Sierra County Municipal Code Ch. 3.04 Eligibility Registers

A. The appointing authority, when necessary, shall establish and maintain registers of applicants who have passed required examinations and/or have otherwise been determined to be eligible for specific classes. Such registers shall contain at least the following information: the names of the eligibles, the examination scores, if applicable, and the geographical areas in which the eligibles are willing to work.

B. Where an adequate employment register is not available for a classification, the appointing authority may certify the names and scores of the eligibles from a related class register.

C. An eligibility register shall be effective from the date on which it is approved by the appointing authority and submitted to the Personnel Director.

D. All eligibility registers shall be valid for 12 months, unless otherwise extended or shortened by the appointing authority, in which case notification shall be sent to those individuals on the register.

E. If there are four or fewer names on any eligibility register, the appointing authority may consider that list to be exhausted.

A. The appointing authority may supplement an eligibility register for a class whenever it is deemed necessary.

B. When a supplemental eligibility register is merged with an existing register, the names shall be placed on the new register according to highest scores.

C. Persons whose names appear on a merged register shall retain eligibility until the date the original register will expire, subject to the provisions set forth in SCC 3.04.040.

A. Any person previously employed in a permanent position by the county who separated in good standing shall have the right to placement on a register for the same class in which previously employed with that previous employee’s most recent examination score; provided, that:

1. The previous employee submits a new application form which is approved pursuant to the current application procedures;

2. The minimum qualifications for the class have not changed requiring additional qualifying training or experience since the employee’s last appointment to that class;

3. The examinations, scoring procedures, and passing points for the examination for that class have not changed since the previous employee was last examined for that class; and

4. It has not been more than 12 months since the previous employee’s separation from employment in the class.

B. Employees voluntarily seeking consideration for appointments, including promotions, transfers, and reappointments to positions in classes other than that of their currently held position, shall submit applications, meet the minimum qualifications, and pass any required examination prior to placement on any register.

C. Current employees voluntarily seeking consideration for a lateral transfer from one department to another while remaining in the same classification may waive examination if approved by the appointing authority.

A. Eligibles may be removed from registers by the appointing authority for any reason set forth in SCC 3.03.020(E) or for any of the following reasons:

1. The eligible has failed to provide notice of any change of name, address, telephone number, or information which would affect qualifications for the class;

2. The eligible has failed to respond within the prescribed time limit when an attempt has been made to contact the individual in writing at the last known address;

3. The eligible has failed to appear for a previously scheduled final selection examination;

4. The eligible has been on the register for over 12 months;

5. The eligible has failed to pass any phase of a final selection examination;

6. Upon notice from the eligible that the individual no longer desires consideration for an appointment;

7. The eligible has failed to respond within a reasonable time to an inquiry to determine if the individual desires continued consideration for an appointment;

8. The candidate has refused an offer of appointment to a given class in a location and meeting other conditions of availability previously indicated;

9. The eligible has been appointed from the register;

10. The eligible has been appointed to a higher paying class, unless the individual has specifically requested to remain on the register for the lower paying class;

11. Upon the failure, without good cause, of an appointed candidate to report for duty on the date agreed to by the candidate and the appointing authority;

12. Whenever an eligible has provided information on an application form or otherwise submits a statement restricting the geographical areas, types of appointment, or other conditions relative to availability for, or willingness to accept, an appointment, such eligible shall not be considered to be available for certification or consideration for vacancies which do not meet the conditions of indicated availability.

B. The Personnel Director shall have the authority to abolish a register or require the reapplication and/or reexamination of eligibles on a register when:

1. The minimum qualifications for the class have changed;

2. The positions having that classification no longer exist in the county service;

3. The examinations, scoring procedures, or passing points have been changed since those eligible were placed on the register; or

4. For other reasons involving the adequacy of the register in meeting current needs.