Long Beach Municipal Code Ch. 3.44 Checks

Whenever the City uses checks as a disbursement medium, the following cancellation procedures shall apply:

A. On the face of each check shall be printed: "Not payable after ninety days from date of check".

B. After a period of ninety (90) days from the date shown on a check has expired, and such check has not been presented to the drawee bank for payment, the City Treasurer shall submit a written cancellation order to the drawee bank, upon which such check was drawn, informing the drawee bank not to honor or to make payment of the check subsequent thereto.

C. Whenever any check issued by the City is unpaid for a period of ninety (90) days from the date of the check and the City Treasurer has submitted a written cancellation order to the drawee bank on the check, the City Treasurer shall cancel the check.

D. The amount of all checks cancelled pursuant to authority granted by this Section shall revert to the respective funds in the City Treasury against which the checks were drawn.

E. Checks cancelled pursuant to the provisions of this Section shall be null and void.

F. The City shall keep an appropriate record of checks cancelled, which record shall include, but not be limited to, the date, payee, amount, and fund against which the check was drawn.

G. The City Treasurer shall issue a duplicate check to the payee shown on a cancelled check upon surrender by the payee of the cancelled check which duplicate check shall be in the full amount of the original cancelled check and shall be paid as though it were the original.

(Ord. C-5550 § 1 (part), 1980: prior code § 2630)

Whenever any check legally drawn by the City is alleged to have been lost, stolen or destroyed before it has been paid by the City and before it has become void, the following procedures shall be followed with respect thereto:

A. The City Treasurer, upon being advised that the check has been lost, stolen or destroyed, shall immediately place a stop payment order on the check, in writing, with the bank upon which the check was drawn.

B. The person entitled to payment of the check may apply for issuance of a duplicate check by executing and filing with the City Treasurer a declaration under penalty of perjury in a form which shall be approved by the City Attorney.

C. Upon the written approval by the City Attorney of the executed and filed declaration under penalty of perjury, the Department of Financial Management shall prepare a duplicate check for the full amount of the original check, which duplicate check shall be paid by the City Treasurer as though it was the original.

D. Any loss incurred in connection with the issuance of the duplicate check shall be charged against the fund against which the duplicate check was drawn.

(Ord. C-5550 § 1 (part), 1980: prior code § 2631)

Whenever any check is made payable to the City in payment of any fee, rate, charge, tax, assessment, or other liability and said check is returned unpaid by the maker's bank, there shall be imposed upon the maker thereof a returned check charge.

The amount of the returned check charge, which shall not exceed the City's cost of processing said check, shall be established from time to time by the City Council by resolution.

(ORD-10-0014, § 4, 2010; Ord. C-6000 § 1, 1983)