§ 8.12

When funds have been provided, the Purchaser of Supplies may publish such manuals, documents, pamphlets, bulletins or other publications as may be deemed to be in the best interests of the City and County, or for information, upon the recommendation of a department head, and with the approval of the Mayor or the Mayor’s designee (provided that the designee is not department head of the department concerned), or the board or commission that oversees the department.

The cost of handling and distribution by the Purchaser of Supplies in accordance herewith shall be payable out of the departmental funds referred to in this Section.

(Added by Ord. 259-73, App. 7/3/73; amended by Ord. 278-96, App. 7/3/96; Ord. 220-20, File No. 200949, App. 11/6/2020, Eff. 12/7/2020)

All moneys received from the sale of documents or printed publications shall be paid as revenue into the City and County treasury to the credit of the fund from which the cost of the printing of the manuals, documents, pamphlets or other publications sold shall have been paid.

(Added by Ord. 259-73, App. 7/3/73)

Copies of publications of the Board of Supervisors required for the use of a City and County department shall be furnished upon issuance of a proper requisition supported by available funds of the requisitioning department. Subject to the requirements of Section 8.12.5, the Purchaser of Supplies shall, upon requisition from the Clerk of the Board of Supervisors, furnish, free of charge, copies of publications for distribution to such governmental agencies, persons or institutions affected with a public interest outside the City and County as request them, and which, in the opinion of the Clerk, are entitled to them by reason either of reciprocation or policy.

(Added by Ord. 259-73, App. 7/3/73; amended by Ord. 316-10, File No. 101098, App. 12/21/2010)

(a) Subject to the provisions of subsection (b), no City officer, department, or agency shall publish, print or otherwise reproduce on paper multiple copies of any report, memorandum, study, form, or other document for general distribution, including an annual report required under Section 1.56, where the document is more than 10 pages in length. The officer, department, or agency shall instead distribute copies of such documents

electronically. Transmission of an electronic copy of the document to the appropriate person shall satisfy any requirement of the Municipal Code that a City officer, department, or agency submit or file the document.

(b) The City Administrator may waive the requirements of subsection (a) in whole or in part where an officer, department, or agency demonstrates that the use of paper copies is required by law or standard business practice, or that the use of paper copies will best inform members of the public.

(c) The City Administrator may adopt regulations to implement this Section, including regulations addressing the publication of particular classes of documents. Nothing in this Section shall prohibit a City officer or employee from printing a copy of any document for individual use, or upon request from a member of the public.

(d) Notwithstanding the provisions of subsection (a), boards, commissions, committees or other meeting bodies subject to the Brown Act or the Sunshine Ordinance may provide paper copies of their agenda and related materials to the general public, as well as provide paper copies of their agenda and related materials to their members upon request.

(e) It shall be City policy that where a City officer, department, or agency does publish, print or otherwise reproduce on paper multiple copies of any report, memorandum, study, form, or other document for general distribution under subsections (b), (c), or (d), the officer, department, or agency shall use the City's central print facility to reproduce the document.

(Added by Ord. 316-10, File No. 101098, App. 12/21/2010)