La Habra Heights Municipal Code Ch. 2.8 City Finance and Accounting

This Chapter establishes general procedures regarding City finance and accounting.

Each demand shall be presented to the City Manager for written approval. All demands, whether approved or not, shall be forwarded by the City Manager to the City Council for review except as otherwise provided for in this Chapter.

The following procedures apply to demands:

A. Warrant Register. A register of all demands shall be submitted to the City Council prior
to payment except as authorized by this Chapter. The warrant register shall specify for what
purpose the demand is drawn and the fund from which it is to be paid.

B. Payroll and Budgeted Demands. Payroll and budgeted demand warrants whose
compensation has been previously fixed by the City Council need not be reviewed by the
City Council prior to payment. Payrolls shall be presented to the City Council for
ratification and approval at its first meeting after payment of the payroll warrants. Warrants
of demands certified or approved by the City Manager as conforming to a budget approved
by ordinance or resolution of the City Council, need not be reviewed by the City Council
prior to payment. Budgeted demands paid prior to review by the City Council shall be
stated on the register of demands separately from unpaid demands, and shall be presented
to the City Council for ratification and approval at its first meeting after delivery of the
warrants.

C. Disposition of Warrant. If the City Council finds that any claim or demand is not a proper
charge against the City, it shall be rejected. If any demand is determined to be a proper
charge against the City, the same shall be allowed setting forth as to each demand, the name
of the claimant, a brief statement of the demand, and the amount claimed. Any demand
may be allowed in part and rejected in part by the City Council.

D. Approved and Allowed. For any demand approved and allowed by the City Council, the
Mayor or other authorized person shall sign the warrant upon the City Treasury for the
claim that shall be countersigned by the City Manager. The warrant shall specify the
purpose of the payment and from what fund the claim is to be paid. Warrants and checks
drawn upon the City funds may be combined in one instrument.

E. Check Authorization. For any demand approved and allowed by the City Council, the
Mayor or other authorized person shall sign the check for the demand. The check shall be
countersigned by the City Manager.

F. Payroll Checks. The City Treasurer shall establish a separate payroll account on which all
payroll checks shall be drawn. The payroll account shall be designated the "Payroll
Revolving Fund" and shall be maintained and replenished out of the General Fund. All
monies in this fund shall be expended exclusively for payroll purposes. Payroll checks shall only require the signature of the City Treasurer or City Manager. Before such payroll
checks are issued, the Director of Finance shall certify, in writing, that the payroll is
correct.

G. Sufficient Money in Treasury. Except as otherwise provided, no warrant shall be paid
until there is sufficient money in the City treasury legally applicable to the payment of the
demand.

The following procedures must be followed in the consideration and payment of claims:

A. Person to Present Claim. No City officer shall, except for his own service, present any
claim against the City, or in any way, except in the discharge of his official duty, and
advocate for the relief asked for in the claim made by any other person. Any person may
appear before the City Council and oppose the allowance of any claim made against the
City.

B. Itemization Necessary. The City Council shall not hear, consider, allow, or approve any
claim against the City unless such claim is itemized.

C. Claims Against the City. The subsection is enacted pursuant to the California Government
Code.

1. All claims against the City for money or damages not otherwise governed by the Tort
Claims Act, California Government Code Section 900 et seq., or another state law
(hereinafter in this Chapter, "claims") shall be presented within the time, and in the
manner, prescribed by Part 3 of Division 3.6 of Title 1 of the California Government
Code (commencing with Section 900 thereof) for the claims to which that Part applies
by its own terms, as those provisions now exist or shall hereafter be amended, and as
further provided by this Section.

2. All claims shall be made in writing and verified by the claimant or by his or her
guardian, conservator, executor or administrator. No claim may be filed on behalf of
a class of persons unless verified by every member of that class as required by this
Section. In addition, all claims shall contain the information required by California
Government Code Section 910.

3. In accordance with California Government Code Sections 935(b) and 945.5, all
claims shall be presented as provided in this section and acted upon by the City
Council prior to the filing of any action on such claims and no such action may be
maintained by a person who has not complied with the requirements of Subsection
(C)(1) of this Section.

4. Any action brought against the City upon any claim or demand shall conform to the
requirements of Sections 940-949 of the California Government Code. Any action
brought against any employee of the City shall conform to the requirements of Section
950-951 of the California Government Code.

Repealed by Ord. 2020-01.

(Ord. 2007-04 § 2)

Repealed by Ord. 2020-01. (Ord. 2007-04 § 2; Ord. 2016-01 § 2)

Repealed by Ord. 2020-01. (Ord. 2007-04 § 2; Ord. 2008-09 § 1)

Repealed by Ord. 2020-01. (Ord. 2008-09 § 5)

The City Manager shall inspect or oversee the inspection of supplies and equipment delivered to the City to determine their conformance with the specifications contained in the order or contract. The City Manager shall have authority to undertake sampling or other testing as necessary to determine the quality of any deliverables and their conformance with applicable specifications. (Ord. 2008-09 § 2. Formerly 2.8.80)

Repealed by Ord. 2020-01. (Ord. 2008-09 § 3. Formerly 2.8.90)

Pursuant to the authority granted by Section 51501 of the Government Code of the State of California, the assessment and tax collection duties performed by the City Assessor and Tax Collector hereby are transferred to the Assessor and Tax Collector to the County of Los Angeles. (Ord. 2008-09 § 4. Formerly 2.8.100)