Chapter 2.12 — CITY COUNCIL MEETINGS

From and after the first day of October, 1994, regular meetings of the City Council shall be held on each of the second and fourth Tuesdays of each calendar month at such hour as may be established by resolution of the City Council, at the City Hall in the City of San Marcos, 1 Civic Center Drive, San Marcos, California. If at any time any regular meeting falls on a holiday observed by the City, such regular meeting shall be held on the next business day; however, the City Council may hold a regular or special meeting on a holiday should the necessity arise.

(Ord. 94-970, 09-27-94)

The City Council, at any regular meeting may cancel the holding of the next regular meeting of said Council, and notice of the cancellation shall be posted conspicuously by the City Clerk on or near the door of the Council chambers within 24 hours after the meeting ordering the cancellation.

A special meeting of the City Council may be called at any time by the Mayor or by a majority of the members of the City Council, by delivering personally or by mail written notice to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing. The notice must be delivered personally or by mail at least 24 hours before the time of the meeting as specified in the notice. The call and notice shall specify the time and place of the special meeting and the business to be transacted. No other business shall be considered at a special meeting by the City Council. The written notice may be dispensed with as to any member who at, or prior to, the time the meeting convenes files with the City Clerk a written waiver of notice. The waiver may be given by telegram. The written notice may also be dispensed with as to any member who is actually present at the meeting at the time it convenes.

(a)

The City Council agenda is the official order of business at Council meetings. Reports, communications or other matters to be presented at a City Council meeting may be prepared and submitted by City staff through the City Manager, on the request of two Councilmembers, or on the request of the Mayor. Agenda items shall be submitted to the City Clerk in writing before 5:00 p.m. on Monday, the 15th day, preceding the City Council meeting. Thereupon, the City Clerk shall prepare a list setting forth such matters and the nature thereof under their appropriate headings to come before the City Council meeting in the correct order of business as established in this section.

(Ord. No. 2012-1365, 4-24-12)

(b)

Matters deemed by the City Council to be an emergency are excepted from the provision of subsection (a).

Promptly at 6:30 p.m. on the night of each regular meeting, the members of the City Council, the City Clerk, the City Attorney or other officers, shall assemble at their regular stations in the Council chamber, whereupon the business of the meeting shall be taken up in the order as the City Council may from time to time prescribe by resolution.

Any matter, the consideration of which has not been completed at any meeting of the City Council and which has not been continued to a specific date, shall be listed for consideration at the next regular meeting of the City Council under the heading of "unfinished business."

Members of the public shall have the opportunity to personally or through their representatives address the City Council on any item included in the agenda or on any item of interest to the public that is within the jurisdiction of the City Council pursuant to Government Code Section 54954.3. Persons speaking on behalf of groups or associations shall submit the documentation as may be specified by City Council Policy, which Policy may be amended from time to time. Any person wishing to speak before the Council must complete an oral communications speaker slip and submit it to the City Clerk. The City reserves the right to adopt reasonable policies in relation to

the oral communications portion of the City Council meeting so as not to disrupt the flow of the meeting including, but not limited to, limiting the total amount of time allocated for oral communications and for each individual speaker to address the Council.

(Ord. No. 2012-1365, 4-24-12)

The provisions of Article 2 (Enactment) of Chapter 2 (Ordinances), Part 2 (Legislative Body), Division 3 (Officers), Title 4 (Government of Cities), of the California Government Code shall not apply within the chartered City of San Marcos except as follows: Sections 36933 (relating to the publication of ordinances), 36936.1 (relating to the fixing of tax rates), and 36937 (relating to the effective date of ordinances) shall continue to apply within the City as currently enacted and as they may be amended from time to time.

(Ord. No. 2009-1323, 11-10-09)

Ordinances may be introduced by reading the title only unless the reading of the text of the ordinance is requested by a Councilmember. Ordinances receiving a majority vote of the City Council at introduction shall be placed on the consent calendar for consideration at any subsequent regular or special meeting of the City Council. Ordinances placed on the consent calendar may be adopted by reading the title only unless the reading of the text of the ordinance is requested by a Councilmember.

(Ord. No. 2009-1323, 11-10-09)

Resolutions may be introduced by reading the title only unless the reading of the text of the resolution is requested by a Councilmember.

(Ord. No. 2009-1323, 11-10-09)

While discussing any question under consideration by the City Council, it shall be the duty of the members thereof to remain seated and address their remarks to the presiding officer and their fellow members. Any remarks or orders to the audience shall be addressed by the presiding officer or, with his permission, by members of the City Council.

Following each City Council meeting, the City Clerk shall distribute a copy of the minutes thereof to each Member of the City Council for consideration at the following regular meeting. Unless the reading of the minutes by the City Clerk at the following meeting is requested by a Councilmember, minutes may be approved without reading. Minutes may be taken up under the consent calendar.

(Ord. No. 2009-1323, 11-10-09)

In all matters and things not otherwise provided for in this division, the proceedings of the City Council shall use as a guideline "Robert's Rules of Order, Newly Revised." However, no ordinance, resolution, proceedings or other action of the City Council shall be invalidated, or the legality thereof otherwise affected, by the failure or omission to observe or follow such rules.

(Ord. No. 2012-1365, 4-24-12)

Resolutions, orders for the payment of money, and all ordinances shall require a recorded majority vote of a quorum of the City Council for passage.

(Ord. No. 2009-1323, 11-10-09)