Moraga Municipal Code Ch. 3.04 Purchasing System

Footnotes:

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Editor's note— Ord. No. 319, § 2, adopted Jan. 28, 2026, repealed the former Ch. 3.04, §§ 3.04.010—3.04.090 and 3.04.110, and enacted a new Ch. 3.04 as set out herein. The former Ch. 3.04 pertained to similar subject matter and derived from Ord. No. 231, § 2, adopted March 9, 2011; Ord. No. 283, § 2, adopted Sept. 11, 2019; Ord. No. 286, § 2, adopted Jan. 22, 2020; and Ord. No. 292, § 2, adopted Sept. 23, 2020.

A purchasing system is adopted in order to establish efficient procedures for the purchase of services, supplies and equipment, to obtain services, supplies and equipment at the lowest possible cost commensurate with quality, and to exercise positive financial control over purchases. This chapter is adopted under Government Code Sections 54201 through 54205.

(Ord. No. 319, § 2, 1-28-2026)

The town manager or designee shall:

A. Purchase and contract for services (professional and nonprofessional), supplies and equipment required by the town in accordance with the town purchasing policy;

B. Negotiate and recommend execution of contracts for the purchase of services, supplies and equipment;

C. Obtain for the town the needed quality in services, supplies and equipment at the least expense to the town;

D. Obtain as full and open competition as possible on all purchases;

E. Prepare and recommend to the town council supplemental rules governing the purchase of services, supplies and equipment for the town as he or she considers necessary or appropriate;

F. Keep informed of current developments in the field of purchasing prices, market conditions and new products;

G. Prescribe and maintain such forms as reasonably necessary to the operation of this chapter and other rules and regulations;

H. Supervise the inspection of all supplies, equipment and services to ensure conformance with specifications or requirements;

I. Recommend the transfer of surplus or unused supplies and equipment between departments as needed;

J. Maintain a bidders' list, vendors' catalogue file and other records needed for the efficient operation of the purchasing division;

K. From time to time, re-examine current vendors' prices as to their competitiveness;

L. The town manager or designee may sign contracts on behalf of the town when authorized by ordinance, resolution, or other action of the town council.

(Ord. No. 319, § 2, 1-28-2026)

The town manager or designee shall enter into and execute contracts for and on behalf of the town up to the authority level specified for the town manager in the town purchasing policy. The town purchasing procedures shall be set forth in the town's purchasing policy and shall specify the procedures for the procurement of services (professional and nonprofessional), supplies and equipment required by the town and shall be adopted by resolution of the town council. The town purchasing policy shall not apply to public projects which are subject to the procedures in Chapter 3.06.

(Ord. No. 319, § 2, 1-28-2026)