Santa Maria Municipal Code Art. IV Payment Procedure

All purchases exceeding the minimum dollar limit, as specified by the Purchasing Guidelines, shall be made by requisition, or other prescribed document, signed by the Purchasing Authority and paid by warrant signed by the City Treasurer. Payment will only be made upon the satisfaction of the Director of Finance that:

(a) Sufficient budget has been appropriated for the purchase;

(b) The expenditure is in accordance with budget authority; and

(c) The proposed expenditure is legal.

(Ord. 2007-02, eff. 4/19/07; Ord. 2017-10 § 5, eff. 8/31/17)

The Department of Finance shall prepare a warrant after receiving properly completed accounting documents as prescribed by the Director of Finance and the Purchasing Authority. Such accounting documents include, but are not limited to: purchase authorization, valid accounting numbers, purchase orders when applicable, receiving reports, and vendor invoices.

(Ord. 2007-02, eff. 4/19/07; Ord. 2017-10 § 6, eff. 8/31/17)

The Director of Finance shall determine and assign the dates of warrant preparation, the frequency of which shall be no less than twice each month.

(Ord. 2007-02, eff. 4/19/07; Ord. 2017-10 § 7, eff. 8/31/17)

The City Treasurer's signature shall appear on each warrant, which shall be honored if sufficient monies are available in the City's account.

(Ord. 2007-02, eff. 4/19/07)