RESOLUTION NO. 75-175

RESOLUTION ADOPTING THE PROCEDURE FOR THE UPDATING OF THE MENDOCINO COUNTY CODE

The Board of Supervisors of the County of Mendocino hereby resolves as follows:

WHEREAS this Board on April 8, 1975, did adopt Ordinance No. 1455, entitled "An Ordinance Adopting the First Recodification of the Mendocino County Code," and

WHEREAS section 9 of said ordinance provides that said ordinance "shall be placed in the 'Mendocino County Code' immediately after the Foreword" and further provides that "The resolution of the Board of Supervisors adopting the procedure for the updating of the Mendocino County Code shall be placed in the Mendocino County Code immediately after this ordinance," and

WHEREAS good cause appears,

NOW, THEREFORE, BE IT RESOLVED AND ORDERED as follows:

1. The Board of Supervisors hereby adopts as its procedure for the updating of the Mendocino County Code the recommendations set forth in that document entitled "PROCEDURE FOR UPDATING THE MENDOCINO COUNTY CODE," said document being attached hereto as "Exhibit I." and incorporated herein by reference. Exhibit I shall be deemed to include "Appendix A," entitled "Code Numbering Sample," and "Appendix B," entitled "Mendocino County Code-Format for Drafting Ordinances."

2. The Board of Supervisors hereby adopts as the procedure to be followed in typing and composing further amendments to the Mendocino County Code the provisions set forth in that document entitled "GUIDELINES FOR MENDOCINO COUNTY CODE BOOK COMPOSITION FORMAT," said document being attached hereto as "Exhibit II," and incorporated herein by reference.

The above and foregoing resolution was introduced by Supervisor Banker, who moved for its adoption, seconded by Supervisor Avila, and passed and adopted this 15th day of April, 1975, by the following vote on roll call:

WHEREUPON, the Chairman declared said resolution passed and adopted and SO ORDERED.

/S/ Burgess Williams Chairman,

Board of Supervisors

ATTEST:

VIOLA N. RICHARDSON Clerk of Said Board

By: /S/ Dorothy V. Starks Deputy Clerk

EXHIBIT I PROCEDURE FOR UPDATING THE MENDOCINO COUNTY CODE

The Mendocino County Code represents a compilation of the ordinances adopted by the Mendocino County Board of Supervisors. These ordinances are an important adjunct to the state and federal laws, since they deal specifically with problems and issues relating to Mendocino County. To accurately and uniformly reflect the decisions of the Board, the Code requires constant supplementation through an orderly and clearly delineated process. Such a procedure will be outlined below, after the Code's organizational framework is detailed.

ORGANIZATION AND NUMBERING

The Code consists of two volumes, one containing the land-use ordinances and the other containing all nonland-use ordinances. Each volume is broken down into general topical divisions or "titles." Each title has been subdivided into more specific units or "chapters" which logically relate to the title's subject matter. Chapters may be broken down into units called "divisions," but this further subdivision has been used sparingly and only where clarity so required. All chapters are divided into "sections," which set forth the specific enactments of the Board of Supervisors.

The Code was organized and compiled to present existing ordinances and to facilitate future Code expansions. Several titles have been left blank, or reserved, so that future Board enactments may be logically inserted into the Code with a minimum of confusion and/or recodification. Similarly, an expandable, three-component decimal numbering system has been adopted in order to facilitate internal changes and to accommodate additions to the Code. With the exception of the Roman numerals used to designate the infrequently used chapter "divisions," all numbering is done with Arabic numerals.

Each title has been assigned a number which reflects its order of appearance in the Code. Thus, Administration is Title 2, and Land Usage is Title 22. The title number represents the first component of the Code's three component numbering system.

Chapters within each title have been assigned two-digit numbers which reflect chapter position within the title. The numbers have been initially assigned in increments of four so that subsequently adopted chapters may be inserted into the Code without renumbering existing chapters. For example, three new chapters could be inserted between chapters 2.04 and 2.08 without requiring changes to any existing chapters. The chapter number represents the second component of the Code's three-component numbering system.

Each Code section bears a three-component decimal number. The first two components are made up of the title and chapter numbers, respectively. The third component is a three-digit number which reflects the section's position within the chapter. Initial section numbers have been assigned in increments of ten (for example, 2.04.010 and 2.04.020) so that future adoptions or amendments may be readily inserted between existing sections when necessary. Thus, for example, nine new sections could be inserted between 2.04.010 and 2.04.020. The three-digit figure permits extensive expansion while keeping renumbering and revision at a minimum.

The procedure for initially numbering additions to the Code is very simple. If a new title is being added, chapter numbers should be assigned in increments of four (4), unless there are more than 24 chapters, in which case the chapter numbers should be assigned in increments of two (2). Section numbers should be assigned in increments of ten (10) unless there are more than 99 sections, in which case the numbers should be assigned in increments of five (5).

If new chapters are being added to existing titles, they may be added either at the end of the existing chapters or between existing chapters. In either case, the section numbers should be assigned as prescribed, supra.

New sections to an existing chapter may be added either at the end of the chapter or between existing section numbers. (See Appendix A, "Code Numbering Sample.")

SUPPLEMENTATION PROCEDURE

After ordinances have been adopted by the Board of Supervisors, they must be added to the Code. Three overlapping problems which must be resolved are the positioning of ordinances within the Code, referencing newly inserted ordinances, and accuracy of the new Code sections. Positioning of new Code Sections is not a major problem, because most ordinances are worded in such a way as to indicate where the ordinance is to be placed. (For example, "Section 2.04.040 is adopted as follows * * *," or "Section 2.04.040 is amended to read as follows * * *.") Referencing of Code additions and the accuracy of printed additions can be of major concern when there is no formalized procedure for updating the Code book. Adhering to the following procedure will ensure that ordinances are placed in the most logical position within the Code and that printed updates are accurate and well-indexed.

Since most ordinances are proposed by County offices or agencies which deal only with selected portions of the Code, it is reasonable for the proponent of an ordinance to bear the initial responsibility for suggesting tentative numbering and positioning of each ordinance proposed. Since proponents are likely to be familiar with, or have expertise in, the subject matter of a proposed ordinance, they should be charged with the initial responsibility for suggesting cross references to be placed in the Code's index. Each title is indexed under its topical listing in the index, but cross references are essential to the ready location of existing County laws. The proponent of an ordinance should submit suggested numbering and indexing, on a separate paper, when the proposed ordinance is submitted.

The Clerk of the Board, who prepares agendas and minutes of each Board meeting and who maintains the ordinance books, should be charged with the responsibility of updating the Code monthly. Following the adoption of an ordinance by the Board of Supervisors, the Clerk should prepare the ordinance for printing by:

1. Removing all extraneous adopting language and leaving only the language which is to appear in the Code.

2. Assigning proper title, chapter and section numbers and headings.

3. Revising the index so that proper indexing and cross referencing is achieved. (Note that each new title should be completely indexed under its title heading, and all future additions to any title should also include an update of this title heading index.)

4. Revising the first page of the appropriate title when new chapters are adopted.

5. Revising the table of contents when new titles are adopted. (The adoption of entirely new titles should not occur often, because current titles have been given broad, general headings to permit frequent expansion.) The Clerk will also include the legislative history of each section at the conclusion of the text. The Clerk should then forward the updates to the Composer.

The Composer shall perform all composing work necessary to maintain an accurate, current code. The Code will be typed according to directions received from the Clerk of the Board and following the "Guidelines for Mendocino County Code Book Composition Format," copies of which have been delivered to the Clerk of the Board and the Composer. Composing will be done on offset paper masters. The Composer should also be responsible for ensuring that proper headings appear on each page and for pagination. After completion of the composing, the Composer should return the masters to the Clerk of the Board for proof reading.

The Clerk shall proofread the composing work, checking for accuracy of both form and substance. The paper masters shall be returned to the Composer for corrections, and the above process will be followed until the masters are error free. The Clerk will then transmit the masters to the printer who will print the updates on 6¼ × 9 Mustang Offset/Regular/White/Basis 60 paper, or paper of equal quality, and prepare them for distribution. The printed updates will be turned over to the Composer for distribution. The Composer shall maintain a current listing of all Code purchasers and update subscribers.

APPENDIX A CODE NUMBERING SAMPLE

Titles

If a new title is being added, one of the "reserved" title numbers may be used, or a new title number may be selected. Titles 4, 11, 12, and 13 have been reserved for nonland-use titles. Numbers greater than 22 can be used for land use titles.

Chapters

Chapters of new titles should be numbered sequentially in increments of four.

If a new chapter [title] has more than 24 chapters, the chapters should be sequentially numbered in increments of two.

A chapter may be added to an existing title by placing it at the end of the existing chapters within the title.

Or, a new chapter may be inserted between existing chapters.

Sections

Sections within new chapters should be numbered in increments of ten.

Sections may be added to existing chapters by placing them at the end of existing chapters.

Sections may also be added to existing chapters by inserting them between existing sections.

APPENDIX B

MENDOCINO COUNTY CODE—FORMAT FOR DRAFTING ORDINANCES

To ensure regularity of form, the following skeletal outline should be used when drafting ordinances. When coupled with the three-component decimal numbering system, the outline permits tremendous flexibility and whatever degree of specificity or generality is desired.

Title: Major code units

Chapter: Major units of titles

Division: ;hg;Chapter subdivisions—used for clarity*

Section: Chapter divisions

A: ;hg;Upper case letter divisions of sections

1: ;hg;Arabic numeral division of subsections

a: ;hg;Lower case letter subdivisions of numbered subsections

i: ;hg;Lower case Roman numeral divisions of lower case letter subsections

*Note: ;hg;"Divisions" are labeled with Roman numerals. They do not fit easily within the broad code outline and are to be used infrequently, only when organizational clarity so requires. Hence, chapters are most frequently divided into sections only, not divisions. When "divisions" are used, chapter-section numbering remains unaffected.

EXHIBIT II GUIDELINES FOR MENDOCINO COUNTY CODE BOOK COMPOSITION FORMAT

The following format is described with respect to 8½ × 11 bond paper proofs used in producing metal offset plates; the measurements indicated below should be adjusted accordingly when County Code updates are typed on offset paper masters.

1. ;hg;STARTING LINE. With respect to the first page of each Title in the County Code Book, the first line of copy shall be placed 120 points from the top edge of the paper. For all other pages, the first line of copy shall be placed 60 points from the top edge of the paper.

2. ;hg;TEXT WIDTH. The body of text on each page shall be 26 picas wide.

3. ;hg;MARGINS. The left margin shall be set 6 picas to the right of the paper's left edge; the right margin shall be set 32 picas to the right of the paper's left edge.

4. ;hg;CENTERING. The center setting shall be placed 19 picas to the right of the paper's left edge. All page headings and Chapter headings shall be centered. Section guide numbers at the top of the page shall be flush left and right.

5. ;hg;INDENTATIONS. Paragraph indentation shall be set 8 picas to the right of the paper's left edge. The small Chapter listing which appears at the top of the first page of each Title shall be indented 8 picas as well. The numbers which identify each Section heading shall begin at the left margin, the words of each Section heading shall be indented 13 picas to the right of the paper's left edge for titles 1-9 and 14 picas to the right of the paper's left edge for title 10 and all subsequent titles.

;hg;When Sections are subdivided, the indentation shall be as follows:

;hg;Capital Letters - the indentation shall be set at "8" and go to the margin;

Arabic numerals - indentation shall be set at "10" and be blocked at "10";

Lower case letters - indentation shall be set at "12" and go out to "10" for lines following;

Lower case Roman numerals - indentation shall be set at "14" and go out to "12" for lines following.

6. VERTICAL SPACING.

A. For the First Page of Each Title.

;hg;Between Title number and Title description - 18 points Between Title description and small type Chapter listing - 18 points Between last line of small type Chapter listing and Chapter heading - 24 points Between Chapter heading and first Section heading - 24 points

B. For Other Pages (non "Title" pages).

;hg; Between page heading and first line of text - 28 points Between Chapter heading and first Section heading - 18 points

C. For ALL pages.

;hg;Between Section heading and first line of text - 18 points Between succeeding lines of regular text - 10 points Between paragraphs within a Section - 14 points Between last line of a Sections's text and succeeding Section heading - 20 points

7. SIZE AND STYLE OF TYPE.

A. Fonts:

;hg;The IBM Composer: Font to be used for the County Code Book shall be Press Roman 10 point medium (PR-10-M). The only two exceptions to this are: Press Roman 8 point medium (PR-8-M) for the small Chapter listing near the top of each Title page, and Univers 11 point bold (UN-11-B) for all Chapter and Section headings.

B. Capitalization:

;hg;All Chapter headings and Title description (page headings) will be typed in capital characters. Section headings will be typed in capital/lower case (CLC) characters.

C. Interword Spacing:

;hg;For all interword spacing, Space Bar Dial setting is at "5".

8. ;hg;LAST LINE OF TEXT. The final line of text shall be 18 picas above the bottom edge of the paper. Pre-measure this line and mark it on the paper before inserting it into the IBM Composer.

9. ;hg;PAGE NUMBER & UPDATE REFERENCE. All Update References and page numbers shall be situated 15 picas above the bottom edge of the paper. Pre-measure this line and mark it on the paper before inserting it into the IBM Composer. All page numbers shall be typed at zero.

10. ;hg;ORDINANCE REFERENCE. Immediately at the end of each paragraph of text, the source Ordinance and subsequent amending Ordinances which include or refer to that paragraph shall be identified by number and year of adoption.

11. ;hg;JUSTIFICATION. The right margin of all copy shall be justified in accordance with IBM Composer procedures.

12. ;hg;FREQUENCY OF UPDATING. The Mendocino County Code Book shall be updated on a monthly basis. Updates shall be typed on offset paper masters at the end of each month. Upon completion of printing, the updates shall be collated according to numerical order of pages (for the purpose of convenient insertion into the Code Book). Then the updates shall be distributed to all appropriate County department, agencies, Justice Courts, constables, and the general public.

13. ;hg;UPDATES FOR PERSONNEL DEPARTMENT. Whenever any periodic County Code updates include pages in the Personnel Title section of the Code Book, 130 additional sets of these pages dealing with Personnel Ordinances shall be printed on 8½ × 11, 20 lb. bond paper, drilled in accordance with the standard 3 hold layout in the left margin, collated, stapled, and sent to the Personnel Department.

14. ;hg;PAGE SIZE. The dimensions for each page in the Mendocino County Code Book shall be 6¼ inches wide and 9 inches long.