Earlier editions: 2026-07
Title 3 — Finance›Chapter 3-4 — PURCHASING SYSTEM
Santa Maria Municipal Code Art. II Open Market Purchase Procedure
Santa Maria Municipal Code · 2026-10 edition · updated 2026-10-04 · Santa Maria
Cite as: Santa Maria Municipal Code Article II · Text as of 2026-10-04
Section 3-4.20. Purchase Authorization.¶
The purchase of supplies, services, equipment, as well as operations and construction projects having an estimated value falling within the "open market" range specified in the Purchasing Guidelines, may be made by the Purchasing Authority without observing the formal contract procedures set out in Article III of this chapter.
(Ord. 2007-02, eff. 4/19/07)
Section 3-4.21. Solicitation of Quotations.¶
The Purchasing Authority shall solicit, either by verbal or written request, quotations from prospective sellers, vendors, suppliers or contractors.
(Ord. 2007-02, eff. 4/19/07)
Section 3-4.22. Retention of Quotations.¶
Written quotations and notes of oral quotations shall be submitted to the Purchasing Authority for safekeeping. The written quotations and notes of oral quotations shall be retained as provided in the City of Santa Maria Document Retention Schedule.
(Ord. 2007-02, eff. 4/19/07)
Section 3-4.23. Required Number of Quotations.¶
Open market purchases shall be based, whenever reasonably possible, on at least three quotations.
(Ord. 2007-02, eff. 4/19/07)
Section 3-4.24. Rejections of Quotations.¶
The Purchasing Authority may reject:
(a) Any quotations which fail to meet the specific purchase requirements in any respect; or
(b) All quotations, for any reason whatsoever, and may invite new quotations.
| Nothing in this section is intended to grant the Purchasing Authority the ability to arbitrarily accept a quotation which substantially deviates from the quotation solicitation, or to reject any quotation for arbitrary reasons. |
|---|
(Ord. 2007-02, eff. 4/19/07)
Section 3-4.25. Award of Purchase Orders.¶
(a) The Purchasing Authority in its discretion may negotiate terms for a purchase order when two or more, lowest reasonable quotations are tied and the public interest will not permit the delay of soliciting new quotations.
(b) The sellers, vendors, suppliers, and contractors who maintain places of business located within the limit of the City shall be given preference if quality, price, service, and all other relevant factors are equal; or
(c) If no quotations that conform to the solicitation are received, the purchasing authority may make the required purchase without further notice.
(Ord. 2007-02, eff. 4/19/07)
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