Carlsbad Municipal Code Ch. 1.16 Finance

Full responsibility for all of the billing, accounting and auditing activities of the District shall be man- aged by the City of Carlsbad Finance Department. These functions shall be performed in conformance with current City procedures for enterprise funds and generally accepted accounting principles.

(Ord. 50, 11/12/2024)

Investment of District funds shall be performed by the City of Carlsbad City Treasurer in accordance with state law and the City's Investment Policy. District fund investments shall be accounted for separately.

(Ord. 50, 11/12/2024)

The Purchasing Ordinance of the City of Carlsbad as set forth in Title 3, Chapter 3.28 of the Carlsbad Municipal Code is adopted by reference and incorporated as part of this Code, except that whatever provisions refer to a City of Carlsbad board, territory, area, agency, official, employee or otherwise it shall mean the corresponding board, territory, area, agency, official, staff or otherwise of the District, and if there is none, it shall mean that the City is acting in the same capacity on behalf of the District.

(Ord. 50, 11/12/2024)

In addition to the emergency purchasing procedures contained in Carlsbad Municipal Code Chapter 3.28, the Executive Manager of the District is authorized to execute emergency public works contracts and purchasing agreements, as necessary, to restore water service or safeguard the health and safety of the public, subject to the following provisions.

A. The Executive Manager makes a written determination of the facts constituting the emergency to be presented to the Board of Directors at the first meeting held after the General Manager has taken such action, including facts demonstrating that prior Board approval was impractical.

B. Any emergency public works contracts authorized under this section shall be less than twenty-five thousand dollars.

C. Prior to entering into any purchasing agreement, the Executive Manager shall require the use of reasonably available District supplies, equipment, and personnel, as well as the supplies, equipment and personnel reasonably available under mutual aid agreements.

(Ord. 50, 11/12/2024)

A. No claim for damages against the District shall be allowed or paid unless a claim has first been filed with the Secretary to the Board of Directors within the time periods required by subsection B of this section.

B. A claim relating to a cause of action for death or for injury to person or to personal property or growing crops shall be filed not later than six months after the accrual of the cause of action. A claim relating to any other cause of action shall be filed not later than one year after the accrual of the cause of action.

C. The City of Carlsbad's Risk Management Division is responsible for loss prevention including the handling of claims received by the District.

(Ord. 50, 11/12/2024)

A. When not otherwise prohibited by law, the Executive Manager may authorize a refund in an amount up to twenty-five thousand dollars for monies that were erroneously paid to or collected by, but not actually due to the District at the time the funds were received, such as overpayments or duplicate payments.

B. A written request for refund, signed by the person paying the fee or by the General Manager shall be filed with the Executive Manager or designee setting forth the facts and reasons which justify the request.

C. The Executive Manager or designee shall make findings that support the authorization for refund and shall send regular reports of refunds exceeding ten thousand dollars to the Board of Directors.

(Ord. 50, 11/12/2024)

The Executive Manager shall have authority to accept donations received by the District in the form of cash, financial securities, or real or personal property, in an amount up to five thousand dollars. The Executive Manager shall use the donation in accordance with the donor's intent, including selling real or personal property to fund District activities. If there is no such intent, the money shall be added to the District's contingency account. Each month the Executive Manager shall send to the Board of Directors a report of all donations that have been accepted.

(Ord. 50, 11/12/2024)