Coronado Municipal Code Ch. 8.08 Claims Against the City

Sections:

• 8.08.010 Payroll certiEcation.

• 8.08.020 Bills other than payroll.

• 8.08.030 Form.

• 8.08.040 Filing of claims.

• 8.08.050 Time limit for damage claim.

• 8.08.060 VeriEcation.

The regular payroll of all oKcers and employees of the City, including such temporary employees as may be hired for speciIc purposes by the City Manager under general authorization of the Council shall, before payments, be duly certiIed:

A. By the appropriate department director (that the labor was actually performed by the employee at the rate of pay speciIed);

• B. By the City Manager (that the employment was duly authorized); and

C. By the Director of Administrative Services (that such employment and payment conform to the budget ordinance or other authorization of the Council) and shall thereupon be payable as provided by law; but all such payments shall in due course be examined and approved by the Auditing Committee of the Council. (Ord. 1794)

All other demands, bills and claims against the City arising out of contract, including bills for labor, material and supplies furnished, shall, before payment, be audited and approved by the Auditing Committee, and payment thereof authorized by the Council with such exceptions as approved by the Council and as provided by law and ordinance; provided, that where contracts duly executed by the City call for speciIc payments on speciIed dates, such payments shall become payable on such dates after proper certiIcation by appropriate City oKcials as set forth in CMC 8.08.010, and subject to Inal audit by the Auditing Committee and approved by the Council.

All such demands, bills, and claims against the City arising out of contract, except the payroll, shall be accompanied by a requisition/purchase order or a request for a warrant to the Administrative Services, bearing a date, price and a brief description of the article furnished and the work or labor performed, and shall be signed by the person ordering the same and shall be approved by the City Manager and the Director of Administrative Services. A register of audited demands shall be submitted to the City Council approval or rejection and shall have attached thereto the aKdavit of the Director of Administrative Services certifying as to the accuracy of the demands and the availability of the funds for the payment thereof. The register shall be signed by the Auditing Committee. (Ord. 1354)

All claims shall be Iled with the Director of Administrative Services except claims for damages.

No claim for damages against the City shall ever be allowed or paid unless there has been Irst Iled with the City Clerk and presented to the Council a claim therefor within six months after the occurrence from which the damages arose.

All such claims for damages shall be Irst veriIed by the claimant before an oKcer authorized to administer oaths.