Marysville Municipal Code Art. 4 Annual Leave

Annual leave may be requested for personal or emergency reasons or for vacation or for personal or family illness. Vacations are for the purpose of rejuvenating both physical and mental faculties and all employees are urged to avail themselves of vacation periods. Sick leave may be requested by an eligible employee in cases of: 1) actual illness or disability of the employee; 2) medical, dental or vision examination or treatment for which arrangements cannot be made outside of working hours; and 3) illness or death in the employee's immediate family, all as more fully described in this Article.

(a) All employees in permanent positions in the Career service shall be entitled to earn and accrue annual leave at rates and under conditions specified in this Article.

(b) Employees in other than permanent positions shall not be eligible for annual leave.

(c) Part time employees in permanent positions who work at least one thousand forty (1,040) hours per year shall be entitled to pro rata leave at rates specified in Section 7403 hereof.

Each full-time employee who has served full-time continuously for a period of six (6) months in a permanent position shall be entitled to one hundred-eight (108) hours of annual leave with pay. Thereafter, such leave shall be accrued at the following monthly rates:

(a) Up to 5 years of continuous service: 18 hours

(b) 5 to 10 years of continuous service: 20 hours

(c) 10 to 15 years of continuous service: 22 hours

(d) 15 to 20 years of continuous service: 23 hours

(e) 20+ years of continuous service: 24 hours

Each part-time employee who has served the equivalent of six (6) months of full-time continuous service in a permanent position shall be entitled to annual leave with pay in an amount which bears the same ratio to the rates specified in Section 7402 as the number of hours regularly worked each week bears to forty (40) hours.

Annual leave is earned monthly in arrears for each month of continuous service or major fraction thereof, and may not be credited or used in advance.

The maximum of unused annual leave which may be carried over from one year to the next shall not exceed a total of three hundred eighty-four (384) hours. Leave ceases to accrue after leave balance available to any employee reaches 384 hours. The date for computation of excess leave for each year shall be the last day of the calendar year.

Annual leave may be granted to an eligible employee for any of the following purposes:

(a) Vacation leave;

(b) Absence for transaction of personal business which cannot be conducted during off duty hours;

(c) Religious holidays other than those designated by these rules as official holidays or designated by the City Council as holidays;

(d) Personal illness or injury not connected with work;

(e) Personal medical, dental, or optical appointments, examinations, or treatments which are necessary during working hours;

(f) Exposure to a contagious disease which would endanger others;

(g) Family leave;

(h) For supplemental payments during periods of disability, in conjunction with workers' compensation benefits;

(i) In case of death in the employee's immediate family, or where death, in the opinion of a medical doctor, may be imminent-up to five (5) days paid absence.

(j) Any authorized absence from work not covered by other types of leave provisions established by these rules.

No employee shall be entitled to annual leave for personal illness while absent from duty on account of any of the following causes:

(a) Disability arising from any sickness or injury purposely self-inflicted or caused by his willful misconduct;

(b) Sickness or disability sustained while on leave of absence without pay or absence without leave;

(c) Illness due to intemperance.

One hour is the minimum charge to annual leave, and additional leave is charged in multiples of one hour per occurrence.

A request to use annual leave for a planned absence, including vacation time or medical and dental appointments, shall be submitted in advance of the planned absence to the employee's immediate supervisor on a form approved for that purpose by the Personnel Director. For an absence to be compensable as a personal illness, an employee must notify his immediate supervisor within the first fifteen (15) minutes of the start of his daily work shift.

(a) Planned absences may be taken only with the approval of the department director so that, insofar as practicable, the department, division, section, office, or bureau can function without the hiring of additional, temporary help.

(b) Vacation time will be granted, to the extent possible, in accordance with employee preferences, considering operational demands on the employee's work unit.

(c) Failure of an employee to notify his immediate supervisor of his absence due to personal illness the first day off duty will result in one day's loss of pay; an additional day's loss of pay will result for each succeeding days in which notification is not made in the prescribed manner.

A medical certificate signed by a licensed physician may, and in the case of an absence of three (3) consecutive working days or more shall, be required by an employee's department to substantiate a request for leave due to personal illness when:

(a) The period of absence due to illness or injury consisted of three (3) or more consecutive working days;

(b) Absence from duty recurs repeatedly and the employee has been notified or warned that a certificate may be required for future absences.

Whenever a certificate is required pursuant to this Article in order for an absence to be compensable as personal illness, such medical certificate must be submitted prior to the employee being allowed to resume his work.

No person shall be entitled to work for compensation for the city in any capacity during the time of his paid annual leave from city service.