Alhambra Municipal Code Art. V Executive and Administrative Departments

The executive and administrative powers, authority and duties of the city, not otherwise provided for, shall be distributed among and assigned to five departments as follows:

• 1. Department of public affairs.
• 2. Department of finance.
• 3. Department of public works.
• 4. Department of public safety.
• 5. Department of supplies.

The department of public affairs shall be under the supervision of the mayor, subject to the provisions of this Charter, and each of the other departments shall be under the supervision of one of the other councilpersons, according and subject to the provisions of this Charter.

A. The following offices are established in the City of Alhambra:

• 1. Mayor and councilperson of public affairs.
• 2. Vice Mayor and councilperson of the department of finance.
• 3. Councilperson of the department of public works.
• 4. Councilperson of the department of public safety.
• 5. Councilperson of the department of supplies.

B. Commencing with the second regular meeting in August, 1984, the office of MAYOR AND COUNCILPERSON OF PUBLIC AFFAIRS shall be routinely rotated by councilmanic district for a term of nine months each as provided for herein.

DISTRICT FROM TO

Third District August, 1984 May, 1985

Fifth District May, 1985 February, 1986

Second District February, 1986 November, 1986

Fourth District November, 1986 August, 1987

First District August, 1987 May, 1988

Third District May, 1988 February, 1989

Fifth District February, 1989 November, 1989

Second District November, 1989 August, 1990

C. Commencing with the second regular meeting in August, 1984, the office of VICE MAYOR AND COUNCILPERSON OF THE DEPARTMENT OF FINANCE shall be routinely rotated by councilmanic district for a term of nine months each as provided for herein.

DISTRICT FROM TO

Fifth District August, 1984 May, 1985

Second District May, 1985 February, 1986

Fourth District February, 1986 November, 1986

First District November, 1986 August, 1987

Third District August, 1987 May, 1988

Fifth District May, 1988 February, 1989

Second District February, 1989 November, 1989

Fourth District November, 1989 August, 1990

D. Commencing with the second regular meeting in August, 1984, the office of COUNCIL-PERSON OF THE DEPARTMENT OF PUBLIC WORKS shall be routinely rotated by councilmanic district for a term of nine months each as provided for herein.

DISTRICT FROM TO

Second District August, 1984 May, 1985

Fourth District May, 1985 February, 1986

First District February, 1986 November, 1986

Third District November, 1986 August, 1987

Fifth District August, 1987 May, 1988

Second District May, 1988 February, 1989

Fourth District February, 1989 November, 1989

First District November, 1989 August, 1990

E. Commencing with the second regular meeting in August, 1984, the office of COUNCIL-PERSON OF THE DEPARTMENT OF PUBLIC SAFETY shall be routinely rotated by councilmanic district for a term of nine months each as provided for herein.

DISTRICT FROM TO

Fourth District August, 1984 May, 1985

First District May, 1985 February, 1986

Third District February, 1986 November, 1986

Fifth District November, 1986 August, 1987

Second District August, 1987 May, 1988

Fourth District May, 1988 February, 1989

First District February, 1989 November, 1989

Third District November, 1989 August, 1990

F. Commencing with the second regular meeting in August, 1984, the office of COUNCIL-PERSON OF THE DEPARTMENT OF SUPPLIES shall be routinely rotated by councilmanic district for a term of nine months each as provided for herein.

DISTRICT FROM TO

First District August, 1984 May, 1985

Third District May, 1985 February, 1986

Fifth District February, 1986 November, 1986

Second District November, 1986 August, 1987

Fourth District August, 1987 May, 1988

First District May, 1988 February, 1989

Third District February, 1989 November, 1989

Fifth District November, 1989 August, 1990

G. Commencing with the second regular meeting in August, 1990, those offices set forth in Paragraph A. above shall each respectively rotate on a regular basis in the manner described in Paragraphs B. through F. above. The terms of such offices shall be for periods of nine months each commencing with the beginning of the second regular monthly meeting and terminating nine months thereafter at the beginning of the second regular monthly meeting.

H. Each such councilperson shall act only in an advisory capacity in all matters arising in his or her respective department, and each councilperson shall keep himself informed of all conditions of such respective department and report the same to the council.

Editor's note: This section was amended by Senate Concurrent Resolution No. 92, which was approved by the voters of the city at a special municipal election held November 7, 1972; by Senate Concurrent Resolution No. 111, which was approved by the voters of the city at a special municipal election held November 6, 1973. This section was further amended by the voters of the city on March 26, 1996.

Of such powers, authority and duties of the city, there are hereby distributed among and assigned to such respective departments, as follows:

Department of public affairs shall have charge and supervision of:

1. The relations of the city with the government of the United States, and the states of the union, counties and other municipalities.

2. All civic functions, celebrations, receptions and courtesies.

3. All matters pertaining to the public library.

The above powers, authority and duties, assigned to the department of public affairs shall not be subject to the supervision and control of the city manager.

4. Construction and operation of all public utilities other than those owned or operated by the city.

Department of finance shall have charge and supervision of:

All financial matters of the city, except as otherwise provided by this Charter.

Department of public works shall have charge and supervision of:

1. All parks, playgrounds and public buildings and grounds other than school buildings and grounds.

2. All public streets, highways, alleys and other public places, other than school grounds, including all construction therein or thereon and improvements thereof.

3. All municipally owned or operated public utilities.

Such supervision shall include supervision of all construction, maintenance, repair and operation.

Department of public safety shall have charge and supervision of:

1. Enforcement of all police, health, safety and sanitary ordinances and regulations.

2. The police and fire divisions.

3. Construction and maintenance of all works necessary for the disposition or destruction of garbage, the disposition and treatment of sewage and refuse matter.

4. The public pound.

Department of supplies shall have charge and supervision of:

1. The purchasing of all supplies and materials used in or required by the several departments of the city, subject to the limitations prescribed by this Charter, and to the general laws of the State of California.

All the powers, authority and duties of the city hereby or hereafter assigned to the several depart-ments of the city, except as in this section specified and except as otherwise provided for, shall be under the supervision and control of the city manager.

The council shall, by ordinance, assign to the several departments, and may change such assignment of, any of the powers, authority and duties of the city not by this Charter distributed or assigned, but no such assignment or change shall operate to take the same or any thereof from the supervision or control of the city manager, except where so specifically provided by this Charter.

Except by this Charter or otherwise provided, the council shall have power by ordinance to create such offices, and employments other than those provided by this Charter and prescribe the duties thereof as they may deem necessary and when created shall assign the same to some department; shall prescribe the powers and duties of all officers and employees; upon request of the city manager may assign particular officers and employees to one or more departments and require the performance by such officer or employee of duties in such depart-ments, and upon like request, may by ordinance consolidate and place in charge of one officer the functions and duties of two or more of such officers; and make such other rules and regulations as may be necessary or proper for the efficient and economical conduct of the business of the city.

Editor's note: This section was amended by the voters of the city on March 26, 1996.

If a vacancy shall occur in the office of councilperson, other than mayor, then the mayor, during such vacancy, shall be commissioner of the department of which such councilperson, whose office so becomes vacant, was commissioner.

The council shall employ, for a stipulated compensation, a competent public accountant who shall examine, at least once each year, the books, records and reports of all officers and employees who receive or disburse city moneys; and the books, records and reports of such officers, boards and departments as the council may direct, and make duplicate reports of such examination and file one with the mayor, and the other with the city clerk. One of said yearly examinations shall be made and completed just prior to the expiration of each fiscal year. Such accountant shall have unlimited privilege of investigation, to examine under oath or otherwise, all officers, clerks and employees of the city, and every such officer, clerk and employee shall give all required assistance and information to such accountant, and submit to him or her for examination such books and papers of his or her office as may be requested, and failure to do so shall be deemed and held to be a forfeiture and abandonment of his or her office.

Editor's note: This section was amended by the voters of the city on March 26, 1996.

Each department and board shall annually, on such date as may be fixed by the council, render to the mayor a full report of all the operations of such department or board for the year.

The council may provide for the publication, in pamphlet form or otherwise, of the annual reports of the mayor and of the several departments and boards.

Except the commissioner of the department of supplies, who may be purchasing agent of the city, no member of the council shall hold at the same time any other municipal office, the compensation of which is paid out of the municipal moneys; or be elected or appointed to any office created or the compensation of which is increased by the council while he or she was a member thereof, until one year after the expira-tion of the term for which he or she was elected.

Editor's note: This section was amended by the voters of the city on March 26, 1996.

Editor's note: This section was repealed by Senate Concurrent Resolution No. 111, which was approved by the voters of the city at a special municipal election held November 6, 1973.