Form 940 — Employer's Annual Federal Unemployment (FUTA) Tax Return

Official source: IRS Forms, Instructions & Publications (https://www.irs.gov/pub/irs-pdf/f940.pdf), retrieved 2026-10-03. U.S. Government work (17 U.S.C. § 105).

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Department of the Treasury — Internal Revenue Service

850125

OMB No. 1545-0029

Read the separate instructions before you complete this form. Please type or print within the boxes.

Part 1: Tell us about your return. If any line does NOT apply, leave it blank. See instructions before completing Part 1.

1a If you had to pay state unemployment tax in one state only, enter the state abbreviation . 1a

1 b If you had to pay state unemployment tax in more than one state, you are a multi-state Check here. employer . . . . . . . . . . . . . . . . . . . . . . . . . . . 1b Complete Schedule A (Form 940).

2 If you paid wages in a state that is subject to CREDIT REDUCTION . . . . . . . . 2 Check here. Complete Schedule A (Form 940). Part 2: Determine your FUTA tax before adjustments. If any line does NOT apply, leave it blank.

Check all that apply: 4a Fringe benefits 4b Group-term life insurance

4c Retirement/Pension 4d Dependent care

4e Other

5 Total of payments made to each employee in excess of

Part 3: Determine your adjustments. If any line does NOT apply, leave it blank.

9 If ALL of the taxable FUTA wages you paid were excluded from state unemployment tax,

10

If SOME of the taxable FUTA wages you paid were excluded from state unemployment tax,

14 Balance due. If line 12 is more than line 13, enter the excess on line 14.

• If line 14 is more than $500, you must deposit your tax.

Send a refund.

15c Routing number 15d Type: Checking Savings

15e Account number

You MUST complete both pages of this form and SIGN it.

For Privacy Act and Paperwork Reduction Act Notice, see separate instructions. www.irs.gov/Form940 Cat. No. 11234O Form 940 (2025) Created 6/2/25

850212

Name (not your trade name) Employer identification number (EIN)

– Part 5: Report your FUTA tax liability by quarter only if line 12 is more than $500. If not, go to Part 6.

16 Report the amount of your FUTA tax liability for each quarter; do NOT enter the amount you deposited. If you had no liability for a quarter, leave the line blank.

Part 6: May we speak with your third-party designee?

Do you want to allow an employee, a paid tax preparer, or another person to discuss this return with the IRS? See the instructions for details.

Yes. Designee’s name and phone number

Select a 5-digit personal identification number (PIN) to use when talking to the IRS.

No.

Part 7: Sign here. You MUST complete both pages of this form and SIGN it.

Under penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledge and belief, it is true, correct, and complete, and that no part of any payment made to a state unemployment fund claimed as a credit was, or is to be, deducted from the payments made to employees. Declaration of preparer (other than taxpayer) is based on all information of which preparer has any knowledge.

Sign your name here

Date / /

Print your name here

Print your title here

Best daytime phone

Paid Preparer Use Only Check if you are self-employed

Preparer’s name PTIN

Preparer’s

Firm’s name (or yours if self-employed) EIN

Address Phone

City State ZIP code

Page 2 Form 940 (2025)

Form 940-V, Payment Voucher

Purpose of Form

Complete Form 940-V if you’re paying your balance due on Form 940 by check or money order. We will use the completed voucher to credit your payment more promptly and accurately, and to improve our service to you.

Making Payments With Form 940

To avoid a penalty, make your payment with your 2025 Form 940 only if your FUTA tax for the fourth quarter (plus any undeposited amounts from earlier quarters) is $500 or less. If your total FUTA tax after adjustments (Form 940, line 12) is more than $500, you must make deposits by electronic funds transfer (EFT). An EFT can be made using the Electronic Federal Tax Payment System (EFTPS), IRS Direct Pay, or your IRS business tax account. Don’t use Form 940-V to make federal tax deposits. You can also pay your balance due by EFT instead of sending Form 940-V. If you pay your balance due by EFT, file your return using the Without a payment address under Where Do You File? in the Instructions for Form 940; don’t file Form 940-V. For more information about EFTPS or to enroll in EFTPS, go to www.eftps.gov . For more information about IRS Direct Pay, go to www.irs.gov/DirectPay . For more information about making an EFT through your IRS business tax account, go to www.irs.gov/BusinessAccount . See When Must You Deposit Your FUTA Tax? in the Instructions for Form 940. Also see sections 11 and 14 of Pub. 15 for more information about deposits.

Specific Instructions

Box 1—Employer identification number (EIN). If you don’t have an EIN, you may apply for one online by going to www.irs.gov/EIN . You may also apply for an EIN by faxing or mailing Form SS-4 to the IRS. If you haven’t received your EIN by the due date of Form 940, write “Applied For” and the date you applied in this entry space. Box 2—Amount paid. Enter the amount paid with Form 940. Box 3—Name and address. Enter your name and address as shown on Form 940.

• Enclose your check or money order made payable to “United States Treasury.” Be sure to enter your EIN, “Form 940,” and “2025” on your check or money order. Don’t send cash. Don’t staple Form 940-V or your payment to Form 940 (or to each other).

• Detach Form 940-V and send it with your payment and Form 940 to the address provided in the Instructions for Form 940. Note: You must also complete the entity information above Part 1 on Form 940.

Use Form 940-V if you’re paying your balance due on Form 940 by check or money order.

that should’ve been deposited, you may be subject to a penalty. See Deposit Penalties in section 11 of Pub. 15.

Detach Here and Mail With Your Payment and Form 940.