West Covina Municipal Code Div. 6 Personnel Officer

Footnotes:

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State Law reference— Authority to provide for personnel officer, Gov. Code, § 45004.

The city manager shall be ex officio personnel officer. With the approval of the council, the city manager may delegate any of the powers and duties conferred upon him as personnel officer under this chapter to any other officer or employee of the city; provided, that, such other officer or employee is qualified by education and experience to perform such duties, or the city manager may recommend that such powers and duties be performed under contract as provided in section 2-264 of this chapter.

(Code 1960, § 2400)

The personnel officer shall:

(a) Attend the meetings of the human resources board and serve as its secretary.

(b) Prepare and recommend to the council as required, revisions and amendments of the city's personnel rules. The city attorney shall approve the legality of such revisions and amendments prior to their submission to the council and the human resources board shall review and may make any comment it deems appropriate regarding such revisions and amendments, for the council's and the personnel officer's consideration. Personnel rules shall be adopted by resolution.

(c) Prepare a position classification and salary plan, including class specifications and revisions of the plan as required. Such revisions shall be subject to such review by the human resources board as it deems appropriate. The plan and any revisions thereof shall become effective upon approval by the council. The allocation or reallocation of any position to any existing class shall not be considered a revision of the plan and shall not require council approval.

(d) Be responsible for administration of the following procedures within the framework of this chapter and the classification and salary resolution and the personnel rules:

(1) The formulation of standards and qualifications for each class of position.

(2) The public announcement of vacancies and examinations and the acceptance of applications for employment.

(3) The preparation and conduct of examinations and the establishment and use of employment lists containing names of persons eligible for appointment.

(4) The certification and appointment of persons from employment lists to fill vacancies and the making of temporary and emergency appointments.

(5) The evaluation of employees during probationary period and periodically thereafter.

(6) The transfer, promotion, demotion and reinstatement of employees in the competitive service.

(7) The allocation of positions to classes in the competitive service, on the basis of duties, responsibilities and requirements.

(8) The standardization of hours of work, attendance and leave regulations, working conditions, and the development of employee morale, welfare, training and safety.

(9) The separation from service of employees through layoff, suspension and dismissal.

(10) The maintenance and use of necessary records and forms.

(11) The establishment and maintenance of suitable methods for effective communications between employees and their supervisors; between employees and the city manager; between employees and the human resources board; and between employees and the council, relating to conditions of employment in the city service. The human resources board shall review the above mentioned procedures as it deems necessary and may make any comment it deems appropriate for the council's and the personnel officer's consideration.

(e) Administer the provisions of article V, division 3, of this chapter the classification and salary resolution, and the personnel rules established which are not specifically reserved to the council or the human resources board.

(Code 1960, § 2401; Ord. No. 2098, § 3, 4-15-03)

The personnel officer is authorized to have access to state and local summary criminal history information in order to enable him to fulfill his employment and certification duties and the implementation of the personnel rules and regulations governing the terms and conditions of city employment. The provisions of chapter 1321 of the Statutes of 1974 and of section 432.7 of the Labor Code shall apply to the use of such information.

(Code 1960, § 2401.5; Ord. No. 1324, § 2, 1-10-77)