American Canyon Municipal Code Ch. 3.08 Claims Against the City

As a prerequisite to bringing suit thereon against the city or any

officer, department, commission or board of the city, any claim for money or damages (including claims which would otherwise be excepted by Section 905 of the Government Code of California) which is not governed by any other statutes or regulations expressly relating thereto, shall be presented and acted upon in accordance with Title 1, Division 3.6, Part 3, Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910), of the Government Code of California. This section shall relate only to the bringing of suit upon any claim, and shall not be deemed to apply to the authority of the director of finance and general services, the council, and other officers to process and pay, in the ordinary course of business, the just obligations of the city, such as routine salaries and wages, principal and interest on bonds, payments of purchases, and other like expenditures for which there is an express budget appropriation, and in connection with which there is no dispute as to the obligation and amount being payable.

Previously codified as § 3.16.010

No payment shall be made from the city treasury or out of

the funds of the city unless the demand which is to be paid is duly audited as prescribed herein or by other provisions of law.

Previously codified as 3.16.020

Claim against the city shall be paid on demands on the treasury as

herein provided on forms to be prescribed by the director of finance and general services.

Previously codified as 3.16.030

Except for tort claims, every claim and demand received

against the city shall be first presented to and approved in writing by the receiving department or office, which shall certify to the actual delivery or rendition of the supplies, materials, property or service for which payment is claimed; that the quality and prices correspond with the original specifications and contracts, if any, upon which the claim is based; that the demand in all other respects is proper and valid, and which shall further indicate the budgetary account to which said demand is to be charged.

Previously codified as 3.16.040

receiving department or office shall be presented to the director of finance and general services who shall satisfy himself whether:

(A) The claim is legally due and owing by the city;

(B) There are budgeted or otherwise appropriated funds available to pay the claim;

(C) The claim conforms to a valid requisition or order;

(D) The prices and computations shown on the claim are verified;

(E) The claim contains the approval of other departments and officials as required.

Previously codified as 3.16.050

Claims submitted by the

county under Section 57384 of the Government Code for services furnished during the remainder of fiscal year 1991-92 shall be paid in accordance with the provisions of the section. Such claims shall be in compliance with all provisions of Section 57384 of the Government Code and shall be accompanied by itemized statements regarding the actual delivery of the supplies, materials, property or service for which payment is claimed, including any and all indirect charges constituting a portion of the claim.

Previously codified as 3.16.055

(A) Prepayment of demands prior to audit by the finance committee and the council may be made by the director of finance and general services in conformity with the authority provided by Section 37208 of the Government Code of the state.

(B) Whenever the director of finance and generally services determines that a refund is due of fees, taxes or other receipts collected in error or in advance of being earned, or of money the refund of which is otherwise due pursuant to specific provisions of this code or of any other ordinance of this city, they any such refund shall be deemed as conforming to the currently approved budget, and may be prepaid in the same fashion as other demands encompassed within the terms of subsection (A) of this section.

Previously codified as 3.16.060

Following audit of demands of the director of finance and general services

shall prepare a register of audited demands showing the claimant's name, amount of demand, the warrant number and date thereof, and transmit said register to the city manager for his review and presentation to the finance committee and the council, with his approval or other report.

Previously codified as 3.16.070

The register of demands shall be presented to the council at the next

regular meeting thereof. The council may by resolution approve, conditionally or partially approve or reject such register of demands and in connection therewith consider the recommendations of the finance committee and the city manager.

Previously codified as 3.16.080

Following approval of the register of demands by the council, the

chairperson of the finance committee and the city manager shall endorse the resolution approving the register of audited demands to signify there was proper processing of demands therein before the council took action.

Previously codified as 3.16.090