City of Industry Municipal Code Ch. 3.24 Presentment of Demands

That salary or wages of each officer and employee of the city shall be established by the city council.

(Ord. 363 § 1, 1974)

The salaries or wages of the officers and employees of the city shall be due twice each calendar month, on noon of the fifteenth and last day of each month. The salary or wages due on the fifteenth of the month shall be for the salary or wages earned between the first and fifteenth day, inclusive, of that calendar month. The salary or wages due on the last day of each month shall be for the salary or wages earned between the sixteenth and last day, inclusive, of the preceding calendar month.

(Ord. 363 § 2, 1974)

Each person claiming money due him or her from the city and each officer or employee who is entitled to be paid for services rendered to the city shall execute and file with the city clerk a demand against said city in duplicate in such form as the city council may from time to time prescribe.

(Ord. 363 § 3, 1974)

The city clerk shall present the demand (other than demands executed by officers and employees for salaries and wages) to the city manager. The city manager or his or her designated representative shall review the demand and determine whether it is accurate, proper, and correct. In the event that the demand is approved by the city manager or his or her designated representative, the city treasurer shall determine whether or not the amount of the demand exceeds the income and revenue of the city for the fiscal year in which the indebtedness was incurred and whether or not funds are available for the payment thereof.

(Ord. 363 § 4, 1974; Ord. 474 § 1, 1982)

In the case of demands executed by officers and employees for salaries and wages the city clerk shall compare the demand with the payroll and attendance record which has been certified and approved by him or her and shall execute his or her affidavit upon the demand whether or not he or she certifies to its accuracy, approves the same, and that its amount does or does not exceed the income and revenue for the year in which the indebtedness was incurred and that funds are or are not available for the payment thereof. In the event the officer or employee who has executed the demand has a department head, such head shall make the comparison and approve the demand. After the comparison and approval have been made and given by the city clerk or department head, the city clerk shall audit the demand, and in the event that the audit shows that the demand is accurate, proper and correct, shall sign upon the demand that it has been audited and approved.

(Ord. 363 § 4, 1974)

The audited demand shall be presented by the city clerk to the city council for approval or rejection at its next regular meeting. Such demand may be presented to the city council as part of a register of audited demands which shall have attached thereto a certification by the city manager or his or her designated representative that the demands are accurate, proper, and correct and a certification by the city treasurer that funds are available for the payment thereof. The city council shall audit each demand separately from all other demands and determine whether or not it is a proper claim against the city and the amount thereof is correct and accurate. If the city council, after audit, determines that the demand is a proper one, and its amount does not exceed the income and revenue for the year in which the indebtedness was incurred, it shall order the city clerk to draw a warrant upon the city treasurer for the same, which warrant shall be signed by the mayor or the mayor pro tempore and the treasurer or the deputy treasurer and shall thereupon become a check in payment of the claim or demand for which it is drawn, and shall be delivered to the claimant.

(Ord. 363 § 4, 1974; Ord. 474 § 2, 1982)