Chapter 7 — CITY OFFICERS AND EMPLOYEES

Section

1-7-1 Official bond(s)

1-7-2 Salaries

1-7-3 Business hours and holidays for city offices

1-7-4 Personnel rules and regulations

1-7-5 Declaration of intent

1-7-6 City Clerk responsibilities

1-7-7 Deputy City Clerk responsibilities

(A) The amount of the bond(s) to be given by the City Manager, City Clerk, City Treasurer and all other city employees handling money or negotiables together before entering upon the duties of their several offices shall be $100,000.

(B) The City Council may at any time require the Manager, Clerk, Treasurer or other city employees to provide additional sureties as in its discretion the Council may deem necessary.

(Ord. 331, passed 5-19-1987)

(A) City Clerk. The salary of the City Clerk shall be the sum of $1,200 per year, payable by $100 per month on the first day of each and every month.

(B) City Treasurer. Effective May 1, 1956, the salary of the City Treasurer shall be the sum of $720 per year, payable $60 per month on the first day of each and every month.

(C) Generally. The compensation of all other appointive officers shall be fixed by the City Council and may be changed from time to time by motion duly carried and entered upon its minutes.

(Ord. 331, passed 5-19-1987; Ord. 536, passed 9-20-2005)

The City Hall business offices shall be open for the transaction of public business every day except Saturdays and Sundays and the holidays established by the City Council from 8:00 a.m. until 4:30 p.m.

(Ord. 441, passed 3-21-1995)

In establishing an equitable and uniform procedure for dealing with personnel matters and employer-employee organization relations, the city shall abide by the policies set forth in the personnel rules and regulations of the city as adopted by resolution of the City Council.

(Ord. 331, passed 5-19-1987)

In enacting this chapter, the City Council finds and declares that state law recognizes that these are limited circumstances in which the protection of confidentiality of intergovernmental communications is considered more important than the right of the people to be informed. Specifically, maintaining the confidentiality of communications between the city and its attorney and management staff promotes the candor necessary to receiving the best advice in matters in which such advice is sought.

Furthermore the purpose behind closed sessions of the City Council authorized by the Ralph M. Brown Act is thwarted unless communications made pursuant to the act remain confidential. A breach of the confidentiality of such communications interferes with effective governmental operation and the protection of legitimate privacy interests of the city and its employees.

(Ord. 438, passed 10-18-1994)

The office of City Clerk is created and established pursuant to Government Code section 40801 et seq. Any bond necessary for the performance of the City Clerk's duties shall be paid by the City if executed by a surety company duly authorized to do business within the State of California. The surety bond for the City Clerk shall also include and encompass activities by any Deputy City Clerk appointed by the City Clerk. The City Clerk shall have only those responsibilities as provided within this Section and the principal functions of the City Clerk shall be to:

(A) Attend all regular meetings of the City Council except when excused by the governing state law, opinions and/or regulations, and be responsible for the timely recording and maintaining of a record of all the actions of the City Council;

(B) Keep all ordinances and resolutions of the City Council in such a manner that the information contained therein will be readily accessible and open to the public. The City Clerk shall attest to each resolution and ordinance adopted by the City Council and, as to ordinances requiring publication, that the ordinance has been published or posted in accordance with law;

(C) Prepare requirements, schedule and maintain all records of the Council and of the office of the City Clerk, and prepare the records retention schedule for City departments in such manner that the information contained therein will be readily accessible and open to the public pursuant to the California Public Records Act, Government Code Section 7920.000 et seq., until such time as any of the records may be destroyed or reproduced and the original destroyed, in accordance with State law;

(D) Serve as the official custodian of all City records;

(E) Receive, organize, prepare and reply to requests regulated by the California Public Records Act;

(F) Serve as custodian of the seal of the City;

(G) Prepare the City Council agendas, in conjunction with and under the direction of the City Manager;

(H) Perform the duties prescribed by the Elections Code in conducting municipal elections;

(I) Perform the duties imposed upon city clerks by the California Political Reform Act;

(J) Be responsible for the maintenance and distribution of the City's Municipal Code;

(K) Receive and forward to appropriate departments all claims filed against the City and its officers, agents or employees, pursuant to the provisions of the Tort Claims Act, Government Code Section 900 et seq.;

(L) Administer all official oaths of office;

(M) Certify all official records of the City;

(N) Display decorum and conduct befitting a holder of a public office; work cooperatively and positively with employees, managers, commissioners and members of the public; maintain exceptional customer service at all times;

(O) The City Clerk shall appoint a Deputy City Clerk upon agreement with the City Manager; and

(P) Perform such other duties as assigned.

(Ord. 652, passed 12-9-2023)

The Deputy City Clerk shall be supervised by the City Manager and perform those functions as established within the Deputy City Clerk job duties adopted by the City and which may change from time-to-time.

(Ord. 652, passed 12-9-2023)v