Fairfax Municipal Code Ch. 3.36 Public Bidding

The Town Council does elect to become subject to the uniform construction cost accounting procedures set forth in the Uniform Public Construction Cost Accounting Act, Cal. Public Contract Code §§ 22000 et seq., except as otherwise provided herein. The terms referred to herein shall have the meanings ascribed to them in the Uniform Public Construction Cost Accounting Act.

(Prior Code, § 3.36.010) (Ord. 644, passed - -1995; Am. Ord. 795, passed 10-7-2015; Am. Ord. 823, passed 11-7-2018)

(A) Public projects of $60,000 or less may be performed by the employees of the town by force account or by negotiated contract or purchase order awarded by the Town Manager. The approval of contracts by the Town Manager is subject to the town's administrative purchasing policies adopted by Council Resolution 13-30.

(B) Public projects of $200,000 or less may be let to contract by informal procedures as set forth in this chapter.

(C) Public projects of more than $200,000 shall, except as otherwise provided in the Uniform Public Construction Cost Accounting Act, be let to contract by formal bidding procedures.

(Prior Code, § 3.36.020) (Ord. 644, passed - -1995; Am. Ord. 795, passed 10-7-2015; Am. Ord. 823, passed 11-7-2018)

The Town Council does delegate to the Town Manager the authority to solicit and receive bids for informal contracts in accordance with this chapter and the Uniform Public Construction Cost Accounting Act; provided, however, that, the award of any such contracts shall be made by the Town Council.

(Prior Code, § 3.36.030) (Ord. 644, passed - -1995)

The Town Manager may maintain a list of qualified contractors identified according to categories of work. The list shall be developed and maintained in accordance with the criteria determined by the California Uniform Construction Cost Accounting Commission.

(Prior Code, § 3.36.040) (Ord. 644, passed - -1995; Am. Ord. 823, passed 11-7-2018)

(A) All contractors on the list for the category of work being bid, or all construction trade journals specified for the County of Marin by the California Uniform Construction Cost Accounting Commission, or both all such contractors and all such construction trade journals, shall be mailed a notice inviting informal bids unless the product or service is proprietary.

(B) All mailing of notices to contractors and construction trade journals pursuant to division (A) above shall be completed not less than ten calendar days before bids are due.

(C) The notice inviting informal bids shall describe the project in general terms, how to obtain more detailed information about the project, and state the time and place for the submission of bids.

(Prior Code, § 3.36.050) (Ord. 644, passed - -1995)

Notice inviting formal bids shall state the time and place for the receiving and opening of sealed bids and distinctly describe the project. The notice shall be published at least 14 calendar days before the date of opening the bids in a newspaper of general circulation circulated within the town. The notice inviting formal bids shall be mailed pursuant to the requirements of the California Uniform Construction Cost Accounting Act.

(Prior Code, § 3.36.060) (Ord. 644, passed - -1995; Am. Ord. 795, passed 10-7-2015)