify the cursor returns to Lines 7a through 7h. Validate each amount is input correctly.

If Line 7d (Tax Qtrs 200903 through 201003) does not math verify the cursor returns to Lines 7a through 7d. Validate each amount is input correctly.

If Line 8 (Tax Qtrs 201003 and Later) does not math verify, the cursor returns to Lines 6, 7a, 7b, 7c and 8. Validate each amount is input correctly.

If Line 10 (Tax Qtrs 200503 through 201012) does not math verify, the cursor returns to Lines 8, 9 and 10. Validate each amount is input correctly.

Line 12:

If Line 12 (Tax Qtrs 201703 through 202003) does not math verify, the cursor returns to Lines 10,11, and 12. Validate each amount is input correctly.

If Line 12 (Tax Qtrs 202006 and Later) does not math verify, the cursor returns to Line 12. Validate the amount is input correctly.

If Line 12d (Tax Qtrs 201006 through 201012 only) has a money amount, validate there is an entry on Line 12c.

Line 13:

If Line 13 (Tax Qtr 201006 only) does not math verify cursor returns to Lines 11, 12a, 12e and 13 for sight verification. Validate each amount is input correctly.

If Line 13 (Tax Qtrs 200903 through 201003 and/or Tax Qtrs 201009 through 201612) does not math verify cursor returns to Lines 11, 12a and 13 for sight verification. Validate each amount is input correctly.

Line 14 (Line 12):

If Line 14 (Line 12 form revisions 2014-2016 and 2005 through 2008) does not math verify, the cursor returns to Lines 12 (Line 10), 13 (Line 11) and 14 (Line 12) for sight verification. Validate each amount is input correctly. Form revisions 2014-2016 and 2005 through 2010 (Rev. Oct 2010), if the tax quarter entered is equal to or greater than 201103, then the cursor returns to Lines 8, 13 (Line 11) and 14 (Line 12).

If Line 14 (Tax Qtrs 202006 through 202012) does not math verify, the cursor returns to Lines 12, 13a, 13b, 13c, 13d, 13f and 14 for sight verification. Validate each amount is input correctly.

If Line 14 (Tax Qtr 202103 only) does not math verify, the cursor returns to Lines 12, 13a, 13c, 13d, 13f and 14 for sight verification. Validate each amount is input correctly.

If Line 14 (Tax Qtrs 202106 through 202112) does not math verify, the cursor returns to Lines 12, 13a, 13c, 13d, 13e,13f, 13h and 14 for sight verification. Validate each amount is input correctly.

If Line 14 (Tax Qtr 202203 only) does not math verify, the cursor returns to Lines 12, 13a, 13c, 13e, 13f, and 14 for sight verification. Validate each amount is input correctly.

If Line 14 (Tax Qtrs 202206 and Later) does not math verify, the cursor returns to Lines 12, 13a, 13c, 13e, and 14 for sight verification. Validate each amount is input correctly.

Line 15a (Line 15) (Line 13):

If Line 15a (Line 15 form revisions 2014-2025)(Line 13 form revisions 2012-2016 and 2005-2008) does not math verify the cursor returns to Lines 12 (Line 10), 13 (Line 11) and 15a (Line 15/Line 13) for sight verification. Validate each amount is input correctly. Form revisions 2014-2016, 2005 through 2010 (Rev. Oct 2010), if the tax quarter entered is equal to or greater than 201103, then the cursor returns to Lines 8, 13 (Line 11) and 15a (Line 15/Line 13).

If Line 15 (Tax Qtrs 202006 through 202012) does not math verify the cursor returns to Lines 12, 13a, 13b, 13c, 13d, 13f and 15 for sight verification. Validate each amount is input correctly.

If Line 15 (Tax Qtr 202103 only) does not math verify, the cursor returns to Lines 12, 13a, 13c, 13d, 13f and 15 for sight verification. Validate each amount is input correctly.

If Line 15 (Tax Qtrs 202106 through 202112) does not math verify, the cursor returns to Lines 12, 13a, 13c, 13d, 13e, 13f, 13h and 15 for sight verification. Validate each amount is input correctly.

If Line 15 (Tax Qtr 202203 only) does not math verify, the cursor returns to Lines 12, 13a, 13c, 13e, 13f, and 15 for sight verification. Validate each amount is input correctly.

If Line 15 (Tax Qtrs 202206 through 202312) does not math verify, the cursor returns to Lines 12, 13a, 13c, 13e, and 15 for sight verification. Validate each amount is input correctly.

SCRIPS performs column balancing for each money amount column for each 941 Schedule R to the first Sub-total Line of the page Line 14/Line 16/Line 6 on 941 Schedule R Page 1, Line 24/Line 26/Line 9 on 941 Schedule R Continuation Sheet. SCRIPS displays "Column out of balance by: $xxx.xx" or "Column out of balance by: xxx" .

If Line 15b (Line 15/Line 13) Refund check box (Line 15 form revision 2017-2025/Line 13 form revisions 2012-2016 and 2005-2008) is checked, it is sent to DV for verification. Verify box is picked up correctly. If the box is checked ensure it displays an "X" . If the box was mistakenly checked, remove the "X" when it is present.

If any Record Of Federal Tax Liability (ROFTL) Line 16 (form revisions 2012-2013 and 2017 and Later), (Line 14 form revisions 2014-2016), (Line 17 form revisions 2009–2011), (Line 15 form revisions 2005-2008) amount is blank, it is sent to DV for verification.

If any of the blank ROFTL fields displayed for entry during OE, they are not sent to DV for verification.

Use the following to determine the need to input the Third-Party Designee information:

IF

THEN

The "Yes" box is checked

Input an "X" in the "Yes" box and input the Personal Identification Number (PIN) alpha and/or numeric in the PIN box.

If the PIN is more than five characters (alpha and/or numeric), enter the first five characters only.

If the PIN is less than five characters, enter all available characters and leave the rest blank.

If the PIN is not available or is illegible, leave the PIN box blank.

The "No" box is checked

Leave the "Yes" box blank. Input the PIN, if present, using the information in 2 through 4 above.

Both the "Yes" and "No" boxes checked

Leave the "Yes" box blank. Input the PIN, if present, using the information in 2 through 4 above.

Neither box is checked

Leave the "Yes" box blank. Input the PIN, if present, using the information in 2 through 4 above.

If both the "Yes" and "No" box is checked, the "Yes" box is sent to the operator for verification.

SCRIPS tries to determine the presence of a signature in Part 5 on 941 Page 2 or 941 Page 3. If SCRIPS detects a signature is present it continues processing. If SCRIPS does not detect a signature, it displays a message to the DV/OE operator.

An "asterisk" (*), "notating signature on file" , or "signature on attachment" , etc., in the signature box reflects a valid signature is on an attachment.

Very often a preparer marks the signature line with an "X" indicating where the taxpayer should sign the return. When this happens:

IF

AND

THEN

An ""X" " is shown in the "SIGN your name here" box

There is a name shown in the "Print your name here" box

DO NOT correspond for a signature.

An ""X" " is shown in the "SIGN your name here" box

There is NOT a name shown in the "Print your name here" box

Correspond for a signature using AC 225.

A signature of an individual, officer, partner, duly authorized agent, etc. affixed by rubber stamp, mechanical device, or computer-generated software to a return is acceptable. The signature may appear on either "Sign your name here" or "Print name and title" line. A signature refers to the name of the individual who attests that the information on the return is true, correct and complete.

Rev. Proc. 2005-39 sets out the circumstances when facsimile signatures may be used for Form 941. This provision allows for the use of a Mechanical Device. A Mechanical Device includes typewritten signature, or those made by a computer output device (laserjet, inkjet, and dot matrix printers).

Returns generated from the Correspondence Imaging Inventory (CII)/Accounts Management Services (AMS) being sent for processing may not have a signature. If there is an indication, in the signature area, "CII or AMS-Do Not Correspond for signature" , and the return has a CCC "3" , DO NOT input ERS Action Code (AC) 225. If the return does not have a CCC "3" , input ERS Action Code (AC) 225.

Use the information in (3) through (7) to determine if ERS AC 225 is needed:

IF

THEN

Message "Is a signature present" displays on the screen.

This box may display in the center of 941 Page 2 or next to the signature area on 941 Page 2.

If signature is present in "Part 5" , answer "YES" .

If signature is not present in "Part 5" , answer "NO" and enter AC 225 (if not already present) or AC 211, if edited in lower left corner of 941 Page 1.

AC 211 always take precedence over AC 225.

If you accidently answer "NO" and the signature is present, DO NOT enter an "Action Code" .

SCRIPS flags for sight verification any negative money amount on any Schedule R or Schedule R Continuation Sheet. If amount is still negative, accept negative amount.

SCRIPS flags any money amount for sight verification that displays just a single one "1" .

SCRIPS flags any money amount that is not numeric (excluding blank).

SCRIPS flags for sight verification any money amount that is over one million dollars.

SCRIPS flags for sight verification Lines 1, 2, and 3 of the Form 941 when any of the three lines contain the same value. If the lines actually contain the same value, accept amount.

SCRIPS flags for sight verification Line 1 of the Form 941 when the number is equal to or greater than 50,000.

When working Form 943 with Schedule R or Stand-Alone Schedule R forms, SCRIPS requires entry of the TaxQtr/Tax Year on the first 941/940/943 Schedule R. If the Tax Year or the first two digits of the TaxQtr do not match the scan job tax year entered (OE/DV Image) or the OE entered Tax Year (OE Paper), Display message "Tax Year entered does not match Block Tax Year. Are you sure?" .

SCRIPS flags each 941 Schedule R or 941 Schedule R Continuation Sheet when the 941 Schedule R Employer EIN does not equal the EIN on 941 Page 1 of the Form 941. Display message "Employer EIN inconsistent. Please verify."

The "ERS Action Code" may systemically populate after certain conditions are met. If you back up to the "ERS Action Code" from another field, do not clear the "ERS Action Code" field unless specifically instructed in this IRM.

OE Paper: SCRIPS places the input/entered Name Control on the generated image on Name Line 1.

OE Paper: SCRIPS places the input/entered In Care of Name Line on the generated image on the Trade Name Line.

The Block Status window displays a more detailed status of the blocks/UWs in the search criteria data entered in the Block Search Criteria window.

A change of operational parameters of blocks/UWs is completed in the Block Status window. Depending on the parameter, a change to the parameter for individual blocks/UWs or multiple blocks/UWs is completed at the same time.

Press the -A key combination for a selection of all blocks eligible for selection. This excludes blocks reflecting a status of "DELETE" or "DONE" . The result is a check symbol on the selected blocks in the Block Selected for Update column.

If you choose to not perform any updates on the selected blocks, you can deselect all blocks by pressing the -A key combination.

You could also choose to cancel the blocks selected and close the Block Status window by pressing the -X key combination.

Block status monitoring (IPS0697) window displays a more detailed status of the blocks/UWs.

Purge from the SCRIPS system the files including the document images, ASCII data, and statistical information once the blocks/UWs of documents process through SCRIPS and reach "accepted" by down-stream processing, and the transmittals have moved to archive.

Accepted means the output files and "the returns in those files" clear all error conditions.

It is recommended a system purge occur a minimum of two (2) weeks after the output date.

Purge only those blocks/Units of Work (UWs) available for purge. The system keeps track of blocks/UWs available for purge and only allows you to purge those blocks/UWs. SCRIPS does not allow any blocks waiting for Quality Review (QR) Block Summarization or flagged for Quality Review to purge.

Do not purge files for reports before six weeks.

Reports allow deletion after seven working days however, six weeks is the preference.

A deleted document and/or block/UW is removed from the system when the form type is purged. The remainder of the form types on SCRIPS operate in the same manner.

Deleted 941 documents/UWs are removed when a Form 941 block purge is performed. The remainder of the form types operate in the same manner.

A purge for the form type is initiated and activated before removal of deleted documents/blocks/UWs from the system. If you open a purge window but do not select any blocks for purge, the deleted documents/blocks/UWs do not leave the system. Until the deletion is properly done Documents/blocks/UWs remain on the system.

Retained for 30 days after data is verified as converted to tape per Document 12990, Records Control Schedules, Record Control Schedule (RCS) 32, item 2, Service Center Recognition/Image Processing System (SCRIPS) previously processed under Record Control Schedule (RCS) 19, item 78, Correspondence Imaging Inventory (CII):(B) System Data, the physical documents (UWs scanned in the SCRIPS area). If systemic issues exist for downstream systems a longer period is enforced by headquarters staff.

The following is a listing of the Form 941 and Stand-Alone Schedule R reports available on SCRIPS:

IRM 3.41.276.18.1, Document Locator Number (DLN) Output Report

IRM 3.41.276.18.2, Assigned Document Locator Number (DLN) Report

IRM 3.41.276.18.3, Document Locator Number (DLN) Assignment Report

IRM 3.41.276.18.4, Actual Output Report

IRM 3.41.276.18.5, Workflow Status Report

IRM 3.41.276.18.6, Inventory Report

IRM 3.41.276.18.7, Production Report

IRM 3.41.276.18.8, Run Balancing Report

IRM 3.41.276.18.9, Pull Document Report

IRM 3.41.276.18.10, Throughput Statistics Report

IRM 3.41.276.18.11, Workstation Operator Statistics - Program and Function Summary Report

IRM 3.41.276.18.12, FI/DLN Cross Reference Report

The title of the report is 941 DLN Output Report (IPS10640).

The report reflects the entire production for the site for a given time frame.

The report shows the following:

Service Center

Run Date

Page number

Program number

DLNs and a notation if it is a transmittal DLN or detail DLN

File Location Code (FLC), Tax Class and Document Code (TAX/DOC), Julian date, Block number and Volume

The title of the report is either 941 Assigned DLN Report (IPS03339) or 94x Stand Alone Schedule R Assigned DLN Report (IPS03339).

The report reflects production for the individual scanner for a given time frame.

The report shows the following:

Program number

Run Date and Time

Scanner Job ID

Start Time

End Time

DLNs and a notation if it is a transmittal DLN or detail DLN

File Location Code (FLC), Tax Class and Document Code (TAX/DOC), Julian date, Block number and Volume

The summary page for the scan job by document code and form type

The title of the report is 941 DLN Assignment Report (IPS10620).

The report reflects the total number of DLN assignments by program number for a given time frame.

The report shows the following:

Service Center

From and to date range

Run Date and clock time

Page number

Program number

Each Batch ID and the coinciding Block Number, Serial Number Range, Unrecognized Documents, Total Documents in Batch and Total Documents Output in Batch for each

Total Documents for each program

Total Documents Output per program

Total Unrecognized Documents per program

The title of the report is either 941 Actual Output Report (IPS10650) or Stand-Alone Sch R Actual Output Report (IPS25020).

The report reflects the entire production for the site for a given time frame.

The report shows the following:

Service Center

FTP File ID number

Run Date and time

Page number

Program number

DLNs and a notation of actual output and number of deleted documents including deleted DLNs

Batch or Form Subtotals

Total for All Batches by each program or form type

Total for All Batches Output

The title of the report is Workflow Status (IPS0698).

This report lists the task/sub-task number, the sub-task description, blocks at the sub-task, total documents for the block, and documents ready for the sub-task. This report also shows percentages for system capacity used under the following three categories: General, IRP, and IRP ACA/K1/941/940/Stand-Alone.

This report is used to monitor documents and system capacity throughout each workday.

The title of the report is Inventory Report (IPS03350).

The report reflects inventory for a given time frame reflecting the carry over form volume on the SCRIPS system.

The report shows the following:

Initial Inventory

Process Date

Returns Input

Returns Deleted

Returns Output

Carry Over Inventory

End Time

The title of the report is 941 Production Report (IPS10660).

The report reflects the following scanned volumes and year to date output totals.

The report shows the following:

Service Center

Run Date and clock time

Page number

Scanned volumes by document code and form type for today, subtotals and totals

Output volumes by document code and form type and deletes for year to date along with cumulative, subtotals and totals

Status summary for all functions for today/current and year to date cumulative

The title of the report is either 941 Run Balancing Report (IPS10610) or 94x Stand Alone Schedule R Run Balancing Report (IPS25010).

The report reflects the entire production for the site for a given date.

The report shows the following:

Service Center

Run Date

Page number

FTP File ID number

The file name (i.e., OCR1008 for form 941 and OCR1008S for form 94x Stand Alone Schedule R)

The title of the report is Reimage/Pull Document Report (IPS00812).

The report lists submissions and documents required to pull (or counted as deleted) for a date range.

The report shows the following:

Service Center

Run Date

Page # - Number

Block

Doc DLN/Seq# - Document DLN Sequence number

App - Application FI, OE or DV

SEID - Standard Employee Identification

An SEID of 000000 represents that the SCRIPS system created the action based on programming and or specific responses to questions posed to the workstation operator.

Date/Time

Reason

Exhibit 3.41.276-14, Pull Document Report

Report Reason

Condition

INVALID 941

Standalone Form 941 pg 1, or invalid record group, unprocessable

UNREC F1332

F1332 identified

100 DOCS

Each document identified after 100 records/DLN in a block have been identified

INVALID FORM

FI operator identified as an invalid form

DELETE BLOCK

Identified by operator to delete the block

MIXED SUBMISSION

941 form year 2020 or later with prior form year pages 1, 2 or 3

The title of the report is Throughput Statistics Report (IPS06440).

The report reflects processing function productions for a given date range.

The report rows reflect the following process functions: Scandriver, Transport/Sync, OE Crossover, Form Identification, Block Verification, OE Image, OE Paper, Program Validation, Data Validation, QR Summarization, Block Output, Image Archive, Backup Image Archive and Block Purge.

The report shows the following:

Service Center

From and to date range and clock time

Run Date and clock time

Page Number

Processing Functions

Total Blocks

Total Documents

Process Time

Documents Per Hour

The title of the report is Workstation Operator Statistics Program and Function Summary Report (IPS00803).

The report displays the number of documents processed in each function for a given date range.

The report rows reflect the following process functions: 460, 470, 480, 47X, and 48X.

The report shows the following:

Service Center

From and to date range

Run Date and clock time

Page Number

Function Code

Program Number

Process Time

Total Keystrokes

Document Per Hour

Summary by Program

The title of the report is 941 FI/DLN Cross Reference Pull Report (IPS10670).

The report lists submissions and documents that require renumbering within each batch of work for a given Output File ID.

The report shows the following:

Service Center

Run Date and Time

Page # - Number

Output File ID number

Output Date

Program Numbers

Batch

Scan Block number

Doc DLN/Seq# - Document DLN Sequence number

New Block number

New Doc DLN/Seq# - Document DLN Sequence number

Total Reassigned DLNs for each individual program

Exhibit 3.41.276-15, 941 DLN Cross Reference Report.

Use the "DLN Output Report" from the tape run, pull the blocks for each listed batch, count each block to ensure each listed, and only the listed, DLN(s) on the "Output Report" are present.

Re-print the updated Form 1332, Block and Selection Record, from BBTS. (It should include the actual DLN assigned by SCRIPS).

Provide a copy of the "FI/DLN Cross Reference Report" and the "941 Pull Document Report" .

Provide the correct cart card for listing programs by batches on the cart (ERS date card).

If documents come in "stat boxes" , it is the responsibility of Post-Doc Prep clerks to place them in gusset folders before releasing the work to Error Resolution.

The colored or white folder(s) in the first slot of the batch cart or the first stat box for each batch holds documents that were sent to the "Scanner Reject Bin" . Post-Doc Prep should:

Remove the documents from the batch cart or first stat box.

Review the batch (all blocks) to ensure all pages associated with the documents have been pulled.

Write the program number associated with the documents on the first document or on a routing slip and route the documents to Code and Edit/Batching for processing.

If the documents require batching as "ISRP" , include that information on the routing slip.

The Post-Doc Prep process MUST be completed within 24 hours of output.

"FI/DLN Cross Reference Report" ,

Some documents from SCRIPS do not have a sprayed DLN but instead have a six-digit FI number and either the first 11 digits of the Block DLN (first 10 FI documents) or the first eight digits of the Block DLN (all remaining FI documents in the block). Use the DLN cross-reference report to locate the electronically-assigned DLN and write it on Page 1 of the Form 941 (writing the DLN on 941 Page 2 or 941 Page 3 (form revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023)) Schedule B, 941 Schedule R, 941 Schedule R Continuation Sheet and Form 8974 is optional if the pages are stapled together with the 941 Page 1). See Exhibit 3.41.276-15, 941 FL/DLN Cross Reference Report.

Place the return (941 Page 1, 941 Page 2, 941 Page 3 (form revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023)) Schedule B, 941 Schedule R, 941 Schedule R Continuation Sheet and Form 8974) in ascending sequence number order within the block.

Notate the Form 1332 for any document (sequence number) that is moved in the batch (e.g., FI999999).

If sequence 32 has been renumbered to sequence 99, in the box for sequence 32 notate "moved to 99."

If a document is missing, research "Document Review" on the SCRIPS system to determine if the document is missing from the block or if it required deletion. If the document has not been deleted, review entire block/batch for the missing document. ONLY as a last resort, if unable to find the document, print a copy of the return from SCRIPS and place it in the block.

Circle the Document count on Form 1332.

For "Perfect" blocks, place the BBTS generated Form 1332 in the gusset folder with the correct Form 941 documents.

For "Imperfect" blocks, remove the SCRIPS breaker sheet and replace with the BBTS generated Form 1332. Route the SCRIPS breaker sheets back to SCRIPS Pre-Doc Prep area.

Ensure the attachments in colored folders belong with the documents in the gusset folder.

Occasionally, as a result of a block of returns having a high unrecognized 941 Page 1 problem, a second block DLN is assigned. The new DLN is located on the "FI/DLN Cross Reference Report" . When this occurs:

Pull the return (941 Page 1, 941 Page 2, 941 Page 3 (form revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023)) Schedule B, 941 Schedule R, 941 Schedule R Continuation Sheet, and Form 8974),

If block is "Imperfect" , pull associated attachments and place inside a blue folder,

Perfect the DLN on the return,

Print Form 1332,

Prepare a gusset folder write/stamp the DLN on it,

Place the return (941 Page 1, 941 Page 2, 941 Page 3 (form revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023)) Schedule B, 941 Schedule R, 941 Schedule R Continuation Sheet, and Form 8974) and blue folder (attachments) inside the gusset folder,

Place the gusset folder in the proper DLN sequence order in the batch.

The "941 Pull Document Report" lists all documents that were either deleted by the Scanner, the Scanner Operator, or the Clerk. See Exhibit 3.41.276-14, 941 Pull Document Report.

The Pull Document report needs printed after every output by the person locally designated to do so. Review each item on the report. Only pull returns when all pages have been deleted. NEVER PULL THE RETURN UNLESS ALL PAGES OF THE FORM 941 ARE LISTED ON THE PULL DOCUMENT REPORT. (i.e., 941 PAGE 1 (XX01) AND 941 PAGE 2 (XX02) (AND 941 PAGE 3 (XX09) form revision 2020 (Rev. April 2020) through 2023 (Rev. March 2023)). If only Schedule B Page 4 (XX03), and/or 941 Schedule R Page 5 (XX04), and/or 941 Schedule R Continuation Sheet Page 6 (XX05) are listed on the report, DO NOT pull the return. If the complete return is not being pulled, leave other deleted pages in the batch where located.

If unsure of action to take (for example: 941 Page 2 and 941 Page 3 listed but 941 Page 1 is not listed or 941 Page 1 and 941 Page 3 is listed but 941 Page 2 is not listed or 941 Page 2 is listed but 941 Page 1 is not listed), research "Document Review" on the SCRIPS system to determine if the document has been deleted.

The report references each item needing pulled, listing the batch number, block number, DLN or FI reference number, and the reason for the deletion (Systemic, OE, DV, etc.).

IF

THEN

The DLN is present

locate the document (941 Page 1, 941 Page 2, 941 Page 3 (form revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023)), Schedule B, 941 Schedule R, 941 Schedule R Continuation Sheet, Form 8974 and attachments) within the block. Pages may not necessarily be in sequential order.

Notate "Deleted" on the corresponding serial number line on the Form 1332.

Line thru the DLN on all pages of the document. If two DLNs are present, place a band-aid over both DLNs on 941 Page 1, 941 Page 2, 941 Page 3 (form revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023)), Schedule B, 941 Schedule R, 941 Schedule R Continuation Sheet and Form 8974.

Keep pulled documents in program order and route to Batching/Code and Edit for perfection and processing.

An FI number is present

locate the document to pull within the block.

If the pulled document is a 941 Page 1, search for 941 Page 2, 941 Page 3 (form revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023)), Schedule B, 941 Schedule R, 941 Schedule R Continuation Sheet, Form 8974 and any attachments associated with 941 Page 1. Pull these even if not listed on the Pull Doc Report. Line through FI Number/DLN and associate with 941 Page 1. Maintain program integrity and route to Batching/Code and Edit for perfection and processing.

If the pulled document is a 941 Page 2 and/or 941 Page 3 (form revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023)) and/or Schedule B, 941 Schedule R and/or 941 Schedule R Continuation Sheet try to associate with a valid 941 Page 1 in the block (even if 941 Page 1 is not listed on the Pull Doc Report). It is the centers option if the 941 Page 1 DLN is written on the 941 Page 2 and/or 941 Page 3 (form revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023)) and/or Schedule B, 941 Schedule R and/or 941 Schedule R Continuation Sheet. If unable to locate a valid 941 Page 1, line through FI number and route to Batching/Code and Edit for perfection and processing.

Neither a DLN or FI number is present

research the document in "Document Review" on the SCRIPS system. to determine if the document has been deleted or needs the electronically-assigned DLN to be written in the top right corner.

If the document has been deleted, pull it from the block, and route to Batching/Code and Edit for perfection and processing.

If the document has not been deleted write the electronically-assigned DLN on the 941 Page 1 and place in sequence order. It is the centers option if the 941 Page 1 DLN is written on the 941 Page 2 and/or 941 Page 3 (form revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023)) and/or Schedule B and/or 941 Schedule R/941 Schedule R Continuation Sheet.

Keep pulled documents in program order and route to Batching/Code and Edit for perfection and processing.

Occasionally the reason a document is deleted is because the Form ID code, located in the upper right margin, is incorrect (for example: 941 Page 2 has a Form ID of 950106, 960106, etc. or Form ID of 950120 or 950220 is present on the two-page revisions of the form (Part 5, Signature area of the form on 941 Page 2). Form revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023) documents must have all three pages (Part 5, Signature area of the form on 941 Page 3) to be a valid submission (i.e., 950120, 950220 and 950920)). When the Form ID printed on the form is incorrect black out the Form ID code prior to sending for processing.

Caution

Do not use felt tip markers to black out information.

Use a black ink pen or pencil.

After you process the work using the FI DLN Cross-reference Report and 941 Pull Document Report, complete the following:

For "Perfect" blocks, place the BBTS generated Form 1332 in the gusset folder with the correct Form 941.

For "Imperfect" blocks, remove the SCRIPS breaker sheet and replace it with the BBTS generated Form 1332. Route the SCRIPS breaker sheets to the Pre-Doc Prep function.

Circle the document/return count on Form 1332 (the next number after the last sequence number assigned). The only exception is if the last sequence number is 99.

Ensure the attachments in colored folders for "Imperfect" and the envelopes in the colored folders for the "Perfect" blocks belong with the documents/returns in the gusset folder.

Write or stamp the DLN on the gusset folder.

Make sure the documents/returns within the gusset folder are in sequential DLN order. Post-Doc Prep must ensure the DLN is legible on Page 1 of all the documents/returns. If necessary, correct or rewrite the DLN to make it readable.

If necessary, write the DLN in the right margin of the return.

Perfecting/writing the DLN on 941 Page 2, 941 Page 3 (form revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023)), Schedule B, 941 Schedule R, 941 Schedule R Continuation Sheet and/or Form 8974 is optional if the pages are stapled together or attached to the 941 Page 1.

Ensure the blocks within the batch are in DLN order in the stat box or on the batch cart.

Route the completed batches to the Error Resolution System (ERS) Control Unit.

The table below explains the screen prompts, description and instructions for the Entity part of the return and other miscellaneous Code and Edit fields.

OE/DV Screen Prompt

Description

Instructions

Name Control

Name Control

Enter the Name Control. Refer to IRM 3.41.276.12.2, Name Control/Check Digit for complete instructions.

Check Digits

Check Digits

Press the key.

Check Digit will only display if the Name Control field is blank.

Rec Date

Received Date

Enter the Received Date as stamped or edited on the face of the return. Enter the six-digit Received Date in MMDDYY format. Ignore the Century "20" . If the Received Date is incomplete or illegible, enter 090999. See IRM 3.41.276.12.5, Entering Code and Edit Fields, for further instructions.

If the Received Date is handwritten, it DOES NOT have to have the word "Received."

Comp Cond

Computer Condition Codes (CCC)

Enter the edited, stamped, or underlined code(s) from the space to the right of the phrase "You MUST fill out all three pages of the form and SIGN IT" .

If CCC is invalid, delete the invalid code and continue processing valid codes.

Valid codes include B, C, D, F, J, M, O, P, R, T, W, X, 3, 4, 7 and blank.

ERS Action

ERS Action Codes

Enter the edited digits from the bottom left corner of Page 1 of the return.

Valid codes include 211 through 499.

AC 211 takes precedence over all other Action Codes.

ERS Action Code "480" generates for returns with future tax periods after the tax period has been entered. If you back up to the ERS Action Code or other prior fields after the tax period has been entered and ERS Action Code "480" is now present, do not clear the field. Leave the "480" and process as normal.

Sch Ind

Schedule Indicator Code

Enter the edited digit from the right margin next to the black title bar for Part 1.

Valid numbers include "2" or "3" .

Tax Period

Tax Period

The Tax Period is a MUST ENTER FIELD and requires two consecutive matching entries. Enter the Tax Period as:

Edited above the "Report for this Quarter" box.

Checked by the taxpayer in the "Report for this Quarter…" box. Use the last two digits of the preprinted Tax Year located in the upper left corner of the form (YY) with the checked box as follows:

For Reporting Quarter January through March, enter as YY03.

For Reporting Quarter April through June, enter as YY06.

For Reporting Quarter July through September, enter as YY09.

For Reporting Quarter October through December, enter as YY12.

If multiple boxes in the "Report for this Quarter…" box are checked and the Tax Period is not edited above the "Report for this Quarter" box, enter the earliest quarter checked.

If the Tax Period is missing or incomplete, process as current quarter.

The Tax Period cannot be 200412 or prior. Press--<Delete/Del>; select Unprocessable 941.

ERS Action Code "480" generates for returns with Future Tax Periods after the Tax Period has been entered. If you back up to the ERS Action Code or other prior fields after the Tax Period has been entered and ERS Action Code "480" is present, DO NOT clear the field. Leave the ERS Action Code as "480" and continue processing as normal.

EIN

Employer Identification Number

Enter the EIN from the "Employer Identification Number (EIN)" boxes. The EIN must be nine numerics or blank. Refer to IRM 3.41.276.12.6, Employer Identification Number (EIN), for complete instructions.

In Care of Name Line

In Care of Name Line

Enter %, space, and then the name immediately following the % or C/O indicator on the document. If the information is illegible, enter %-. Refer to IRM 3.41.276.12.3, In Care of Name, for complete instructions.

Address

Street Address

Enter the street address information as shown or edited from the address box in the entity area, if present. Refer to IRM 3.41.276.12.7, Address Elements, for complete instructions.

City

City

Enter the city from the city box in the entity area or the Major City Code (MCC) as appropriate. Refer to IRM 3.41.276.12.7, Address Elements for complete instructions.

State

State

Enter the standard state abbreviation from the state box in the entity area. If the Major City Code (MCC) was entered, this field is bypassed. Refer to IRM 3.41.276.12.7, Address Elements for complete instructions.

ZIP Code

ZIP Code

Enter the ZIP Code from the ZIP code box in the entity area. If the ZIP code is missing press to generate the generic ZIP code. Refer to IRM 3.41.276.12.7, Address Elements for complete instructions.

Section 3504 Agent

Use these instructions for form revisions 2026 and Later with tax quarters of 202603 and Later only.

AGI Type of Filer – Section 3504 Agent

Enter an X if the Section 3504 Agent box is marked.

CPEO

Use these instructions for form revisions 2026 and Later with tax quarters of 202603 and Later only.

AGI Type of Filer – Certified Professional Employer Organization (CPEO)

Enter an X if the CPEO box is marked.

Other Third Party

Use these instructions for form revisions 2026 and Later with tax quarters of 202603 and Later only.

AGI Type of Filer – Other Third Party

Enter an X if the Other Third Party box is marked.

The table below explains the screen prompts, description and instructions for the lines entered for Part 1 of the return.

Refer to IRM 3.41.276.12.8, Money Amount Fields for complete instructions.

OE/DV Screen Prompt

Description

Instructions

Nbr Emps [Line 1]

Number of Employees

Enter the number of employees from box 1.

If number is not numeric, input as numeric (two would be 2).

If number is larger than seven numerics, leave blank.

If number is in dollars and cents (123.00), leave blank.

If the number is followed by a comma in the wrong position, leave blank (1, 2, 3 would be left blank but 1,000 would be input as 1000).

If number is illegible refer to IRM 3.41.276.12.9, Poor Quality Image for instructions.

Wages/Tips [Line 2]

Total Wages

Enter the amount from box 2.

Total Tax [Line 3]

Total Income Tax

Enter the amount from box 3.

Exempt [Line 4]

Exempt from Social Security/Medicare

Enter an "X" if the box is checked; otherwise, press .

Taxable SS Wages [Line 5a]

Taxable Social Security Wages

Enter the amount from box 5a, column 1.

Qual. Sick Leave Wages [Line 5a(i)]

Line 5a(i) is valid on form revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023) with tax quarters of 202006 through 202312.

Qualified Sick Leave Wages

Enter the amount from box 5a(i), column 1.

Qual. Family Leave Wages [Line 5a(ii)]

Line 5a(ii) is valid on form revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023) with quarters of 202006 through 202312.

Qualified Family Leave Wages

Enter the amount from box 5a(ii), column 1.

Taxable SS Tips [Line 5b]

Taxable Social Security Tips

Enter the amount from box 5b, column 1.

Taxable Med Wages [Line 5c]

Taxable Medicare Wages and Tips

Enter the amount from box 5c, column 1.

Total SS/Med [Line 5d]

This Line 5d is only valid on form revisions 2005 through 2012 with tax quarters of 200503 through 201212.

Total Taxable Social Security and Medicare Taxes

Enter the amount from box 5d.

Tax. Wages & Tips/Add. Med. Tax Withhold. [Line 5d]

This Line 5d is valid on form revisions 2013 and Later only.

Wages and Tips subject to additional Medicare Tax Withholding

Enter amount from box 5d, column 1.

Sec 3121(q) [Line 5e]

This Line 5e is only valid on form revisions 2011 and 2012 with tax quarters of 201103 through 201212.

Sec 3121(q) Notice and Demand

Enter amount from box 5e.

Total SS/Med [Line 5e]

This Line 5e is only valid on form revisions 2013 and Later.

Total Taxable Social Security and Medicare Taxes

Enter the amount form box 5e.

Sec. 3121(q) [Line 5f]

This Line 5f is only valid on form revisions 2013 and Later.

Sec 3121(q) Notice and Demand

Enter amount from box 5f.

Nbr Qual Emps First Paid [Line 6a]

Line 6a is only valid on form revisions 2010 (Rev. April 2010) and 2010 (Rev. October 2010) with a tax quarter of 201006 through 201012.

Number of qualified employees first paid exempt wages/tips this quarter

Enter the number of qualified employees from box 6a.

If the number is not numeric, input as numeric (two would be 2).

If the number is larger than seven numerics, enter all 9s.

If the number is dollar and cents (123.00), enter the figure to the left of the period.

If the number is followed by a comma, in the wrong position, leave blank (1, 2, 3 would be left blank but 1,000 would be input as 1000).

Nbr Qual Emps Paid Exempt [Line 6b]

Line 6b is only valid on form revisions 2010 (Rev. April 2010) and 2010 (Rev. October 2010) with a tax quarter of 201006 through 201012.

Number of qualified employees paid exempt wages/tips this quarter

Enter the number of qualified employees from box 6b.

If the number is not numeric, input as numeric (two would be 2).

If the number is larger than seven numerics, enter all 9s.

If the number is dollar and cents (123.00) enter the figure to the left of the period.

If the number is followed by a comma, in the wrong position, leave blank (1, 2, 3 would be left blank but 1,000 would be input as 1000).

Exempt Wages/Qual Emps [Line 6c]

Line 6c is only valid on form revisions 2010 (Rev. April 2010) and 2010 (Rev. October 2010) with a tax quarter of 201006 through 201012.

Exempt wages/tips paid to qualified employees this quarter

Enter the amount from box 6c.

Total Percent [Line 6d]

Line 6d is only valid on form revisions 2010 (Rev. April 2010) and 2010 (Rev. October 2010) with a tax quarter of 201006 through 201012.

Line 6c X.062

Enter the amount from box 6d.

Total- [Line 6e/Line 6]

Total- 3+5e+5f [Line 6] is valid on form revisions 2013 and Later

Total- 3+5d+5e [Line 6] is valid on form revisions 2012

Total- 3+5d+5e [Line 6e] is valid on form revision 2011 with a tax quarter of 201103 through 201112

Total- 3+5d-6d [Line 6e] is valid on form revisions 2010 (Rev. April 2010) and 2010 (Rev. Oct 2010) with a tax quarter of 201006 through 201012.

Use Line 6e for form revisions 2010 (Rev. April 2010) through 2011 only.

Total taxes before adjustments

Enter the amount from box 6 (form revisions 2005-2009 and 2012 and Later). Enter the amount from box 6e (form revisions 2010 (Rev. April 2010) - 2011 only).

Frac/Cents [Line 7a/Line 7] (+ or -)

Frac/Cents [Line 7] is valid on form revisions 2011 and Later

Frac/Cents [Line 7a] (+ or -) is valid on form revisions 2005 through 2010 (Rev. Oct 2010)

Adjustment to Fractions

Enter the amount from box 7 (form revision 2011 and Later). Enter the amount from box 7a (form revisions 2005 through 2010 (Rev. Oct 2010)).

Sick Pay [Line 7b/Line 8] (+ or -)

Sick Pay [Line 8] is valid on form revisions 2011 and Later

Sick Pay [Line 7b] (+ or -) is valid on form revisions 2005 through 2010 (Rev. Oct 2010)

Adjustment to Sick Pay

Enter the amount from box 8 (is valid for form revisions 2011 and Later). Enter the amount from box 7b (for form revisions 2005 through 2010 (Rev. Oct 2010)).

Cur Qtr [Line 7c/Line 9] (+ or -)

Cur Qtr [Line 9] is valid on form revisions 2011 and Later

Cur Qtr [Line 7c] (+ or -) is valid on form revisions 2005 through 2010 (Rev. Oct 2010)

Adjustment to Current Quarter’s Tips and Life Insurance

Enter the amount from box 9 (form revisions 2011 and Later). Enter the amount from box 7c (for form revisions 2005 through 2010 (Rev. Oct 2010)).

Cur Year [Line 7d] (+ or -)

Enter the amount from box 7d for form revisions 2005-2008 only

Adjustment to Current Year’s Income Tax Withholding

Enter the amount from box 7d.

Prior Qtr [Line 7e] (+ or -)

Enter the amount from box 7e for form revisions 2005-2008 only

Adjustment to Prior Quarter’s Social Security and Medicare Taxes

Enter the amount from box 7e.

Spec Add Inc [Line 7f]

Enter the amount from box 7f for form revisions 2005-2008 only

Special Additions to Withholding

Enter the amount from box 7f.

Spec Add SS/Med [Line 7g]

Enter the amount from box 7g for form revisions 2005-2008 only

Special Additional to Social Security and Medicare

Enter the amount from box 7g.

Total Adj [Line 7h/Line 7d] (+ or -)

Total Adj [Line 7d] is valid on form revisions 2009 through 2010 (Rev Feb 2010) with a tax quarter of 200903 through 201003

Total Adj [Line 7h] for is valid on form revisions 2005-2008 with a tax quarter of 200503-200812

Total Adjustments

Enter the amount from box 7d (form revisions 2009 through 2010 (Rev Feb 2010) only). Enter the amount from box 7h (form revisions 2005-2008 only).

Total Taxes after Adjustments [Line 8/Line 10] (+ or -)

Total Taxes after Adjustments [Line 10] is valid on form revisions 2011 and Later

Total Taxes after Adjustments [Line 8] is valid on form revisions 2005 through 2010 (Rev. Oct 2010)

Total Taxes after Adjustments

Enter the amount from box 10 (form revisions 2011 and Later). Enter the amount from box 8 (form revisions 2005 through 2010 (Rev. Oct 2010)).

Advanced EITC [Line 9]

Enter the amount from this box 9 for form revisions 2005 through 2010 (Rev. Oct 2010) only.

Advanced EIC

Enter the amount from box 9.

Total Taxes After Adjustments [Line 10]

Enter the amount from this box 10 for form revisions 2005 through 2010 (Rev. Oct 2010) only.

Total Taxes after adjustment for EIC

Enter the amount from box 10.

Total Deposits [Line 11]

Enter the amount from this box 11 for form revisions 2005 through 2016 only.

Total Deposits

Enter the amount from box 11.

Research Tax Credit [Line 11/Line 11a] (+ only)

Research Tax Credit [Line 11] is valid on form revisions 2024 or later and 2017 through 2020 (Rev. Jan 2020) with a tax quarter of 201703 and Later

Research Tax Credit [Line 11a] is valid on form revisions 2020 (Rev. April 2020) and Later with a tax quarter of 201703 and Later

Use these instructions for form revisions 2017 and Later only.

Small Business Payroll Research Tax Credit

Enter the amount from box 11 (form revisions 2024 or later and 2017 through 2020 (Rev. Jan 2020). Enter the amount from box 11a (form revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023) forms only).

Nonref. Credit Sick & Family Lv. Wages (Before Apr 1) [Line 11b]

Nonref. Sick & Family Lv. Before Apr 1 [Line 11b] is valid on form revisions 2021 (Rev. June 2021) through 2023 (Rev. March 2023) with a tax quarter of 202006 through 202312

Nonref. Credit Sick & Family Lv. Wages [Line 11b] is valid on form revisions 2020 (Rev. April 2020) through 2021 (Rev. Mar 2021) with a tax quarter of 202006 through 202312

Nonrefundable portion of credit for qualified sick and family leave wages (for leave taken before April 1, 2021)

Enter the amount from box 11b.

Nonref. Emp. Retention Credit [Line 11c]

Line 11c is valid on form revisions 2020 (Rev. April 2020) through 2021 (Rev. June 2021) with tax quarters of 202006 through 202112.

Nonrefundable portion of employee retention credit

Enter the amount from box 11c.

Nonref. Sick & Family Lv. After Mar 31(to October 1) [Line 11d]

Nonref. Sick & Family Lv. 3-31 to 10-1 [Line 11d] is valid on form revisions 2022 (Rev. Mar 2022) through 2023 (Rev. March 2023) with a tax quarter of 202106 through 202312

Nonref. Sick & Family Lv. After Mar 31 [Line 11d] is valid on form revisions 2021 (Rev. June 2021) with a tax quarter of 202106 through 202312

Nonrefundable portion of credit for qualified sick and family leave wages for leave taken after March 31, 2021 (and before October 1, 2021)

Enter the amount from box 11d.

Nonref. COBRA Premium Assistance [Line 11e]

Line 11e is valid on form revisions 2021 (Rev. June 2021) through 2022 (Rev. Mar 2022) with tax quarters of 202106 through 202203.

Nonrefundable portion of COBRA premium assistance credit

Enter the amount from box 11e.

Num. Indiv. Provided COBRA Assistance [Line 11f]

Line 11f is valid on form revisions 2021 (Rev. June 2021) through 2022 (Rev. Mar 2022) with tax quarters of 202106 through 202203.

Number of Individuals provided COBRA premium assistance

Enter the number of individuals from box 11f.

If the number is not numeric, input as numeric (two would be 2).

If the number is larger than seven numerics, enter all 9s.

If the number is dollar and cents (123.00) enter the figure to the left of the period.

If the number is followed by a comma, in the wrong position, leave blank (1, 2, 3 would be left blank but 1,000 would be input as 1000).

Total Taxes after Adj. & (Nonref.) Credits [Line 12]

Total Taxes after Adj. & Credits [Line 12] is valid on form revisions 2024 or later and 2017 with a tax quarter of 201703 and Later

Total Taxes after Adj. & Nonref. Credits [Line 12] is valid on form revisions 2020 (Rev. April 2020) through 2023 (Rev. March 2023) with a tax quarter of 201703 and Later

Use these instructions for form revisions 2017 and Later only.

Total Taxes after Adjustments and (Nonrefundable) Credits

Enter the amount from box 12.

COBRA [Line 12a]

Line 12a is only valid on form revisions 2009 through 2013 with a tax quarter of 200903 through 201312.

COBRA Premium Assistance Payments

Enter the amount from box 12a.