Millbrae Municipal Code Art. IV Expenses

Whenever any member of the city council, officer, deputy, or employee in the service of the city, or any member of a city board or commission, in the performance of his duty, is required to travel outside of the city, such person shall be allowed, in addition to his salary or compensation, his actual and necessary travel expenses in such amounts and in compliance with such rules as shall be established in a resolution to be adopted by the city council.

(1966 Code § 2825; 1976 Code § 2-3.401; Ord. 503 § 11; Amended by Ord. 375 § 1 ; Ord. 242 § 1)

Before travel expenses to out-of-state destinations may be allowed, prior authorization for such travel must have been obtained from the city council and the mode of such travel approved thereby. Said authorization shall not be granted unless the council is satisfied that attendance at such convention, conference or meeting will be of benefit to the city and further that there are sufficient funds budgeted and available therefor.

(1966 Code § 2826; 1976 Code § 2-3.402; Amended by Ord. 375 § 2; Ord. 242 § 1)

Whenever any member of the council or other city official, in the service of the city, attends a luncheon or dinner meeting or represents or serves the city, such person shall be entitled to reimbursement for the actual meal cost incurred.

(1966 Code § 2827; 1976 Code § 2-3.403; Amended by Ord. 375 § 3; Ord. 242 § 1)

Whenever overnight attendance is required to attend conventions, conferences and similar meetings and provided there are sufficient funds budgeted or available therefor, prior authorization of the city council shall be obtained; provided, however, that where time does not permit the obtaining of such permission, the consent of the city manager shall be obtained, and the council informed thereof at the next succeeding meeting of the council.

(1966 Code § 2828; 1976 Code § 2-3.404; Ord. 698 § 1; Amended by Ord. 375 § 4 ; Ord. 242 § 1)

Whenever the city, or any of its officers or department heads, acts as a host for a convention, conference or meeting held in the city, which conference or meeting will be of benefit to the city, the expenses of luncheon or dinner meetings held in conjunction therewith, including meals of representatives thereto, may be paid by the city upon presentation of claims therefor to the finance department.

(1966 Code § 2829; 1976 Code § 2-3.405; Amended by Ord. 375 § 5; Ord. 242 § 1)

Before any travel expenses are allowed or paid, the claimant shall file a claim therefor with the finance department, duly certified as correct by the head of the office or department which he serves, and there shall be attached to said claim all receipts showing the moneys expended by the claimant; provided, however, that receipts and expenditures for expenses other than lodging in an amount less than ten dollars shall not be required.

(1966 Code § 2830; 1976 Code § 2-3.406; Amended by Ord. 375 § 6; Ord. 242 § 1)

Advance payment for expenses may be made to a member of the council, officer or employee requesting same when prior approval of the council is obtained. Said advance payments shall be made only where overnight lodging is required and may not exceed the amount authorized by the city council. Within five working days after returning to the city, the person receiving the advance payments shall submit his claim as provided in MMC § 2.15.260, together with any moneys remaining from the advance payment.

(1966 Code § 2832 recodified as 2-3.408 renumbered as 2-3.407 and amended by Ord. 375, 8; 1966 Code § 2831 recodified as 2-3.407 repealed by Ord. 375, 7; 1976 Code § 2-3.407; Ord. 242 § 1)

All claims for reimbursement under the provisions of this chapter must be submitted to the finance department, within thirty calendar days after the incurring of such expense. No claim will be honored or paid if submitted after said time limitation.

(1966 Code § 2833 recodified as 2-3.409 renumbered as 2-3.408 and amended by Ord. 375, 9; 1976 Code § 2-3.408; Ord. 242 § 1)