Publication 4169 — EFTPS Tax Professional Guide

Official source: IRS Forms, Instructions & Publications (https://www.irs.gov/pub/irs-pdf/p4169.pdf), retrieved 2026-10-03. U.S. Government work (17 U.S.C. § 105).

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electronic system for paying all federal taxes for businesses and

individuals. Best of all, it’s free from the U.S. Department of the

Treasury. With EFTPS…

I You receive an EFT Acknowledgment Number as a

receipt for your payment instructions

I You have 16 months of payment history

I You can schedule payment instructions ahead of time:

I 120 days for businesses

I 365 days for individuals

and you can cancel your payment instructions up to

2 business days before the payment is due.

EFTPS offers a number of options for paying federal taxes

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for your own business or for your clients.

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for your own business or for your clients.

If you pay taxes for 1,000 clients or fewer, consider becoming an EFTPS Batch Provider and using the fre e Batch P rovider Software that is easy to install and use.

I The software is designed specifically for tax professionals and payroll

processors that wish to enroll and make payments on behalf of their clients. Submissions of up to 1,000 enrollments or 5,000 payments may be sent in one transmission.

I EFTPS uses free Windows ^® –based software that is user friendly and

easy to install. A User's Manual and Quick Start Guide are available at www.eftps.gov The software also is available in Mac and Linux ve rsions.

I The software will guide you through the registration process and the

taxpayer enrollment process.

With the Batch Provider Software, you can:

I Receive e-mail notification regarding enrollments, payments

and upgrades.

I Send clients a Taxpayer Inquiry PIN so they can look at their accounts online.

I Use memorized transaction capability through which the last transaction

is automatically displayed for each EIN/SSN.

I Make individual or multiple debits to a Master Account that you maintain

I is automatically displayed for each EIN/SSN.

I Make individual or multiple debits to a Master Account that you maintain

or to each client's financial institution account.

I Import/export enrollments and payments.

I Create customized reports.

You may download the Batch Provider Software, User's Manual, and Quick Start Guide at www.eftps.gov (click on Help & Information, then Downloads) or request the softw are by calling 1- 800-945-0966, 8:30 a.m. to 8:00 p.m. ET, Monday - Friday.

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is automatically displayed for each EIN/SSN.

or to each client's financial institution account.

I Import/export enrollments and payments.

I Create customized reports.

You may download the Batch Provider Software, User's Manual, and Quick Start Guide at www.eftps.gov (click on Help & Information, then Downloads) or request the softw are by calling 1- 800-945-0966, 8:30 a.m. to 8:00 p.m. ET, Monday - Friday.

If you are a payroll company making more than 1,000 payments per day, consider becoming an EFTPS Bulk P rovider.

The Bulk option is designed for payroll processors who initiate frequent payments and desire automated enrollment through an Electronic Data Interchange (EDI)compatible system. Each set of up to 1,000 payment records is associated with a consolidated debit transaction. Call EFTPS Customer Service for more information: 1-800-945-0966.

EFTPS Express Enrollment for New Businesses Any business requesting a new EIN (Employer Identification Number) and indicating it will have Federal Tax Deposit obligations is automatically pre-enrolled in EFTPS.

I Business taxpayers receive notification in the mail that they are

pre-enrolled, along with their EFTPS PIN (personal identification number).

I They activate their enrollment by calling a secure 800 number and entering

banking information.

You may not wish to make federal tax payments for all your clients, or some of your

or calling 1-888-725-7879.

Whatever your relationship is with your clients, EFTPS offers everyone a secure, easy and convenient way to pay federal taxes. If you have any questions, call 1-800-945-0966.

Whatever your relationship is with your clients, EFTPS offers everyone a secure, easy and convenient way to pay federal taxes. If you have any questions, call 1-800-945-0966.

EFTPS—a good business decision for tax professionals.

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EFTPS—a good business decision for tax professionals.

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