Bradbury Municipal Code Art. I In General

The purpose of this chapter is to maximize the purchasing value of public funds in procurement of goods and services needed for City purposes, and to provide safeguards for maintaining a procurement system of quality and integrity.

(Prior Code, § 2700)

Except as otherwise provided in this chapter, this chapter applies to contracts for the procurement of equipment, supplies and services. When the procurement involves the expenditure of funds provided to the City from other governmental entities, the procurement shall be conducted in accordance with any law or shall prevent any public agency from complying with the terms and conditions of any grant, gift or bequest that is otherwise consistent with law.

(Prior Code, § 2701)

The following words, terms and phrases, when used in this chapter, shall have the meanings ascribed to them in this section, unless the context or subject matter otherwise requires:

Brand name or equal specification means a specification limited to one or more items by manufacturers' names or catalog numbers to describe the standard of quality, performance and other salient characteristics needed to meet City requirements, and which provides for the submission of equivalent products.

Brand name specification means a specification limited to one or more items identified by manufacturers' names or catalog numbers, or for goods and services which are substantially similar in specification.

Business means any corporation, partnership, individual, sole proprietorship, joint-stock company, joint venture or any other private legal entity.

Equipment means any machinery, tools, computer or printing devices or other products which are used over a long period of time and are not consumed in the course of their useful life.

Invitation for bids means all documents, whether attached or incorporated by reference, utilized for soliciting bids.

Person means any business, individual, union, Committee, club, other organization or group of individuals.

Procurement means the buying, purchasing, renting, leasing or otherwise acquiring of any personal property or services. The term "procurement" also includes all functions that pertain to the obtaining of any supply or service, including description of requirements, selection, and solicitation of sources, preparation and awards of contract and contract administration.

Services means the furnishing of labor, time or effort, not involving the delivery of a specific end product other than advice reports or plans which are incidental to the required performance.

Specification means any description of the physical or functional characteristics or of the nature of an item of equipment, a supply, service or construction item. The term "specification" may include a description of any requirement for inspecting, testing or preparing a supply or service for delivery.

Supplies means any description of the physical or functional characteristics or of the nature of an item of equipment, a supply, service or construction item. The term "supplies" may include a description of any requirement for inspecting, testing or preparing a supply or service for delivery.

Surplus equipment or supplies means an item of equipment or supply which is worn out, obsolete or unsuitable for City use.

(Prior Code, § 2702)

The City Manager is hereby designated as the Purchasing Officer with the following duties:

(1) Procure or supervise the procurement of all equipment, supplies and services needed by the City;

(2) Delegate authority to other City employees to purchase equipment, supplies or services, and to dispose of surplus supplies if such delegation is deemed necessary for the effective procurement or disposal of those items;

(3) Sell, trade or otherwise dispose of surplus equipment or supplies belonging to the City;

(4) Establish and maintain programs to develop specifications, contract administration and inspection and acceptance, in cooperation with the public agencies using the equipment, supplies and services;

(5) Call for bids or give notice of the City's intention to purchase or dispose of property to any and all persons, or publish notices in any case, whether or not the same is required by the terms of this chapter; and is further empowered to invite bids by telephone, telegraph, fax or by mail when deemed in the best interests of the City;

(6) Keep a record of all purchases made and the bids, if any, submitted thereon;

(7) Direct supervision over the City central stores and all other inventories of supplies belonging to the City;

(8) Establish and maintain procedures and specifications for the purchase of paper and paper products as defined in Public Contracts Code § 12161 which give preference, whenever feasible, to the purchase of recycled paper and paper products containing recycled paper;

(9) Provide a preference to the suppliers of recycled paper or paper products equal to five percent of the lowest bid or price quoted by suppliers offering unrecycled paper and paper products; and

(10) Sign and approve all purchase orders written by the City.

(Prior Code, § 2703)