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Chapter 3.24 — PURCHASING SYSTEM

Palos Verdes Estates Municipal Code · 2026-07 edition · updated 2026-09-27 · Palos Verdes Estates

§ 3.24.010. Purposes.

In order to establish efficient procedures for the purchase of supplies and equipment, to secure supplies and equipment for the city at the lowest possible cost commensurate with quality needed, to exercise positive financial control over purchases, to clearly define authority for the purchasing function and to assure the quality of purchases, a purchasing system is adopted. (Ord. 179 § 1, 1959; Ord. 701 § 2 (Exh. 1), 2012)

§ 3.24.020. Purchasing officer.

There is created the position of purchasing officer. The city manager or his or her designee shall act as the purchasing officer as provided in PVEMC § 2.08.050(B)(9). The duties of purchasing officer may be combined with those of any other office or position. The purchasing officer shall purchase or contract for supplies and equipment requisitioned by all city departments in accordance with purchasing procedures prescribed by this chapter, such administrative regulations as the purchasing officer adopts and such other rules and regulations as shall be prescribed by the city council.

(Ord. 179 § 2, 1959; Ord. 701 § 2 (Exh. 1), 2012)

§ 3.24.030. Requisitions.

All departments shall submit requisitions for supplies and equipment to the purchasing officer. (Ord. 179 § 3, 1959; Ord. 701 § 2 (Exh. 1), 2012)

§ 3.24.040. Purchase orders.

Purchases of supplies and equipment shall be made by purchase order only. (Ord. 179 § 4, 1959; Ord. 701 § 2 (Exh. 1), 2012)

§ 3.24.050. Exemptions from centralized purchasing.

The purchasing officer, with approval of the city council, may authorize, in writing, any city department to purchase or contract for specified supplies and equipment independently of the purchasing officer, but the purchasing officer shall require that such purchases or contracts be made in conformity with the procedures established by this chapter, and shall further require periodic reports from the city department so authorized on the purchases and contracts made under such written authorization.

(Ord. 179 § 5, 1959; Ord. 701 § 2 (Exh. 1), 2012)

§ 3.24.060. Contract procedure.

Except as otherwise provided in this chapter, purchases and contracts for supplies and equipment of estimated value greater than twenty-five thousand dollars shall be by written contract with the lowest responsible bidder pursuant to the procedure prescribed herein.

  • A. Notice Inviting Bids.

    1. Notices inviting bids shall include a general description of the articles to be purchased, shall state where bid blanks and specifications may be secured, the

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City of Palos Verdes Estates, CA

REVENUE AND FINANCE

§ 3.24.060

§ 3.24.090

deadline time and place for receiving bids and the time and place for publicly opening bids.

  1. Notices inviting bids shall be posted in at least three public places in the city and shall be mailed to not less than three individuals, firms or corporations dealing in the service, commodities or supplies described in the posted notice.

  • B. Bidder’s Security. When deemed necessary by the purchasing officer, bidder’s security may be prescribed in the public notices inviting bids.

  • C. Deadline Adherence. The purchasing officer shall not accept bids after the closing date and time set forth in the posted notice.

  • D. Bid Opening Procedure. Sealed bids shall be submitted to the purchasing officer and shall be identified as bids on the envelope. Bids shall be opened in public at the time and place stated in the public notices. A tabulation of all bids received shall be open for public inspection during regular business hours for a period of not less than thirty calendar days after the bid opening.

  • E. Rejection of Bids. In its discretion, the city council may reject any and all bids presented, and after such rejection may, at its discretion, readvertise for bids or purchase on the open market.

  • F. Performance Bonds. The city council shall have authority to require a performance bond and labor and materials bond before entering into a contract, in such amount as it shall find reasonable and necessary to protect the best interests of the city. If the city council requires bonds, the form and amount of the bonds shall be described in the notice inviting bids.

  • (Ord. 179 § 6, 1959; Ord. 626 § 1, 2000; Ord. 701 § 2 (Exh. 1), 2012)

§ 3.24.070. Open market procedure.

Purchases of supplies, equipment and services of an estimated value in the amount of twentyfive thousand dollars or less may be made by the purchasing officer in the open market without observing the procedures prescribed by PVEMC § 3.24.060.

  • A. Minimum Number of Bids. Open market purchases shall, whenever possible, be based on at least three bids, and shall be awarded to the lowest responsible bidder.

  • B. Solicitation of Bids. The purchasing officer shall solicit bids in conformance with procedures prescribed by administrative regulations as the purchasing officer adopts and such other rules and regulations as shall be prescribed by the city council.

  • C. Written Bids. Sealed written bids shall be submitted to the purchasing officer, who shall keep a record of all open market orders and bids for a period of one year after the submission of bids or the placing of orders. This record, while so kept, shall be open to public inspection.

  • (Ord. 179 § 7, 1959; Ord. 626 § 2, 2000; Ord. 701 § 2 (Exh. 1), 2012)

§ 3.24.080. Submission of bids to council.

All bids secured under the provisions of PVEMC § 3.24.060 shall be submitted to the city council for final approval, rejection or further action.

(Ord. 179 § 8, 1959; Ord. 701 § 2 (Exh. 1), 2012)

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City of Palos Verdes Estates, CA § 3.24.090

PALOS VERDES ESTATES CODE

§ 3.24.110

§ 3.24.090. Petty cash purchases.

Purchase of supplies and equipment of an estimated value of five hundred dollars or less may be made by the purchasing officer in the open market and without observing the procedures described in PVEMC §§ 3.24.060, 3.24.070 and 3.24.080.

(Ord. 179 § 9, 1959; Ord. 701 § 2 (Exh. 1), 2012)

§ 3.24.100. Waivers.

In its discretion, the city council may at any time, by a majority vote and without amending this chapter, waive purchasing procedures or alter these procedures to fit a specific purchase, when such waiver is not in violation of California state law.

(Ord. 179 § 10, 1959; Ord. 701 § 2 (Exh. 1), 2012)

§ 3.24.110. Inspection and approval of purchases.

  • A. The purchasing officer shall inspect supplies and equipment delivered to determine their conformance with the specifications set forth in the order or contract.

  • B. Each department head shall inspect all purchases delivered to that department and certify by written memorandum addressed to the purchasing officer or by suitable endorsement of the invoice or other document evidencing delivery to the city that the merchandise or services received comply in all details with the specifications and descriptions of the contract or purchasing order issued for such acquisition; the purchasing officer’s endorsement of approval of such certification shall relieve the purchasing officer of the duty of inspection provided by subsection A of this section.

(Ord. 179 § 11, 1959; Ord. 229 § 1, 1965; Ord. 701 § 2 (Exh. 1), 2012)

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City of Palos Verdes Estates, CA

REVENUE AND FINANCE

§ 3.28.010

§ 3.28.030

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▸Contents — Palos Verdes Estates Municipal Code
Palos Verdes Estates Municipal Code
  1. Title 1
  2. Title 2
  3. Chapter 2.12 — POLICE DEPARTMENT
  4. Chapter 2.08 — CITY MANAGER
  5. Chapter 2.10 — FINANCE DIRECTOR
  6. Chapter 2.12 — POLICE DEPARTMENT
  7. Chapter 2.16 — POLICE DEPARTMENT RESERVE CORPS
  8. Chapter 2.24 — COMMISSIONS AND COMMITTEES
  9. Chapter 2.28 — EMERGENCY SERVICES
  10. Chapter 2.32 — UNCLAIMED PROPERTY
  11. Chapter 2.36 — PERSONNEL AND EMPLOYMENT
  12. Chapter 2.38 — POST-EMPLOYMENT LOBBYING
  13. Title 3
  14. Chapter 3.00 — SPECIAL REAL PROPERTY TAX
  15. Chapter 3.04 — ASSESSMENT AND TAX COLLECTION
  16. Chapter 3.08 — SALES AND USE TAX
  17. Chapter 3.24 — PURCHASING SYSTEM
  18. Chapter 3.28 — TRANSPORTATION IMPROVEMENT FUND
  19. Chapter 3.32 — CHARGE FOR SPECIAL POLICE SERVICES
  20. Chapter 3.36 — LAW ENFORCEMENT SERVICES SPECIAL TAX
  21. Title 5
  22. Chapter 5.04 — FORTUNETELLING AND RELATED PRACTICES
  23. Chapter 5.08 — PEDDLERS AND SOLICITORS
  24. Chapter 5.16 — BUSINESS LICENSE TAX
  25. Chapter 5.20 — COMMERCIAL FILM PERMIT
  26. Chapter 5.25 — REAL PROPERTY RECORDS REPORT
  27. Title 6
  28. Chapter 6.04 — ANIMAL CONTROL GENERALLY
  29. Chapter 6.08 — REGULATIONS PERTAINING TO DOGS
  30. Chapter 6.12 — POTENTIALLY DANGEROUS AND VICIOUS DOGS
  31. Chapter 6.16 — VACCINATION
  32. Title 8
  33. Chapter 8.32
  34. Chapter 8.04 — HEALTH CODE
  35. Chapter 8.14
  36. Chapter 8.16 — GARBAGE AND RUBBISH
  37. Chapter 8.18 — SOLID WASTE DISPOSAL
  38. Chapter 8.24 — HANG GLIDERS AND MODEL AIRCRAFT
  39. Chapter 8.32 — OUTDOOR BUSINESS LIGHTING
  40. Chapter 8.36 — SUBSTANDARD PREMISES
  41. Chapter 8.40
  42. Chapter 8.44 — WELLS AND MINES
  43. Chapter 8.52 — MOBILE SOURCE AIR POLLUTION REDUCTION
  44. Chapter 8.56 — SMOKING PROHIBITED
  45. Chapter 8.60 — FIREWORKS
  46. Title 9
  47. Chapter 9.04 — OFFENSES AGAINST PUBLIC DECENCY
  48. Chapter 9.05 — PICKETING
  49. Chapter 9.08 — CURFEW
  50. Chapter 9.12 — WEAPONS
  51. Chapter 9.16 — USE OF BEACHES
  52. Chapter 9.18 — SOCIAL HOST LIABILITY FOR PARTIES AT WHICH UNDE…
  53. Chapter 9.20
  54. Title 10
  55. Chapter 10.02 — PENALTIES
  56. Chapter 10.08 — TRAFFIC ADMINISTRATION
  57. Chapter 10.12
  58. Chapter 10.16 — TRAFFIC-CONTROL DEVICES
  59. Chapter 10.20 — ONE-WAY STREETS AND ALLEYS
  60. Chapter 10.24 — SPECIAL STOPS
  61. Chapter 10.28 — MISCELLANEOUS DRIVING RULES
  62. Chapter 10.32
  63. Chapter 10.36 — STOPPING, STANDING AND PARKING – VENDING
  64. Chapter 10.40
  65. Chapter 10.44 — STOPPING, STANDING AND PARKING – TIMES
  66. Chapter 10.48 — STOPPING FOR LOADING AND UNLOADING ONLY
  67. Chapter 10.52
  68. Chapter 10.60 — CONGESTION MANAGEMENT PROGRAM
  69. Title 12
  70. Chapter 12.04 — ENCROACHMENTS
  71. Chapter 12.12 — EXCAVATIONS
  72. Chapter 12.16 — STREET TREES
  73. Chapter 12.20 — STREET AND SIDEWALK USE RESTRICTIONS
  74. Chapter 12.24 — PARKS
  75. Chapter 12.32
  76. Title 13
  77. Chapter 13.08 — STORM DRAINS AND STORMWATER MANAGEMENT AND POL…
  78. Chapter 13.12 — UNDERGROUND UTILITY DISTRICTS
  79. Chapter 13.14 — SANITARY SEWERS AND INDUSTRIAL WASTE
  80. Title 15
  81. Chapter 15.04
  82. Chapter 15.08 — ADMINISTRATION
  83. Chapter 15.12
  84. Chapter 15.20
  85. Chapter 15.50 — FLOODPLAIN MANAGEMENT
  86. Title 16
  87. Chapter 16.04 — GENERAL PROVISIONS
  88. Chapter 16.16 — DESIGN STANDARDS
  89. Chapter 16.16 — DESIGN STANDARDS
  90. Title 17
  91. Chapter 17.04 — GENERAL PROVISIONS
  92. Chapter 17.10 — ENVIRONMENTAL QUALITY
  93. Chapter 17.20 — CONDITIONAL USE PERMITS
  94. Chapter 17.22 — SITE PLAN PERMITS
  95. Chapter 17.36 — STATUTE OF LIMITATIONS
  96. Chapter 17.40
  97. Chapter 17.44 — REASONABLE ACCOMMODATION
  98. Title 18
  99. Chapter 18.55 — WIRELESS COMMUNICATIONS FACILITIES
  100. Chapter 18.32 — WALLS AND FENCES
  101. Chapter 18.36 — NEIGHBORHOOD COMPATIBILITY
  102. Chapter 18.37
  103. Chapter 18.39
  104. Chapter 18.40 — MIXED-USE OVERLAY (MU-O) ZONE
  105. Chapter 18.42 — HOME OCCUPATION
  106. Chapter 18.45 — ACCESSORY DWELLING UNITS
  107. Chapter 18.50 — WATER EFFICIENT LANDSCAPING
  108. Chapter 18.60 — NONCOMMERCIAL ANTENNAS
  109. Chapter 18.64 — MOBILEHOME PARKS
  110. Chapter 18.72 — SPECIAL DEVELOPMENT STANDARDS
  111. Chapter 18.73 — REGULATION OF MEDICAL MARIJUANA
  112. Title 19
  113. Chapter 19.01 — DEFINITIONS
  114. Chapter 19.02
  115. Title OL

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