Chapter 1.17 — ADMINISTRATIVE CITATIONS

This chapter provides an efficient, administrative mechanism to enforce the Pacific Grove Municipal Code through the imposition of fines, as authorized by Government Code Section 53069.4 and other applicable law.

(Ord. 25-018, 10/1/2025)

For the purposes of this chapter, the following definitions apply:

"Appellant" means a citee who files an appeal.

"Citee" means a responsible person who has been issued an administrative citation under this chapter.

"City Manager" means the City Manager or their designee.

"Enforcement officer" means any City employee or agent of the City designated by the City Manager who has the authority to enforce the Pacific Grove Municipal Code.

"Responsible person" means any person that, by their action or failure to act, causes, maintains, allows, permits, aids, abets, or suffers a violation of this code. For the purposes of this definition, "person" means any natural individual or any organization that the law recognizes as having rights or duties, including, without limitation, a firm, association, partnership, joint venture, trust, estate, receiver, limited liability company, corporation, or any other legal or commercial entity. (Ord. 25-018, 10/1/2025)

• (a) The provisions of this chapter apply to any violation of this code or any violation of a condition of approval of any permit, license, or other approval issued by the City.

• (b) The City Manager has the authority to administer and enforce this chapter. The City Manager may adopt supplemental regulations or policies to implement and interpret this chapter. These regulations or policies must conform with the purpose of this chapter.

• (Ord. 25-018, 10/1/2025)

• (a) Whenever an enforcement officer determines that a violation subject to this chapter has occurred, the enforcement officer may issue an administrative citation to a responsible person in accordance with the requirements of this chapter.

• (b) Each day, or any portion thereof, that a prohibited condition, use, or activity under the code is committed, continued or permitted shall constitute a separate violation for which an administrative fine may be imposed. A single citation may charge multiple violations of the code; however, each violation is subject to a separate and distinct administrative fine.

• (c) The remedies and procedures provided by this chapter are cumulative to each other and to any other available under City, state, or federal law. The use of an administrative citation

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City of Pacific Grove, CA

GENERAL PROVISIONS

§ 1.17.040

§ 1.17.070

in place of or in addition to other remedies is at the discretion of the City. (Ord. 25-018, 10/1/2025)

• (a) Default Fine. Unless the City Council adopts a different fine amount by ordinance or resolution, the default fine amount for each violation is as follows:

  • (1) A fine not exceeding $100 for a first violation;

  • (2) A fine not exceeding $200 for a second violation within one year; and

  • (3) A fine not exceeding $500 for each additional violation within one year.

• (b) Fine Resolution Authorized. By resolution, the City Council may set, and later revise, fine amounts that differ from the default in subsection (a) of this section for any particular violation or group of violations.

• (Ord. 25-018, 10/1/2025)

• (a) Required Contents. Each citation must contain the following information:

  • (1) The name of the responsible person.

  • (2) The date of the violation(s).

  • (3) The address or a clear description of the location where the violation was observed.

  • (4) The code section(s) violated and a concise description of the facts.

  • (5) The amount of the fine for each violation.

  • (6) Instructions for paying the fine, including the payment deadline.

  • (7) An order to correct or cease the violation.

  • (8) A concise summary of the hearing and appeal process, including identification of the right to appeal and the appeal deadline.

  • (9) The name of the enforcement officer issuing the administrative citation.

• (b) Substantial Compliance. The purpose of the citation content requirements is to provide fair notice to the responsible person and to encourage compliance with applicable laws. Substantial compliance with these content requirements is deemed sufficient to effectuate these purposes. Any defect in the form or content of a citation does not constitute a ground for invalidating the citation, provided that the citation substantially complies with the requirements of this section and under the circumstances affords the responsible person adequate notice of the alleged violation and the opportunity to respond.

• (Ord. 25-018, 10/1/2025)

• (a) Authorized Means of Service. Any document or notice required to be served under this

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City of Pacific Grove, CA § 1.17.070

PACIFIC GROVE CODE

§ 1.17.090

chapter must be completed as follows:

• (1) Personal service.

• (2) Mail via first class mail to the last known address of the responsible person.

• (3) If notice via personal service or mail is not possible, for citations involving a real property-related violation, the document or notice may be served via posting in a prominent place on the real property.

• (b) Effectiveness of Service. Service by mail is complete upon deposit with the U.S. Postal Service. Service by posting is complete on the date of posting. Failure of any intended recipient to receive any properly mailed or posted notice does not affect the validity of the notice or any proceeding conducted under this chapter.

• (Ord. 25-018, 10/1/2025)

• (a) Payment. The responsible person must pay the fine to the City within 30 days after the citation is served, or within 30 days after service of a decision of the hearing officer upholding a fine in the event of an appeal. All fines assessed shall be payable to the City of Pacific Grove and submitted to the City or its designee. Payment of the fine waives the citee's right to contest the citation. Payment of a fine does not excuse or authorize any continuing violation, discharge a failure to correct a continuing violation, or bar further enforcement action by the City.

• (b) Remedy the Violation. If the violation is of a continuing nature, pertains to building, plumbing, electrical, or other similar structural or zoning issues, is deemed by the enforcement officer not to create an immediate danger to health and safety, and is fully and timely corrected within the time given to correct or cease the violation, then no fine is imposed.

• (c) Request a Hearing. As an alternative to payment of the fine or correction of continuing violation as set forth in this section, a citee may appeal the administrative citation as set forth in Section 1.17.090.

• (Ord. 25-018, 10/1/2025)

• (a) A citee may appeal an administrative citation and contest that there was a violation or that they are the responsible person by completing and filing a request for hearing form and returning it to the City within 14 days of service of the administrative citation, together with advance payment of the fine, unless a hardship waiver is granted under Section 1.17.100. No fee is due for the filing of an appeal.

• (b) The request for hearing must contain the full name, mailing address, e-mail address, and telephone number of each appellant who is appealing the citation, the number of the citation, and the grounds for appeal in sufficient detail to enable the hearing officer to understand the nature of the controversy.

• (c) A failure to file a request for hearing with all of the requirements set forth in this section is a waiver of the right to appeal the citation and to seek judicial review. In this event, the

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City of Pacific Grove, CA

GENERAL PROVISIONS

§ 1.17.090

§ 1.17.130

citation is final and binding. (Ord. 25-018, 10/1/2025)

Any appellant who is financially unable to deposit the administrative fines required may file a request for an advance deposit hardship waiver. The request must be filed with the City Manager at the time the appellant requests a hearing. The City Manager may waive the advance deposit requirement if the appellant files a sworn affidavit, with any supporting documents, demonstrating to the satisfaction of the City Manager the person's financial hardship or inability to deposit the fine. The City Manager's decision whether to issue a hardship waiver is final and not appealable. Failure to timely submit a completed form is a waiver of the right to apply for a hardship waiver. If a hardship waiver is denied, the person requesting the waiver must deposit the fine amount within the timeframe set by the City Manager. (Ord. 25-018, 10/1/2025)

The City Manager will select a qualified person to serve as the hearing officer for the administrative citation hearing. Hearing officers must be selected in a manner that avoids the potential for pecuniary or other bias. For purposes of this section, a qualified person includes an individual with a background in the practice of law or local governance or enforcement matters, or who is otherwise deemed qualified by the City Manager. (Ord. 25-018, 10/1/2025)

• (a) The hearing officer hears all appeals in accordance with the procedures contained in this chapter. The hearing officer is authorized to issue decisions and take all actions necessary and proper to carry out the functions of the hearing officer in this chapter, including administer oaths and affirmations, hear testimony, determine admissibility, relevancy, weight, and credibility of testimony and evidence, rule upon requests of the parties, and issue a final order which includes findings of fact and conclusions of law. The hearing officer must ensure that parties receive a fair hearing and are afforded due process in accordance with the applicable State and federal law governing such hearings.

• (Ord. 25-018, 10/1/2025)

• (a) Hearing Preconditions. No hearing to contest an administrative citation may proceed unless a timely and proper request for hearing form has been submitted, and the fine has been deposited in advance, or a hardship waiver has been timely requested and approved.

• (b) Timeframe for Hearing. After receipt of the request for hearing form, and fine deposit or hardship waiver, a hearing before the hearing officer must be set for a date that is not less than 15 and not more than 45 days from the date that the request for hearing form is filed. The failure to hold the hearing within this time period does not invalidate any action of the hearing officer.

• (c) Notice of Hearing. The appellant must be notified of the time and place set for the hearing by first class mail at least 10 days before the date of the hearing. The notice of hearing may

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City of Pacific Grove, CA

PACIFIC GROVE CODE

§ 1.17.130

§ 1.17.150

be served by any of the methods of service listed in Section 1.17.070.

• (d) Continuance of Hearing. The appellant may request one continuance of the hearing, but in no event may the hearing commence later than 60 days after receipt of the request for hearing form from the appellant. Further continuances or any continuance that will extend the commencement of the hearing beyond 60 days after receipt of the request for hearing may be granted at the discretion of the hearing officer for good cause or by stipulation of the appellant and the City.

• (Ord. 25-018, 10/1/2025)

• (a) Participation. The hearing officer must be present, either in person or remotely, at all times to preside over the hearing. The failure of any recipient of an administrative citation to appear at the hearing constitutes a forfeiture of the fine and a bar to judicial review of the hearing officer decision, based upon a failure to exhaust administrative remedies. Hearings may be opened to the public at the discretion of the hearing officer.

• (b) Evidence and Witnesses. Administrative hearings are informal, and formal rules of evidence and discovery do not apply. Each party has the opportunity to present evidence in support of that party's case, and to cross-examine witnesses. The rules of privilege are effective to the same extent that they are now or hereafter may be recognized in civil actions. Irrelevant and unduly repetitious evidence may be excluded. Oral evidence may be taken only on oath or affirmation. The hearing officer may only consider evidence that is relevant to whether the violation occurred, and whether the responsible person has caused or maintained the violation on the date(s) specified in the administrative citation.

• (c) Proof. The City bears the burden of proving the violation by a preponderance of the evidence. The administrative citation and any additional documents submitted by the issuing enforcement officer constitutes prima facie evidence of the respective facts contained in those documents.

• (d) Interpretation and Recordation. The appellant may bring an interpreter to the hearing at the appellant's sole expense. The City may, at its discretion, record the hearing by stenographer, court reporter, audio recording, or video recording.

• (Ord. 25-018, 10/1/2025)

• (a) Decision Requirements. The hearing officer must render their decision in accordance with the provisions of this chapter. The hearing officer's decision must be in writing and must set forth the hearing officer's findings of fact and conclusions of law. The hearing officer must serve a decision within 15 days following the conclusion of the hearing. Failure of the hearing officer to render a decision within this time period does not invalidate any action of the hearing officer.

• (b) Disposition of Deposited Fines. If the hearing officer determines the administrative citation should be upheld, then the fine amount on deposit with the City may be retained by the City. If the hearing officer determines the administrative citation should be canceled and the fine was deposited with the City, then the City must promptly refund the amount of any deposited fine.

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City of Pacific Grove, CA

GENERAL PROVISIONS

§ 1.17.150

§ 1.17.170

• (Ord. 25-018, 10/1/2025)

An appellant may seek review of the hearing officer's decision in the Monterey County Superior Court in accordance with Government Code Section 53069.4. (Ord. 25-018, 10/1/2025)

• (a) Late Charges. Failure to pay an administrative fine by the due date will result in the assessment of a late charge. The late charge will be equal to 100 percent of unpaid fine. Failure to pay an administrative fine by the due date may also result in the imposition of an interest charge at a rate established by resolution of the City Council.

• (b) Collection. Any unpaid fine, late charge, or interest is a debt that is immediately due and owing to the City. The City may collect any such debt through any method allowed by law. Commencement of an action to collect the debt does not preclude issuance of additional administrative citations to the responsible person should the violations persist.

• (c) Lien and Special Assessment Authority. Any unpaid fine, late charge, or interest that is final and in connection with real property may be collected by means of a lien or a special assessment against the real property on which the violation occurred.

• (Ord. 25-018, 10/1/2025)

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City of Pacific Grove, CA

GENERAL PROVISIONS

§ 1.18.010

§ 1.18.050