Burbank Municipal Code Art. 10 Records; Filing and Use

2-1-1001: FILING WITH CITY CLERK REQUIRED:

The following papers, documents and instruments of the City shall be delivered into the custody and care of the City Clerk and shall be retained by them subject to the terms of this article, or other order of the Council, or laws of the State, which may be applicable thereto.

A. Council Papers And Documents: All written instruments, papers and documents other than warrants, demands or instruments marked, or otherwise indicated, for transmittal or filing elsewhere, which come before, are presented to, approved or adopted by, or otherwise referred to, or passed upon, by the Council at any regular, adjourned or special meeting.

B. Insurance Policies: All policies of insurance of every kind and character purchased by, or delivered to, the City for its benefit or for the benefit of the public.

C. Title Certificates: All evidences of, or certificates of, title to real or personal property belonging to the City, including, but not limited to, deeds, automobile pink slips and bills of sale.

D. Guaranty And Surety Bonds: All guaranty and surety bonds required by any ordinance of the City to be filed with the City or any department or official thereof by licensees or holders of permits. [Formerly numbered Section 2-121; renumbered by Ord. No. 3058, eff. 2/21/87.]

2-1-1002: USE BY OFFICERS AND EMPLOYEES OF CITY:

The City Clerk shall keep and retain all said papers, documents and instruments delivered to and under their care and custody, subject to use by City officials and employees in the manner following:

A. For examination in the City Clerk’s office; and

B. For removal from the City Clerk’s office in connection with City business for a period of not to exceed two (2) weeks and then only upon record of such removal, with the date thereof made by the City Clerk and signed by the City official or employee withdrawing the same. The City Clerk, upon the return of such documents at the expiration of two (2) weeks, shall permit withdrawal for additional two (2) week periods of time in the manner aforesaid. [Formerly numbered Section 2-122; renumbered by Ord. No. 3058, eff. 2/21/87.]

2-1-1003: INSPECTION BY PUBLIC:

See Charter Section 1300. [Formerly numbered Section 2-123; renumbered by Ord. No. 3058, eff. 2/21/87.]

2-1-1004: AVAILABILITY OF CERTIFIED COPIES; COSTS19:

Certified, or other copies, of all papers, documents and instruments on file in the City Clerk’s office shall be furnished to any person, requesting the same upon prepayment to the City Clerk of a reasonable charge to be fixed by them which will cover the cost of reproduction and certification of such documents as are requested. No charge shall be made to any City official or employee requesting such copy or copies for City business. [Formerly numbered Section 2-124; renumbered by Ord. No. 3058, eff. 2/21/87.]

2-1-1005: DELIVERY TO SUCCESSOR:

See Charter Section 1300. [Formerly numbered Section 2-125; renumbered by Ord. No. 3058, eff. 2/21/87.]

2-1-1006: INSURANCE POLICIES AND BONDS; DUTY OF CITY CLERK TO NOTIFY CITY MANAGER OF EXPIRATION:

It shall be the duty of the City Clerk, not less than sixty (60) days prior to the expiration of any policy of insurance or surety or guaranty bond purchased by the City, such as the City automobile fleet insurance or public liability policy and filed with them hereunder, to notify the City Manager in writing, giving the name of the insured, the insurance carrier, surety or guarantor, and coverage, and the date of expiration of such policy or policies. [Formerly numbered Section 2-126; renumbered by Ord. No. 3058, eff. 2/21/87.]

2-1-1007: DESTRUCTION OF DUPLICATE RECORDS NO LONGER REQUIRED:

The City Manager may authorize destruction of duplicate records no longer required, provided the original record is retained. [Formerly numbered Section 2-127; renumbered by Ord. No. 3058, eff. 2/21/87.]