Hercules Municipal Code Art. 5 Community And Library Services Commission

There is hereby established a Community and Library Services Commission which shall be composed of five (5) members, who shall be appointed by the Council. All members shall serve at the pleasure of the City Council and may be removed at any time, with or without cause. Four (4) members must be residents of the City of Hercules, registered to vote and at least eighteen (18) years of age. One (1) member shall be a high school student (9th grade to 12th grade) who is a resident of the City of Hercules.

(Ord. 444 § 2 (part), 2009; Ord. 485 § 1 (part), 2015; Ord. 519 § 2 (part), 2019)

(a) Terms of Office. The term of office for members of the Community and Library Services Commission who are eighteen (18) years of age or older at the time of appointment shall be two (2) years. The term of office for any member of the Community and Library Services Commission who is under the age of eighteen (18) at the time of appointment shall be one (1) year.

(b) The first members of the Commission appointed after the effective date of the ordinance codified in this Article shall serve terms as follows:

(1) Three (3) members shall serve an initial term of one (1) year.

(2) Three (3) members shall serve an initial term of two (2) years.

(c) The determination of the respective terms of such initial members shall be as follows:

(1) Consideration will be given to incumbents of the Community Services Commission and Library Commission with one (1) year remaining on their current terms for appointment to the Community and Library Services Commission.

(2) Council members and the Vice Mayor shall make one (1) appointment each. The Mayor shall appoint one (1) adult member and one (1) youth member.

(3) Designation of the one (1) year and two (2) year terms shall be made by lottery draw conducted by the City Clerk.

(d)

(1) Each member shall serve until his successor is duly appointed and qualified.

(2) Upon expiration of the initial terms of the appointed Commissioners, appointments to the Commission shall be made in accordance with the process for appointments established by City Council resolution, as amended from time to time.

(e) One (1) member of this Commission shall serve as the City's representative to the Contra Costa County Library Commission. That representative shall be nominated by the Commission and such nomination shall be forwarded to the City Council for consideration. Such appointment shall be for a period of two (2) years.

(Ord. 444 § 2 (part), 2009; Ord. 519 § 2 (part), 2019)

Any member of the Community and Library Services Commission who is absent from three (3) meetings of the Commission during any rolling twelve (12) month period shall be automatically deemed to have resigned from the Commission. The vacancy thereby created shall be filled as provided in Section 2-2.504.

(Ord. 444 § 2 (part), 2009; Ord. 519 § 2 (part), 2019)

If a vacancy occurs in the membership of the Community and Library Services Commission whether by death, resignation, automatic removal as provided in Section 2-2.503, removal by the Council or for any other reason, the vacancy shall be filled in accordance with the process for appointments established by City Council resolution, as amended from time to time.

(Ord. 444 § 2 (part), 2009; Ord. 519 § 2 (part), 2019)

Members shall receive their actual and necessary expenses incurred in the discharge of their duties, which shall not include travel to and from meetings held within the City of Hercules. Members shall receive no other compensation for their service as a member of the Community and Library Services Commission.

(Ord. 444 § 2 (part), 2009; Ord. 519 § 2 (part), 2019)

The Community and Library Services Commission shall annually elect a Chairperson and Vice-Chairperson to serve a term of one (1) year. The Chairperson shall preside at all meetings and shall report to the City Council on all recommendations of the Commission. The Vice-Chairperson shall perform the functions of the Chairperson in case of absence of the Chairperson. Upon completion of the one (1) year term as Vice-Chairperson, the Vice-Chairperson shall be given the first option to serve as Chairperson of the Commission.

(Ord. 444 § 2 (part), 2009; Ord. 519 § 2 (part), 2019)

The Commission shall hold one (1) regular meeting each month at a public meeting place within the City of Hercules. Such meeting shall be held on the dates and at the times established by City Council resolution, said meeting dates and times to be posted on the City's official website. A special meeting may be called at any time by the Chairperson or by a majority of the members of the Commission. All meetings of the Commission shall be open to the public and the provisions of the Ralph M. Brown Act (Government Code Section 54950 et seq.) shall apply.

(Ord. 444 § 2 (part), 2009; Ord. 519 § 2 (part), 2019)

Three (3) members of the Commission shall constitute a quorum for the transaction of business at any meeting. Action may be taken by a majority of the members present after a quorum has been established.

(Ord. 444 § 2 (part), 2009; Ord. 485 § 1 (part), 2015; Ord. 519 § 2 (part), 2019)

The Community and Library Services Commission shall be advisory to the City Council and shall have the following duties:

(a) Develop plans and recommendations for parks, playgrounds, recreational facilities and use of community buildings and advise the City Council with respect thereto;

(b) Work with the Recreation and Community Services Department on the development and evaluation of recreation programs and community activities;

(c) Provide assistance and support in the initiation and operation of City-sponsored community events;

(d) In cooperation with the Recreation and Community Services Department make recommendations to the City Council with respect to priorities for recreation and community services expenditures in the City's capital improvement program;

(e) Review and comment on the annual operating and capital improvement budgets for the Recreation and Community Services Department;

(f) Render advice and assistance to the City Council with respect to community service needs such as child care and youth summer employment;

(g) Review and make recommendations with respect to fees for the use of parks, playgrounds, recreational facilities and community buildings;

(h) Shall advise the City Council on matters of policy and public interest related to the management, use and preservation of library facilities and property;

(i) Shall investigate and make advisory reports on such matters to the City Council;

(j) Shall render such other specific services as are consistent with the role of an advisory board on the library system, to include recommendations and advice to the County Librarian on matters related to the library system within the City;

(k) The Commission member serving as the City's Area Representative to the Contra Costa County Library Commission shall routinely report to the entire Library Commission on actions taken at the Contra Costa County Library Commission meetings;

(l) Review and make recommendations regarding the Arts in Public Places Program;

(m) Review and coordinate exhibits at the Hercules Public Library;

(n) Such other duties relating to recreation activities and community and library service needs as may be directed by the City Council.

(Ord. 444 § 2 (part), 2009; Ord. 519 § 2 (part), 2019)