Cudahy Municipal Code Ch. 3.04 City Funds and Records

The city council shall not hear or consider or allow or approve any claim, bill or demand against the city unless the same be itemized giving names, dates and particular services rendered, character of process served and upon whom, distance traveled, character of work done, and number of days engaged, materials and supplies furnished, when and to whom, and in what quantity furnished, the price therefor, and any other pertinent details as the case may be. Claims and demands for salaries and wages of officers and employees of the city may, but need not be, presented to the city in accordance with the provisions of this chapter. (Ord. 476 § 8. 2002 Code § 2-5.1).

(1) All claims against the city for money or damages not otherwise governed by the Tort Claims Act or another state law (hereinafter, “claims”) shall be presented within the time and in the manner prescribed by Part 3 of Division 3.6 of Title 1 of the California Government Code (commencing with Section 900 thereof) for the claims to which that Part applies by its own terms, as those provisions now exist or shall hereafter be amended and also as provided in this section.

(2) All claims shall be made in writing and verified by the claimant or by his or her guardian, conservator, executor or administrator. No claim may be filed on behalf of a class of persons unless verified by every member of that class as required by this subsection.

(3) In accordance with Government Code Sections 935(b) and 945.6, all claims shall be presented as provided in this section prior to the filing of suit on such claims. (Ord. 511 § 2; Ord. 476 § 8. 2002 Code § 2-5.2).

If any claim or demand shall be approved and allowed by the council, the city clerk shall endorse upon each of the duplicate copies thereof the words “Allowed by the City Council of the City of Cudahy,” together with the resolution number allowing the same, for what amount, and from what fund, and the city clerk shall attest the same with his signature. (Ord. 476 § 8. 2002 Code § 2-5.3).

When any claim or demand has been audited, approved, and allowed by the council or is otherwise proper for payment, the mayor shall draw a warrant upon the city treasury for the same and shall specify for what purpose the same is drawn and out of what fund it is to be paid. (Ord. 476 § 8. 2002 Code § 2-5.4).

All warrants and checks of the city shall bear the signature of the city treasurer or the deputy city treasurer or the city clerk and the finance director or the city manager or the city clerk. One of the required signatures may be affixed by stamping or otherwise placing a facsimile of such signature thereon. (Ord. 599U § 1, 2006; Ord. 593 § 1, 2004; Ord. 476 § 8; Ord. 396 §§ 1, 7. 2002 Code § 2-5.5).

All employees on a monthly salary shall be paid semi-monthly on the fifteenth day and the last day of each calendar month. Payroll warrants need not be audited by the council prior to payment, but payrolls shall be presented to the council for ratification and approval at the first regular meeting after delivery of the payroll warrants. (Ord. 476 § 8. 2002 Code § 2-5.6).

Warrants drawn in payment of demands approved by the city clerk as conforming to a budget approved by city resolution need not be audited by the council prior to payment. Budgeted demands paid by warrant prior to audit by the council shall be presented to the council for ratification and approval at the first regular meeting after delivery of the payroll warrants. (Ord. 476 § 8. 2002 Code § 2-5.7).

(1) Expenditures not previously authorized as part of the current fiscal year budget process or previous budget approvals will require city council action and approval.

(2) Previously approved expenditures (either through prior or current fiscal year budgets) requiring additional funds not currently available in the unrestricted fund balance will require city council approval for temporary transfer and use of either committed or assigned funds from the treasury (in accordance with the city’s existing fund balance reserve policy as set and amended through resolution by the city council).

In the event that, at the end of the fiscal year, the expenditures exceeded revenues, the temporary transfer of the unrestricted funds will be permanent and the financial statements will reflect a transfer from unrestricted funds reducing the stated fund balance (reserves). (Ord. 757 § 2, 2024; Ord. 476 § 8. 2002 Code § 2-5.8).

No person, unless authorized by the city clerk, mayor, or city attorney, shall remove any paper or document from the City Hall. (Ord. 476 § 5. 2002 Code § 2-5.9).