Marysville Municipal Code Art. 2 Meeting Agenda

There shall be an official agenda for every meeting of the City Council, and of its standing committees, which shall determine the order of business conducted at the meeting.

The City Council shall not take action upon any matter, proposal, or other item of business which is not listed upon the official agenda, unless a majority of the Council present at the meeting shall have first consented by vote to the presentation thereof for consideration and action.

No ordinance, resolution or other matter listed on the agenda for public hearing or the vote thereon may be deferred until a later time unless a majority of the Council present at the meeting shall have first consented by vote to such deferral.

It is the intent of the City Council that its business be conducted with a maximum of efficiency and information available to members and the public alike.

(a) A portion of the agenda shall be designated as a consent agenda and all matters contained therein shall be voted on without comment or debate in one motion; provided, however, that any Council member may first request that any item(s) be withdrawn from the consent agenda and such item(s) shall be voted on individually in the same manner as other scheduled matters for discussion and action listed on the agenda.

(b) Any matter to come before the Council which is not listed on the consent agenda shall be calendared for separate discussion and action, either as a scheduled matter to be heard at a time certain, or as part of the Council's regular business of the day.

(c) The agenda for each regular meeting of the Council shall contain a standing item affording the public an opportunity to be heard on matters not otherwise on the agenda.

(d) The agenda for each regular meeting of the Council shall contain a standing item wherein the Administrative Services Manager shall present relevant and timely reports of payroll expenditures, investments and disbursements of funds, and other similar financial transactions under his jurisdiction.

The City Manager or designee shall be responsible for the timely preparation and production of the agenda for each meeting of the City Council and of its standing committees, in a form approved by the Mayor.

(a) Unless the Mayor requests otherwise on an item basis, the City Manager shall, subject to the limitations of this Article, decide which matters are to be contained on the consent agenda, and which shall be presented for separate discussion and action.

(b) The City Manager shall establish such additional rules and procedures as may be necessary or convenient to carry out this responsibility including, but not limited to: 1) internal deadlines for submission of agenda items; and 2) forms of transmittal documents and other materials to accompany agenda items.

(c) Matters may be placed on the agenda by any Council member, the City Manager, and the City Attorney, by delivering the same to the City Manager or City Clerk within the time established for preparation and production of the agenda.

(d) Any resident may request, in the manner prescribed in this Section, to be placed on the official agenda of any regular meeting of the City Council and be heard concerning any matter within the jurisdiction of the Council.

(1) Only the Mayor, Council members and the City Manager shall place an item requested by a resident on the official agenda.

(2) Any resident who requests an item be placed on the official agenda of the City Council shall provide the City Manager at the time of the request to appear, a brief written statement concerning the subject matter of his presentation, including therein also:

(A) His name, address, and primary telephone number;

(B) The date of the Council meeting at which he wishes to be heard;

(C) The name of the individual, group, or organization, if any, whom he is representing in his requested presentation;

(D) A statement certifying whether he has been, or expects to be, compensated by any third party for making the presentation before the Council.

(3) If multiple requests are received from residents wishing to be placed on the official agenda concerning the same topic, the City Manager may reduce such requests to a single entry on the official agenda.

(4) Whenever a request is made by a resident to be placed on the agenda pursuant to this section, the Mayor, all council members and the City Manager shall be notified of such request forthwith.

Notwithstanding any provision of this Code to the contrary, the following matters shall not be contained on the consent agenda of the Council or of any of its standing committees, but shall be calendared for separate discussion and action:

(a) Purchase or sale of real property in fee;

(b) Award of bids or proposals in amounts of Fifty Thousand Dollars ($50,000.00) or more;

(c) Selection or dismissal of the City Manager;

(d) Selection or dismissal of the City Attorney.

Following its preparation and production, the official agenda for each meeting of the Council and of its standing committees shall be distributed by the City Clerk, together with all relevant supporting documentation.

(a) Each of the following shall receive the official agenda for each meeting of the Council and of its standing committees, not less than seventy-two hours before the appointed hour for commencement of the meeting; provided, however, that this time limitation shall not apply to special meetings and emergency meetings which are called on less than seventy-two hours notice:

(1) Mayor and Council members (with supporting documentation);

(2) Management staff of the City (with supporting documentation);

(3) The City Attorney (with supporting documentation);

(4) City Clerk (with supporting documentation);

(5) Each local news media outlet (with supporting documentation);

(6) Such others as the City Clerk may authorize from time to time.

(b) Any member of the public may request and receive free of charge a copy of the official agenda from the City Clerk; provided, however, that there is no duty to deliver or mail requested agendas and, provided further, that supporting documentation shall be furnished only upon payment of such costs as may appropriately be charged pursuant to law.

(c) The City Clerk shall ensure that an adequate supply of the official agenda is available for public use at each meeting of the Council and of its standing committees.

(d) One complete copy of the official agenda and supporting documentation shall be on file for public inspection in the City Clerk's Office from the time of its preparation until the conclusion of the meeting.

(e) One complete copy of the official agenda and supporting documentation shall be published on the official website of the City from the time if its preparation until removed in conformity with applicable provisions of public records act.