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PART 983—PROJECT-BASED VOUCHER (PBV) PROGRAM›Subpart A—General

§ 983.12 Project record retention.

24 C.F.R. Part 983 — Project-Based Voucher (PBV) Program · 2026 edition · updated 2026-07-29 · United States

(a) Records retained according to the contract term. For each PBV project, the PHA must maintain the following records throughout the HAP contract term and for three years thereafter:

(1) Records to document the basis for PHA selection of the proposal, if selection is competitive, or project, if selection is noncompetitive, including records of the PHA's site selection determination (see § 983.55) and records to document the completion of the review of the selection process in the case of PHA-owned units and copies of the written notice of proposal selection and response of the appropriate party;

(2) The analysis of impact (see § 983.58(b)), if applicable;

(3) The subsidy layering determination, if applicable;

(4) The environmental review record, if applicable;

(5) The Agreement to enter into HAP contract, if applicable;

(6) Evidence of completion (see § 983.155), if applicable;

(7) The HAP contract and any rider and/or amendments, including amendments to extend the term of the contract;

(8) Records to document the basis for PHA determination and redetermination of rent to owner;

(9) Records to document HUD approval of the independent entity or entities, in the case of PHA-owned units;

(10) Records of the accessibility features of the project and each contract unit; and

(11) Other records as HUD may require.

(b) [Reserved]

[89 FR 38309, May 7, 2024]

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▸ Contents — 24 C.F.R. Part 983 — Project-Based Voucher (PBV) Program
24 C.F.R. Part 983 — Project-Based Voucher (PBV) Program
  1. 24 C.F.R. Part 983 — Project-Based Voucher (PBV) Program
  2. ▸ PART 983—PROJECT-BASED VOUCHER (PBV) PROGRAM
    Overview
    1. ▸ Subpart A—General
      Overview
      1. § 983.1 When the PBV rule (24 CFR part 983) applies.
      2. § 983.2 When the tenant-based voucher rule (24 CFR part 982) a…
      3. § 983.3 PBV definitions.
      4. § 983.4 Cross-reference to other Federal requirements.
      5. § 983.5 Description of the PBV program.
      6. § 983.6 Maximum number of PBV units (percentage limitation).
      7. § 983.7 Uniform Relocation Act.
      8. § 983.8 Equal opportunity requirements.
      9. § 983.9 Special housing types.
      10. § 983.10 PBV provisions in the Administrative Plan.
      11. § 983.11 Prohibition of excess public assistance.
      12. § 983.12 Project record retention.
    2. Subpart B—Selection of PBV Proposals and Projects
    3. Subpart C—Dwelling Units
    4. Subpart D—Requirements for Rehabilitated and Newly Constructed…
    5. Subpart E—Housing Assistance Payments Contract
    6. Subpart F—Occupancy
    7. Subpart G—Rent to Owner
    8. Subpart H—Payment to Owner

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