Tustin Municipal Code Part 1 General

a Established

A Finance Department is hereby established to be responsible for the accounting and financial functions and activities of the City.

b Responsibilities

The Finance Department shall perform the following duties and responsibilities, subject to the policies and direction of the City Manager:

(1) Maintain and operate the general accounting system of the City and its various departments.

(2) Perform all accounting functions and duties in accordance with appropriate municipal accounting procedures.

(3) Keep and maintain appropriate inventory records of city property.

(4) Perform functions relating to the administration of taxes levied and collected by the City.

(5) Perform all assigned municipal functions and duties relating to preparation of, auditing, presenting and disbursement of claims and demands against the City, including payroll.

(6) Supervise purchases of supplies, goods, wares, merchandise, equipment and materials required by the City.

(7) Assist in the preparation of an annual budget and in its administration.

c Finance Director

The Finance Department shall be managed and directed by the Finance Director, subject to the policies and direction of the City Manager.

(1) The statutory accounting and financial duties imposed upon the City Clerk by Government Code Sections 40802 through 40805 shall be performed by the Finance Director.

(2) If so appointed by the City Council, the Finance Director shall assume the title of and perform the duties of City Treasurer.

d Audit and Approval of Demands

Claims and demands shall be audited by the Finance Director or such person as he may designate, shall be certified as to their accuracy and the availability of funds for payment thereof. The register of audited demands shall be submitted to the City Council for confirmation prior to payment, provided, however, that payroll warrants and checks and warrants and checks drawn for payment of demands certified or approved by the Finance Director or designee as conforming to a budget approved by ordinance or resolution of the City Council need not be audited by the City Council prior to payment. Budgeted demands paid by warrants or checks prior to audit by the City Council shall be presented to City Council for ratification and approval at its first meeting after delivery of the warrants or checks.

e Checks and Warrants

(1) No check, order or warrant upon the City Treasury shall be drawn except upon and in accordance with the terms and provisions of an ordinance, resolution or minute order of the City Council, the Oversight Board of the Successor Agency to the Tustin Community Redevelopment Agency (the "Agency"), or the Tustin Public Finance Authority (the "Authority"), and unless there are sufficient unencumbered funds in the fund upon which it is drawn.

(2) All checks, orders and warrants upon the City Treasury for payment of any money drawn in the name of the City, the Agency, or the Authority, on its respective account, shall bear the electronic signature of any two (2) of: the City Manager, City Clerk, Finance Director, City Treasurer, and other person or persons designated by resolution or minute order of the City Council, the Agency, or the Authority. The designated depository shall be entitled to honor and to charge the City, Agency, or Authority, as applicable, for all such checks, drafts or other orders for the payment of money.

(Ord. No. 871, Sec. 1, 5-17-82; Ord. No. 1164, Sec. 1, 4-1-96; Ord. No. 1490, Sec. I, 1-16-18)

EDITOR'S NOTE: Ord. No. 871, Sec. 1, adopted May 17, 1982, amended Section 1611 to read as herein set out. Prior to amendment, Section 1611 pertained to checks and warrants and was derived from Ord. No. 388 and Ord. No. 832, adopted Aug. 18, 1980.

a Surplus.

In the discretion of the City Treasurer, any surplus funds that are not needed for the immediate operation of the City, Agency, or Authority shall be invested to bring the maximum legal and safe return to the City.

b State and Local Compliance.

All investments shall be made in accordance with the provisions of the laws of the State of California and the then currently adopted City Investment Policy, and no other investments except those so authorized shall be utilized.

EDITOR'S NOTE: Ord. No. 1164, Sec. 2, adopted Apr. 1, 1996, repealed Ord. No. 832, adopted Aug. 18, 1980, being section 1612, Investment of funds. Sec. 1 of Ord. No. 1164 enacted new provisions pertaining to the same subject matter.

c Report to Council.

Periodic reports shall be made to the Council as to the nature of the investments and the returns thereon, and at such other times as the Council may ask for such reports. (Ord. No. 1164, Sec. 1, 4-1-96)