San Diego County Municipal Code § 398 Recognition of Department

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*Note -- Article XXIIa added by Ord. No. 2468 (N.S.), adopted 12-4-62, and renumbered Article XXIIb by Ord. No. 2762 (N.S.), adopted 12-1-64; title amended by Ord. No. 3524 (N.S.), adopted 5-26-70, effective 7-1-70.

Cross reference(s) -- Definitions, § 20 et seq.; general rules, § 50 et seq.; chief administrative officer, § 120 et seq.; powers and duties of officers, boards, and commissions, § 51; appointment and removal, § 52.

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There is in the County a Department of General Services hereinafter in this Article referred to as the Department. The Department shall be under the supervision of the Chief Administrative Officer.

(Amended by Ord. No. 3524 (N.S.), adopted 5-26-70, effective 7-1-70; amended by Ord. No. 5355 (N.S.), effective 2-22-79, operative 3-23-79)

Cross reference(s) -- Chief administrative officer, § 120 et seq.

There is in the County and in the Department the position of Director of General Services, hereinafter in this Article referred to as the Director. Such position shall be in the Unclassified Service of the County and shall be filled by appointment by the Chief Administrative Officer in accordance with the Charter, the Rules of the Civil Service Commission and County ordinances.

(Amended by Ord. No. 3523 (N.S.), adopted 5-26-70; amended by Ord. No. 3524 (N.S.), adopted 5-26-70, effective 7-1-70; amended by Ord. No. 4514 (N.S.), effective 6-26-75, operative 7-1-75; amended by Ord. No. 5355 (N.S.), effective 2-22-79, operative 3-23-79; amended by Ord. No. 7308 (N.S.), effective 7-2-87)

The Director shall act under the supervision of the Chief Administrative Officer. The Director shall exercise general supervision over all functions of the Department and shall enforce such rules and regulations as are prescribed and approved by the Board.

(Amended by Ord. No. 3348 (N.S.), adopted 5-12-69; amended by Ord. No. 5355 (N.S.), effective 2-22-79, operative 3-23-79; amended by Ord. No. 7308 (N.S.), effective 7-2-87)

The Director shall appoint and employ such personnel as may be necessary to properly conduct the business of the Department. All appointments and employments made by the Director shall be in accordance with the provisions of the County Charter, the Rules of the Civil Service Commission and County ordinances.

(Amended by Ord. No. 10876 (N.S.), effective 1-4-24)

The Director shall prepare and file the required annual itemized estimates of expenditures and revenues for the Department in accordance with State Law and this Code. The Director shall supervise the expenditures of all funds allocated to Internal Service Funds within the Department.

(Amended by Ord. No. 3524 (N.S.), adopted 5-26-70, effective 7-1-70; amended by Ord. No. 8029 (N.S.), effective 2-20-92; amended by Ord. No. 9059 (N.S.), effective 7-29-99)

Cross reference(s) -- Budget procedures, etc., § 110 et seq.

The Department shall perform such functions as may be assigned to it, including the following:

(a) Provide facilities management, including development, implementation, cost management and programming responsibilities of the County's annual Capital Improvements Plan.

(b) With regard to County Facilities:

(1) Provide project management, plans and specifications for the construction, alterations or repair of County buildings, structures, improvements, and equipment.

(2) Inspect and supervise the construction, alteration and repair work on all County facilities whether such work is performed by County forces and equipment or under contract. In the case of contracted construction or repair work, the Director shall require the work to be done in accordance with the plans and specifications filed with the Board, when required by State Statutes, and from time to time as the Board may direct, report to the Board regarding the progress and cost of all such work.

(3) Develop standards for the construction of County facilities.

(4) Adhere to County-adopted standards for the utilization of space within County facilities.

(5) Maintain a record of the drawings and plans for all construction, alterations and repair of County facilities.

(c) Exercise responsibility for the lease of real property for County use, the management and monitoring of such leases and the termination, extension or renewal of lease agreements.

(d) The real property lease functions of the Department shall apply to all real property owned by or leased by or to the County, except such property acquired by the County for public road, highway or bridge construction, flood control, solid waste disposal, open space, airport and park purposes, and land leased by the County for exclusive use of the Department of Public Works for rock quarries, sand and gravel pits or borrow pits.

(e) Operate and maintain County facilities including the structural, mechanical, electrical, plumbing and lighting systems, and the adjoining grounds and parking lots.

(f) Provide janitorial, landscaping, and trash removal services required for County facilities and property.

(g) Provide security protection services for County facilities and property.

(h) The Director shall exercise responsibility for procurement, inventory, regulatory compliance, preventive maintenance, repair, fueling and disposal of all County-owned vehicles and mobile equipment regardless of funding source. For the purpose of this document, vehicles and mobile equipment are defined as motorized and self-propelled on- and off-road vehicles, maintenance equipment and related towed equipment, such as trailers and trailer-mounted power units, hereinafter referred to as "vehicles." All County-owned vehicles except Department of Public Works vehicles and those purchased out of special district or limited purpose funds shall be assigned to the Director and will be allocated to meet department requirements.

(i) Provide program management to promote and execute energy efficient County facilities and property while addressing renewable energy and demand reduction.

(j) [Reserved]

(k) Control and manage the inter-office and related mail services for County departments.

(l) Budget for, manage and monitor the County's utilities, with the exception of voice, data, and video communications, consumption and related costs.

(m) Exercise responsibility for the appraisal, acquisition, leasing and disposal of all real property owned by the County including easements, right-of-way, permits and concessions; except as otherwise provided in this Code. Where a lessee of County property, in accordance with provisions of the lease, desires to sublease all or a portion of the leased premises for purposes permitted by the lease terms, and where the sublease is subordinate to the master lease in all respects, and where there is no anticipated diminution in rent to the County or service to the public, the Director is hereby authorized on behalf of the County as lessor to consent to such subleases.

(n) Operate a relocation assistance program, pursuant to rules and regulations established by the Board of Supervisors, to assist persons, businesses or farm operations required to relocate because of the acquisition of real property by the County.

(o) Establish and maintain a Real Property inventory of all land and improvements owned by the County, except public streets and highways.

(p) Accept deposits for the processing of applications for vacations, easements, irrevocable offers of dedication, preparation of documents for Board approval processing and Board Policy J-33 processing. The amount of said deposits shall be prescribed by the Board of Supervisors. Completion of the requested actions may be subject to final approval by the Board of Supervisors or the County department having jurisdiction.

(Added by Ord. No. 2512 (N.S.), adopted 3-5-63; subsection (e) amended by Ord. No. 2588 (N.S.), adopted 8-26-63; amended by Ord. No. 3271 (N.S.), adopted 11-25-68; amended by Ord. No. 3524 (N.S.), adopted 5-26-70, effective 7-1-70; amended by Ord. No. 4514 (N.S.), effective 6-26-75, operative 7-1-75; amended by Ord. No. 4883 (N.S.), effective 5-5-77; amended by Ord. No. 5156 (N.S.), effective 6-8-78; amended by Ord. No. 5355 (N.S.), effective 2-22-79, operative 3-23-79; amended by Ord. No. 5404 (N.S.), effective 3-22-79, operative 3-23-79; amended by Ord. No. 5727 (N.S.), effective 5-8-80; amended by Ord. No. 7308 (N.S.), effective 7-2-87; amended by Ord. No. 7483 (N.S.), effective 6-23-88, operative 7-1-88; amended by Ord. No. 8029 (N.S.), effective 2-20-92; amended by Ord. No. 9059 (N.S.), effective 7-29-99; amended by Ord. No. 9601 (N.S.), effective 10-30-03; amended by Ord. No. 10024 (N.S.), effective 2-11-10; amended by Ord. No. 10157 (N.S.), effective 9-10-11; amended by Ord. No. 10876 (N.S.), effective 1-4-24)

Cross reference(s) -- Powers and duties of officers, boards, and commissions, § 51; acquisition, etc., of real property, § 73 et seq.

(Added by Ord. No. 2512 (N.S.), adopted 3-5-63; Subdivisions (e), (f), and (g) repealed by Ord. No. 3271 (N.S.), adopted 11-25-68; amended by Ord. No. 3524 (N.S.), adopted 5-26-70, effective 7-1-70; repealed by Ord. No. 4883 (N.S.), effective 5-5-77)

(Added by Ord. No. 2512 (N.S.), adopted 3-5-63; repealed by Ord. No. 4883 (N.S.), effective 5-5-77)

(Added by Ord. No. 2512 (N.S.), adopted 3-5-63; repealed by Ord. No. 4883 (N.S.), effective 5-5-77)

(Added by Ord. No. 2512 (N.S.), adopted 3-5-63; amended by Ord. No. 3524 (N.S.), adopted 5-26-70, effective 7-1-70; amended by Ord. No. 4514 (N.S.), effective 6-26-75, operative 7-1-75; repealed by Ord. No. 4883 (N.S.), effective 5-5-77)

(Added by Ord. No. 2512 (N.S.), adopted 3-5-63; amended by Ord. No. 3524 (N.S.), adopted 5-26-70, effective 7-1-70; amended by Ord. No. 4514 (N.S.), effective 6-26-75, operative 7-1-75; repealed by Ord. No. 4883 (N.S.), effective 5-5-77)

(Added by Ord. No. 2512 (N.S.), adopted 3-3-65; repealed by Ord. No. 4883 (N.S.), effective 5-5-77)

(Added by Ord. No. 2512 (N.S.), adopted 3-5-63; amended by Ord. No. 3524 (N.S.), adopted 5-26-70, effective 7-1-70; repealed by Ord. No. 4883 (N.S.), effective 5-5-77)

(Added by Ord. No. 4526 (N.S.), effective 7-17-75; amended by Ord. No. 8029 (N.S.), effective 2-20-92; amended by Ord. No. 8298 (N.S.), effective 9-23-93; amended by Ord. No. 9059 (N.S.), effective 7-29-99; amended by Ord. No. 9580 (N.S.), effective 8-28-03; amended by Ord. No. 10169 (N.S.), effective 10-27-11; repealed by Ord. No. 10365 (N.S.), effective 2-5-15)

(Added by Ord. No. 8298 (N.S.), effective 9-23-93; amended by Ord. No. 10169 (N.S.), effective 10-27-11; repealed by Ord. No. 10365 (N.S.), effective 2-5-15)

The Director of the Department of General Services shall administer Internal Service Funds for Facilities Management.

(a) The Internal Service Funds may finance (1) equipment, (2) materials, (3) supplies, (4) services, (5) labor expenses, and (6) all other expenses incurred in establishing and operating the service activities.

(b) The Director may provide for the fixing and collection of charges from the recipients of activities financed by the Internal Service Funds, and such charges may include all expenses in providing the service activity, including operational costs, depreciation and acquisition of new and replacement equipment.

(c) The Internal Service Funds shall be accounted for as prescribed by the Auditor and Controller.

(Added by Ord. No. 8807 (N.S.), effective 7-24-97; amended by Ord. No. 9059 (N.S.), effective 7-29-99; amended by Ord. No. 9481 (N.S.), effective 8-15-02; amended by Ord. No. 9601 (N.S.), effective 10-30-03)