Article 3 — ADMINISTRATION AND ENFORCEMENT

The local building official of the jurisdiction responsible for the site upon which the facility i

16-301. Local responsibility for plan checking and inspection. The local building official of the jurisdiction responsible for the site upon which the facility is located is responsible for routine plan checking and on-site inspections for compliance with local building codes, regulations and requirements.

Authority: Education Code Section 19960.

Reference: Education Code Section 19958(b).

16-302. Required submissions to the state librarian before putting a project to bid.

(a) No project shall receive Bond Act funds if it has been put to bid before the State Librarian has reviewed and approved, in sequence, the following submissions of design and fiscal documents:

1. The building program, schematic designs and outline specifications, and a current project budget.

2. Preliminary plans and specifications (also known as 100 percent design development documents), and a current project budget.

3. Working drawings and specifications and contract language (also known as construction documents or contract documents), and a current project budget. This submission shall be prior to the local plan check.

4. Any revisions to the approved set of schematic designs, preliminary plans, or any revisions to the approved set of working drawings, specifications and contract clauses, including any resulting from the local plan check if they affect library operations or project scope.

(b) Projects which, at the time of approval of their application by the Board, have completed any of the design documents in the preceding subsection, shall after approval of the application submit the building program and the most current set of design documents to the State Librarian for the required review, in the number of copies specified by the State Librarian. Earlier versions need not be submitted.

Authority: Education Code Section 19960.

Reference: Education Code Section 19960.

Exception: Submission requirements shall differ from those in the preceding section for the designs of the following projects:

1. Projects solely for energy conservation shall submit an energy audit by a qualified engineer or architect, instead of a building program.

2. Projects whose total cost is less than $200,000, including any contiguous work not included in the approved project, shall omit the submission of the preliminary plans and specifications.

3. Projects governed by this section shall provide all other required submissions.

Authority: Education Code Section 19960.

Reference: Education Code Section 19957.

Grantees shall periodically provide the State Librarian an amended schedule of dates when the required initial submissi

16-303. Notification of submission dates. Grantees shall periodically provide the State Librarian an amended schedule of dates when the required initial submissions of building programs and schematic, preliminary and working drawings will be made. Submissions received within twenty-two (22) working days of the date specified on the most recent amended schedule received from the grantee at least thirty (30) working days prior to the submission shall be reviewed within the time periods specified in this Article.

Authority: Education Code Section 19960.

Reference: Education Code Sections 19957 and 19960.

16-304. Time period for review of submissions prior to bid.

• (a) The State Librarian shall review:

1. The initial submission of building programs, schematic drawings and outline specifications, and current project budget within fifteen (15) working days after receipt.

2. The initial submission of preliminary plans and specifications, and current project budget within fifteen (15) working days after receipt.

3. The initial submission of working drawings, specifications and contract clauses within thirty (30) working days after receipt.

(b) The State Librarian shall approve any required resubmissions or any changes to approved designs and documents prior to bid, within five (5) working days after receipt.

(c) If the submission is received more than twenty-two (22) working days earlier or later than the date specified on the most recent amended schedule received from the grantee at least thirty (30) working days prior to the submission, the State Librarian may extend the review period for that submission by ten (10) working days.

(d) Following the time period for review, the State Librarian shall either approve the submission or notify the submitter of the deficiencies that are to be corrected. If the State Librarian does neither, the submission is approved as submitted. Authority: Education Code Section 19960.

Reference: Education Code Section 19960.

16-305. Change orders.

(a) Following local award of the construction contract for the project, the grantee shall submit to the State Librarian a copy of each initiator, regardless of its nature, no later than the same time it is forwarded to the contractor.

(b) The State Librarian shall, within three working days of receipt of the initiator, review all initiators that if issued as change orders would:

1. Affect library operations, including but not limited to work that affects the location or number of any bookstacks, storage shelving, doorways or direction of swing of doors, paths of travel and circulation, access to any library equipment, materials and services, or use of spaces. Any such initiators shall be accompanied by a statement by the local library director describing how the change will be accommodated in the operational program following completion of the construction; or,

2. Change the scope of the project, including the project budget if the change would reduce the local contribution to the project.

• (c) Upon receipt of any initiator requiring review in accordance with the preceding subsection, the State Librarian shall:

1. Approve the change order; or,

2. Return the initiator for resubmission, for a specified reason, in which case the resubmission will be reviewed within three days of its receipt; or,

3. Notify the submitter than an additional period not to exceed five days will be required to gather specified additional information. No further additional time shall be taken for this reason.

(d) If the State Librarian does not act in accordance with the preceding subsection, the change order may be issued as submitted.

(e) All other change orders may be issued without the State Librarian’s approval.

Authority: Education Code Section 19960.

Reference: Education Code Sections 19957, 19962 and 19965.

The State Librarian shall review and approve building programs, schematic desi

16-306. Review of building programs, schematic designs, specifications and budget. The State Librarian shall review and approve building programs, schematic designs, outline specifications and the current project budget to ensure that:

(a) The building program conforms to general principles of library planning as included in Nolan Lushington, Libraries Designed for Users (1979); Raymond Holt, Wisconsin Library Building Handbook (1978); Aaron Cohen, Designing and Space Planning for Libraries (1979), or similar standard public library planning works, and as supplemented by subsequent standard journal literature on changing concepts of library service.

(b) The schematic designs and outline specifications appropriately interpret the building program, provide functional arrangements and a practical design.

(c) The current project budget is appropriate to the approved program and to the schematic designs and outline specifications. Authority: Education Code Section 19960.

Reference: Education Code Section 19957.

The State Librarian shall review and approve preliminary plans and specifications and the current

16-307. Review of preliminary plans, specifications and budget. The State Librarian shall review and approve preliminary plans and specifications and the current project budget to ensure that:

• (a) The preliminary plans carry out the approved schematic design concepts without significant change.

• (b) The support systems are appropriate to meet program requirements, accessible and reasonably laid out.

• (c) There are no obvious code compliance problems.

(d) The current project budget is appropriate to the approved program and to the preliminary designs.

Authority: Education Code Section 19960.

Reference: Education Code Section 19957.

The State Librarian shall review and approve working drawings and specification

16-308. Review of working drawings, specifications, budget and contract language. The State Librarian shall review and approve working drawings and specifications, the current project budget, and contract language to ensure that:

• (a) The systems and design are compatible with the programmatic needs of the library and the requirements of the State Building Code.

• (b) The design reflects prudent principles of public works buildings design and good construction practice.

• (c) The systems in the design documents are well coordinated.

• (d) The current project budget is appropriate to the approved program and to the working drawing designs.

(e) The construction contract provides for all relevant requirements of the Bond Act, of the regulations adopted under authority of Education Code Section 19960, and of the project documents.

Authority: Education Code Section 19960.

Reference: Education Code Section 19957.

16-309. Arbitration if fail to agree on comments.

(a) If the grantee and the State Librarian cannot agree on disposition of comments by the State Librarian at any of the reviews by the State Librarian, the State Librarian shall provide to the grantee a list of three experts qualified in the appropriate discipline. The experts shall not have previously been involved with the project. The grantee shall choose one of them to decide the issue, and shall pay the expert’s costs and customary fees. The expert’s decision shall be binding on both parties.

(b) If the issue relates to code interpretation, its disposition shall use the jurisdiction’s local code appeals process. Authority: Education Code Section 19960.

Reference: Education Code Section 19957.

16-310. Bookstacks.

(a) No bookstacks may be installed, remodeled or moved until the State Librarian has reviewed and approved in sequence the following:

1. Specifications for the bookstacks, which implement the standards in Part 2 of the State Building Code, and

2. The local review of the contractor’s calculations showing that the installation meets the specification.

This requirement applies to bookstacks to be installed, remodeled or moved in any project receiving Bond Act funds. It also applies both to bookstacks included in the local construction contract and to bookstacks contracted for separately from the local construction contract, but installed within one year of the completion of the local construction contract.

(b) The grantee or its successor in interest shall ensure that any bookstacks installed, moved or remodeled in any project during the twenty (20) years following acceptance of the project by the local jurisdiction having title to the facility conform to the specifications for library bookstacks in the State Building Code applicable to the project at the time of project completion. Authority: Education Code Section 19960.

Reference: Education Code Sections 19957(f) and 19967(a).

If any floor areas in a project are adjacent to bookstacks and are potentially available for future installation of bookstacks, even if not

16-311. Floor loads. If any floor areas in a project are adjacent to bookstacks and are potentially available for future installation of bookstacks, even if not originally so intended, those areas shall conform to the same floor load standards as required for the bookstacks.

Authority: Education Code Section 19960.

Reference: Education Code Section 19957.

16-312. Remodeling.

(a) Remodeling and renovation of public library facilities constructed prior to 1973 shall conform to the Uniform Building Code requirements for remodeling, except that:

1. Remodeling and renovation of facilities classified as qualified historical buildings or structures under Health and Safety Code Section 18955 shall meet the requirements of the State Historical Building Code instead of the requirements of the Uniform Building Code.

2. Remodeling or renovation projects that include unreinforced masonry shall conform to Chapter 1 of the Appendix to the Uniform Code for Building Conservation, 1987. If a jurisdiction with a remodeling or renovation project that includes unreinforced masonry has adopted a local earthquake hazard mitigation program that requires strengthening such structures, the jurisdiction may instead follow its local program.

(b) Remodeling and renovation of public library facilities constructed in 1973 or later, or parts of public library facilities, shall for the facility, or each respective part of a facility, conform to the codes in effect at the time of original construction for the facility or for the respective part. If the remodeling and renovation is for a facility that had previously been remodeled, or for one or more parts that had previously been remodeled, and such previous remodeling required that the facility or respective parts of the facility were brought up to the code in effect at the time of previous remodeling, then the remodeling funded by Bond Act moneys shall conform to the code in effect at the time of previous remodeling rather than the code in effect at the time of original construction of the respective parts of the facility.

Authority: Education Code Section 19960.

Reference: Education Code Section 19957.

The grantee shall provide the State Librarian reasonable access to the construction site and to project records.

16-313. Access to construction and records. The grantee shall provide the State Librarian reasonable access to the construction site and to project records.

Authority: Education Code Section 19960.

Reference: Education Code Section 19960.