Chapter 17.625 — REQUIRED COMMUNITY MEETINGS

The community meeting is intended for the applicant to meet with neighbors and community members at an early stage to present conceptual plans, provide information regarding the proposed project, and receive feedback on project plans prior to submitting for preliminary project review.

(Ord. No. 2024-006)

The following entitlement applications are subject to a community meeting(s):

• A. Administrative Site Plan Reviews.

• B. Comprehensive Plans.

• C. Conditional Use Permits.

• D. Site Plan Reviews.

• E. Specific Plans.

• (Ord. No. 2024-006)

A. Number of Meetings. Two community meetings shall be held, one prior to submitting a preliminary project review or an application submittal, whichever is first in the process, and one after application submittal. Except that only one meeting shall be required for any residential project.

B. Scheduling. Applicants shall work with an assigned planner to ensure community meetings do not conflict with Planning Commission meetings, City Council meetings, or other important city functions. A community meeting as outlined herein, is separate and apart from any other outreach meetings the applicant may conduct at their discretion, and any required public hearings.

(Ord. No. 2024-006; Ord. No. 2025-008, Exhibit A (part))

The applicant will hold the community meeting at or near the subject property and shall also livestream the meeting, providing the public an opportunity to attend virtually and provide comments. Ample parking for attendees should be provided at the meeting location.

(Ord. No. 2024-006)

A. The applicant shall prepare a project website with information on the project, including the project location (with a map), the requested entitlements, a project description, and any architectural or conceptual drawings available. B. The applicant shall be responsible for notification to occupants and property owners within a minimum 500-foot radius of the subject property. The notification shall be mailed out a minimum of 14 days prior to the scheduled community meeting. The applicant shall provide the Current Planning Division with an Affidavit of Mailing and all

notification costs shall be the responsibility of the applicant. The notification shall include the following minimum information:

1. The date, time, and location of the community meeting and a link for the public to attend online.

2. The project location (with a map), the requested entitlements, a project description, web address for the project

website, and contact information including mailing address, phone number, and email information for the applicant and representatives.

(Ord. No. 2024-006)

A. The applicant hosted and facilitated community meeting shall follow the structure and include the material as outlined below:

1. The meeting shall be held both in person and online, with the ability for all attendees to ask questions and

receive responses.

2. A sign-in sheet which shall include name, address, phone number, and email address of each attendee shall be

provided.

3. Applicant shall give an overview of the project and present plans (i.e., floor plans, site plans, elevations,

renderings, etc.) and results of any preliminary environmental studies as applicable.

4. Applicant shall answer questions about the project from attendees, including requested entitlement and operation

details.

5. Applicant shall consider project changes in response to comments.

6. Applicant shall keep meeting minutes that include bullet points of all concerns, comments, questions raised, and

responses provided.

7. Applicant shall provide the sign in sheet, bullet point minutes, and applicant presentation to the Project Planner within three working days following the community meeting. (Ord. No. 2024-006)

A. A community meeting shall not be required where requiring such a meeting is prohibited by State Law.

B. At the discretion of the Director. the community meeting requirements above may be adjusted to allow a meeting to be held in person or online only, and without creating a project website.

(Ord. No. 2024-006; Ord. No. 2025-008, Exhibit A (part))