San Juan Capistrano Municipal Code Art. 4 Miscellaneous Procedures

All departments shall submit to the Purchasing Officer, at least annually, a report describing all goods, supplies, equipment, materials, fixtures and other personal property of the City which is determined to be no longer required by the department because of decreased use, poor condition, damage not worth the cost of repair, or which has become obsolete.

(a) The Purchasing Officer, with the approval of the City Manager, is authorized from time to time to sell or exchange any and all goods, supplies, equipment, materials, fixtures, and other personal property of the City having a salvage value and which is obsolete or unserviceable, or is deemed to be surplus for which replacements are to be purchased. The Purchasing Officer may sell the same for the best price obtainable in the open market, or, when it is deemed advisable, to the highest bidder at a public sale, or the Purchasing Officer may exchange the same for other property or for credit on other property.

(b) If the Purchasing Officer determines that any such obsolete, unserviceable, or surplus property has no salvage value, it may be disposed of in any acceptable manner.

(c) All sales shall be “as is” and “where is” with no warranty, guarantee or representation of any kind, express or implied, as to the condition, utility or usability of the property. All sales shall be paid to the City in cash, certified check, money order, or in a manner agreeable to the Purchasing Officer.

(d) The Purchasing Officer shall be authorized, with the approval of the City Manager, to sign bills of sale and any other documents evidencing the transfer of title to such property by and on behalf of the City.

(e) Prior to disposing of any obsolete, unserviceable or surplus property having an estimated market value in excess of $1,000, the Purchasing Officer shall inform the City Council of the nature of the property proposed for disposition and the proposed sales price. Such disposition shall be subject to the City Council’s prior approval.

(f) The Purchasing Officer may prescribe additional policies and procedures for the identification and disposition of surplus property as the Purchasing Officer deems necessary.

(Ord. No. 999, § 1, 2012; Ord. No. 1070, § 2, 2019)

A 5% or greater price preference may be given to recycled products or reusable products offered as alternatives to disposable products, and products designed to be recycled where they are offered as alternatives to nonrecyclable products. The preference percentage shall be based on the lowest bid or price quoted by the supplier or suppliers offering nonrecycled products. Purchase of products which cannot be recycled or reused is strongly discouraged.

(Ord. No. 999, § 1, 2012; Ord. No. 1070, § 2, 2019)