Chapter 7.01 — GENERAL PROVISIONS

The purpose of this title is to set forth rules and regulations for the procurement, contracting, or disposal of all supplies, and services required by any office or department of the city government as provided in Section 403 of the City Charter which relates to the city manager's powers and duties to prepare rules and regulations related to purchasing; (Ord. 2108, 1/23/2025 [1] )

This title applies only to purchase orders and contracts solicited or entered into after the effective date of the ordinance codified in this title.

(Ord. 2108, 1/23/2025)

Procurement information shall be a public record to the extent provided in the Public Records Act (Government Code Section 6250 et seq.) and shall be available to the public as provided in the Public Records Act. The city may charge a reasonable fee for copying records. (Ord. 2108, 1/23/2025)

The city has created a centralized procurement and contracting department which shall have authority over the procurement of supplies, services and for construction of public projects for the public purposes of the city. The department is led by the position of director of procurement and contracting. Except as otherwise provided herein, the director, shall serve as the public procurement official for the city, and shall be responsible to:

• (1) Manage the procurement process for all supplies, services, and public projects required by the city and develop policies and procedures related to the procurement and contracting functions;

• (2) Ensure compliance with this title;

• (3) Adopt regulations, consistent with this title, governing the procurement, management, control and disposal of any and all supplies, services, and public projects procured by the city;

• (4) Approve purchase requisition and issuance of purchase orders in the procurement of supplies, services and public projects;

• (5) Sell, trade, or otherwise dispose of surplus supplies belonging to the city;

• (6) Retain records of the solicitation, award, and subsequent contract or purchase order;

• (7) Ensure that the city clerk receives the record copy of all contracts;

1. Editor's Note: This ordinance also superseded former Title 7, Procurement and Contracting, consisting of Ord. 1605, Ord. 1668, Ord. 1756, Ord. 1863, Ord. 1870, Ord. 1896, Ord. 1920, and Ord. 2049.

• (8) Prepare and submit a monthly report to the city manager of all purchase orders and contracts approved by the city manager, or such other delegated authority, pursuant to the signature authority.

• (Ord. 2108, 1/23/2025)

• (1) The director may authorize in writing any using department to purchase specified supplies, services, and to construct public projects independently of the procurement and contracting department, provided that: (a) such purchases shall comply with the procedures established by this title; (b) it is deemed necessary for the effective procurement or disposal of those items; (c) the using department shall be required to make periodic reports to the director on all purchases made and (d) the procurement and contracting department will approve all purchase orders related to any delegated procurement to verify compliance with the procurement policies.

• (2) The director shall have the power to render interpretations of this title and to adopt and enforce written rules and supplemental regulations to clarify the application of this title's provisions and any resolution(s) adopted pursuant to subsection (1), above. Such interpretations, rules and regulations shall be in conformity with the intent and purpose of this title and any such resolution(s). Without limiting the nature of the foregoing, such rules and supplemental regulations may include, without limitation, criteria upon which contracts shall be solicited and awarded. In the event of any conflict between such rules and regulations and the provisions of this title or such resolution(s), this title and any such resolution(s) shall prevail.

• (Ord. 2108, 1/23/2025)

• (1) The city council may, from time to time, adopt one or more resolutions establishing rules and supplemental regulations to clarify the application of this title's provisions. Such rules and regulations shall be in conformity with the intent and purpose of this title. In the event of any conflict between such rules and regulations and the provisions of this title, this title shall prevail.

• (2) Related polices that are included as part of these policies by reference are:

  • (a) Procurement Card (P-Card) Policy.

(b) Environmentally Preferable Purchasing Policy.

(Ord. 2108, 1/23/2025)

CHATER 7.02 DEFINITIONS