San Leandro Municipal Code Ch. 3 Reimbursement for Expenses

Pursuant to Charter §255, the City Council finds and declares that the sum of $100 per full day and $50 per one-half day is hereby fixed and determined as reasonable expenses to be allowed each member of the City Council when traveling on official duty for all out-of-pocket expenses other than transportation and hotel expenses. For purposes of this section, a full day is defined as including that period in which a member of the City Council will be away from home for all meals. A one-half day is defined as including that period in which a member of the City Council will be away from home for breakfast and lunch, lunch and dinner or dinner only. Upon presentation of receipts for out-of-pocket transportation and hotel expenses incurred, each member of the City Council shall be reimbursed for said expense. Reimbursable transportation expenses shall be limited to airfare, including conveyance to and from the airport, other reasonable conveyance costs pertaining to the official duty. Reimbursable hotel expense shall be limited to lodging, telephone charges for official business and applicable taxes.

Members of the City Council may be reimbursed for all actual and reasonable expenses incurred when traveling on official business as ex officio members of another public agency or body to which the City is a member. Such reimbursement shall be only to the extent of actual and reasonable expenses and not otherwise reimbursed by such public body and shall be in lieu of the sum fixed by §1.3.110 hereof.

Councilmembers and the Mayor may be reimbursed for expenses related to internet, mobile phone or other technology sources used for City business. The City will not provide technology equipment; Councilmembers may purchase equipment and submit receipts or provide monthly personal invoices for costs associated with phone and internet service plans for reimbursement.

Councilmembers and the Mayor are provided a technology allowance of up to $4,000.00 for the first six months of their inaugural term, and up to $3,000.00 per fiscal year for the remainder of their term; at no time shall reimbursements for the fiscal year exceed the above set amounts.

(Resolution No. 2005-156, 11/21/2005 [§§1.3.100-1.3.105]; Resolution No. 2004-060, 04/12/2004 [§§1.3.100-1.3.120]; Resolution No. 2001-192, 11/05/2001 [§§1.3.100-1.3.120]; Resolution No. 91-67, 05/06/1991 [§§1.3.100-1.3.115]; Resolution No. 83-95, 05/16/1983 [§§1.3.100-1.3.115]; Resolution No. 80-45, 03/24/1980 [§§1.3.100-1.3.105]; Res. No. 2024-061, 6/17/2024 [§1.3.120])