Chapter 2 — CITY FUNDS

A.

Itemization Required: The City Council shall not hear, consider, allow or approve any claim, bill or demand against the City unless the same be itemized giving names, dates and particular services rendered, distance traveled, character of work done, number of days engaged, materials and supplies furnished, when and to whom, in what quantity furnished, the price therefor and any other pertinent details as the case may be.

B.

Method of Approval: Each claim or demand presented for payment shall be presented to the City Manager who shall prepare a register of demands. Each claim or demand arising as the result of the purchase of supplies or equipment, from projects under construction, or from contracts and agreements shall be presented to the City Manager, for his written approval, and each claim or demand shall thereafter be presented to the City Manager for his written approval. The City Manager shall inform the City Council in writing of any claims or demands presented against the City which shall fail to obtain the approval of the City Manager. All such claims and demands, whether approved or not, shall be forwarded by the City Manager to the City Council for audit. The City Council shall audit said claims and demands as required by law.

C.

Register of Demands: Except as is provided in the following subsection, a register of all claims against the City shall be submitted to the City Council prior to payment. Such register shall have attached thereto the affidavit of the City Manager certifying as to the accuracy of the demands and the availability of funds for payment thereof.

D.

Payroll and Budgeted Demands: Payroll checks for officers and employees whose compensation has been previously fixed by the City Council need not be audited by the City Council.

Checks drawn in payment of demands certified or approved by the City Manager as conforming to a budget approved by resolution of the City Council need not be audited by the City Council prior to payment. However, demands paid by check prior to an audit by the City Council shall be so stated on the Register of Demands separately from unpaid demands, and shall be presented to the City Council for ratification and approval at the first meeting following delivery of the warrants.

E.

Disposition of Claims: If the City Council finds that any claim or demand is not a proper charge against the City, it shall be rejected by resolution or minute action and the fact of the rejection shall be plainly endorsed upon the claim by the City Clerk or his authorized representative. If any disputed claim or demand is determined to be a proper charge against the City, the same shall be allowed only by resolution setting

forth as to each claim the name of the claimant, a brief statement of the claim and the amount allowed. Any claim may be allowed in part and rejected in part by the City Council.

F.

Approval of Claims: When a claim or demand is approved and allowed by the City Council, the City Clerk shall endorse upon the duplicate of each such claim the words "allowed by the City Council of Hidden Hills", and the signature of the City Clerk.

G.

Signatures: For every claim or demand approved and allowed by the City Council, the Mayor or other Council person designated by the Council shall draw a check upon the City Treasury for the same, which check shall be counter-signed by the City Manager. Every check shall specify for what purpose it is drawn and the fund from which it is to be paid. The signatures of the Mayor or other person designated by the Council and the City Manager or Finance Director shall be by manual signature.

H.

Sufficient Money in Treasury: Except as otherwise provided, no checks shall be drawn or evidence of indebtedness issued unless there be at the same time sufficient money in the Treasury legally applicable to the payment of the same.

(1994 Code)

A.

General Fund: There is herewith established a fund to be known as the General Fund for the purpose of depositing therein all monies that are unrestricted in their use. All monies received by the City, regardless of their source, shall be placed in this Fund; provided, that the use of such monies is not restricted by law to a particular use.

B.

Petty Cash Fund: There is hereby established a petty cash fund to be maintained in cash by the City Manager. Said fund shall not exceed the sum of $250.00 at any one time. Disbursements may be made therefrom in amount not to exceed $50.00 for any one item. The City Manager shall obtain and keep receipts for all disbursements therefrom. Transfer of funds to such petty cash account shall be provided for in the Register of Demands, and all disbursements therefrom subsequent to the last transfer of funds to such petty cash account shall be audited by the City Council upon acting upon such Register of Demands.

C.

Traffic Safety Fund: There is herewith established a fund to be known as the Traffic Safety Fund. In accordance with Vehicle Code section 42200, this Fund shall be used for the deposit of all monies received as a result of arrests for Vehicle Code misdemeanor violations by an officer employed by the City. Expenditures made from this Fund shall be made only for traffic-control devices and the maintenance

thereof, equipment and supplies for traffic law enforcement and traffic accident prevention, and the maintenance, improvement or construction of public streets, bridges and culverts within the City. Fund monies shall not be used to pay the compensation of traffic or other police officers, but may be used to pay the compensation of school crossing guards. Expenditures from the Traffic Safety Fund shall be in the form of an interfund transfer to the General Fund and shall be in accordance with all budget procedures and regulations approved by Council.

D.

Local Transit Fund: There is herewith established a fund to be known as the Local Transit Fund. Into this Fund shall be deposited all monies to be used for the purposes authorized by the Los Angeles County Transportation Commission. All monies received pursuant to the guidelines established by the Los Angeles County Transportation Commission shall be placed in this Fund. Expenditures from this Fund shall be made only for the purposes authorized by the Los Angeles County Transportation Commission. Before any expenditures are made from this Fund, all such expenditures shall first be budgeted in the manner prescribed by ordinance.

E.

Special Gas Tax Street Improvement Fund:

To comply with the provisions of Section 2113 of the Streets and Highways Code and to avail itself on its benefits of Sections 2106 and 2107 thereof, to comply with the provisions of Article 5 of Chapter 1 of Division 1 of the Streets and Highways Code, with particular reference to the amendments thereto, there is hereby created in the City Treasury a special fund to be known as the Special Gas Tax Street Improvement Fund.

All monies received by the City from the State under the provisions of the Streets and Highways Code for the acquisition of real property or interest therein, research, planning, construction, improvements, maintenance and operation of streets or highways (and their related public facilities for nonmotorized traffic), other than State highways, including the mitigation of their environmental effects, the payment for property taken or damaged for such purposes, and the administrative costs necessarily incurred in the foregoing purposes, and shall be paid into said Fund.

All monies in said Fund shall be expended exclusively for the purposes authorized by and subject to the provisions of the Streets and Highways Code. All interest earned on monies in this Trust Fund account shall be allocated to the Trust Fund account in accordance with generally accepted accounting principles.

F.

Air Quality Improvement Trust Fund:

Trust Established:

a.

In accordance with California Health and Safety Code Section 44243(b)(1), the City does hereby express its support for the imposition by the South Coast Air Quality Management District of a motor vehicle registration fee increase as authorized by Health and Safety Code Section(s) 44223 (and 44225), for the purpose of using the fees so generated to reduce air pollution from motor vehicles pursuant to the requirements of the California Clean Air Act of 1988 or the Air Quality Management Plan for the South Coast Air Quality Management District, prepared and adopted pursuant to Health and Safety Code Sections 40460 through 40470.

b.

The Fee Administrator shall establish a separate account in the City Treasury to be known as the Air Quality Improvement Trust Fund. All funds received by the City pursuant to Health and Safety Code Sections 44243 and 44244, along with any other funds designated by the City Council, shall be credited to this account and shall be used for the sole purpose of financing mobile source air pollution reduction programs. The Fee Administrator shall be responsible for crediting funds to the Air Quality Improvement Trust Fund. All interest earned on monies in this Trust Fund account shall be allocated to the Trust Fund account in accordance with generally accepted accounting principles.

Definitions: For the purposes of this Section, the following definitions shall apply:

Fee Administrator: The City Manager or his designee.

Mobile Source Air Pollution Reduction Program: Any program or project implemented by the City to reduce air pollution emitted from motor vehicles pursuant to the California Clean Air Act of 1988 or the Air Quality Management Plan for the South Coast Air Quality Management District prepared and adopted in accordance with the provisions of Health and Safety Code Sections 40460 through 40470.

Interpretation and Purpose: It is the intent of the City Council that the provisions of this Section and the interpretation of the term "mobile source air pollution reduction programs" shall be liberally construed to effectively carry out the purposes of this Section, which are hereby found and declared to be to further public health, safety, welfare and convenience, in accordance with the requirements and limitations of Health and Safety Code Sections 44243 and 44244.

Audits: The City hereby consents to audits, at least once every two years, of all programs and projects funded by vehicle registration fees provided by Health and Safety Code Section 44243; provided, that such audit shall be conducted by an independent auditor selected by the South Coast Air Quality Management District. Audit costs shall be funded as provided in Health and Safety Code Section 44244.1.

(Ord. 190, 3-2-87; Ord. 241, 6-24-91; Ord. 249, 1-13-92; 1994 Code)