La Quinta Municipal Code Ch. 3.12 Purchases, Contracts and Surplus

Footnotes:

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Prior ordinance history—Ords. 2, 106, 288, 297 and 315.

In order to establish efficient procedures for the purchase of supplies, equipment and services at the lowest possible cost commensurate with quality needed, to exercise positive financial control over purchases, to clearly define authority for the purchasing function and to assure the quality of purchases, the purchasing system is established by the ordinance enacting this chapter and shall be set forth in the purchasing and contracting policies and procedures resolution adopted by the city council as amended from time to time.

(Ord. 529 § 2, 2015)

A. Solicitation and selection of firms to provide professional services that primarily rely on the knowledge, experience and professional judgment of the provider, such as legal or financial advisors and CPAs, architectural, engineering, environmental, land surveying, construction project management, and the like shall be on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required and on fair and reasonable prices.

B. Solicitation and selection of firms to provide professional services that are of a technical nature such as real estate appraisals, plan check, housing or other program management, software or video services, marketing and advertising services, art, personnel development, and the like shall be on the basis of the most advantageous proposal after consideration of qualifications, demonstrated competence, cost, delivery time, and other factors.

C. The specific procedures, rules and regulations governing the solicitation and selection of firms to provide services are those set forth in the purchasing and contracting policies and procedures resolution adopted by the city council as amended from time to time.

(Ord. 529 § 2, 2015)

A. Contracts for public works projects, which, for purposes of this chapter, are "public projects" as defined in Section 20161 of the California Public Contract Code, shall be awarded to the lowest responsive and responsible bidder.

B. The specific procedures and rules governing the solicitation of bids and award of contracts for public works projects are those set forth in the purchasing and contracting policies and procedures resolution adopted by the city council as amended from time to time.

C. Except when federal or state law governs a public works project that must conform to federal or state requirements, as applicable, for the solicitation and awarding of public works contracts, the requirements set forth in the purchasing and contracting policies and procedures resolution adopted by the city council shall govern contracts for public works.

(Ord. 529 § 2, 2015)

A. This section applies to "public works" as defined in California Labor Code Sections 1720 through 1743, as may be amended and including the exceptions set forth therein.

B. For public works contracts for construction work over twenty-five thousand dollars ($25,000.00) and for alterations, demolition, repair or maintenance work over fifteen thousand dollars ($15,000.00), entered into, or extended on or after January 1, 2015, the city shall require compliance with California Labor Code Sections 1770 through 1782 as may be amended from time to time.

(Ord. 529 § 2, 2015)

Contracts for public works projects, supplies and equipment and services may include monetary or other incentives for superior performance or early completion/delivery of the work, goods or service.

(Ord. 529 § 2, 2015)

All using departments shall submit to the city manager or designee, at such times and in such forms as he or she shall prescribe, reports showing all supplies and equipment which are no longer used or which have become obsolete and worn out, in accordance with the surplus policies and procedures resolution adopted by the city council as amended from time to time. The city council or the city manager, or designee, shall have the authority to transfer, dispose, donate, and otherwise address surplus supplies and equipment in accordance with the surplus policies and procedures resolution adopted by the city council as amended from time to time.

(Ord. 529 § 2, 2015)