Fairfield Municipal Code Art. V Exceptions to Formal Competitive Bidding Procedures

The City Council may suspend competitive bidding for any purchase and may enter into a contract to purchase supplies or procure general contractual services through the use of an alternative selection process after making a finding that doing so would be in the best interests of the city.

(Ord. No. 2019-10, § 5)

In case of a locally declared emergency which requires immediate purchase of supplies or general contractual services, the Purchasing Officer is authorized to secure in the open market supplies or general contractual services regardless of the amount of the expenditure and may waive any other purchase proceedings.

(Ord. No. 2019-10, § 5)

The City Manager, where advantageous to the City, may, by cooperative purchasing agreements, purchase supplies through competitively let legal contracts of other governmental jurisdictions or public agencies without separate competitive bidding by the City, provided that the contract for purchase includes indemnification and insurance terms which satisfy the City’s requirements as set forth in the Purchasing Manual. In addition, the City may act as the cooperating purchasing agent for other public entities.

(Ord. No. 2019-10, § 5)

Purchase of materials, supplies and equipment may be made without adhering to the required procurement methods if they can only be obtained from one vendor either because the desired materials, supplies or equipment is proprietary in nature or because a sole sourced purchase of such items is in the best interest of the City. In any event, approval for all sole source purchases shall be made by the required signing authority, depending on the purchase’s dollar amount.

(Ord. No. 2019-10, § 5)

When it is advantageous to the City, the Purchasing Officer may direct the purchase of surplus supplies from the United States government, or any agency thereof, or from the State of California, or any agency thereof, or any other public body, without compliance with the competitive bidding requirements of this chapter.

(Ord. No. 2019-10, § 5)

Contracts for privately funded consultant services are not subject to the formal bidding procedures of this Chapter, or the Purchasing Officer authorization limit set forth in Section 28.30, provided that, prior to authorizing the consultant to proceed, the applicant has either made payment in full to the City for the cost of any such contract or has entered into an agreement with the City to pay the full cost of any such contract.

(Ord. No. 2019-10, § 5)

§ 28.66. through § 28.69. (Reserved)