Internal Revenue Manual Part 4. Examining Process

Official source: Internal Revenue Manual (https://www.irs.gov/irm/part4/irm_04-070-001r), retrieved 2026-10-03. U.S. Government work (17 U.S.C. § 105).

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(1) This transmits revised IRM 4.70.1, TE/GE Examinations, Affordable Care Act (ACA) Hospital Compliance Review.

(1) Revised IRM 4.70.1.1, Program Scope and Objectives, to add all required aspects from IRM 1.11.2.2.4.

(2) Removed IRM 4.70.1.2(1) as it was repetitive of information presented in other parts of this IRM.

(3) Removed IRM 4.70.1.2.2, ACA RCCMS Case Establishment, as it was repetitive of information covered in other parts of this IRM.

(4) Revised IRM 4.70.1.2.3(13), to include a reference to IRM 4.70.1.2.7, Compliance Check Referrals, for additional clarity.

(5) Revised tables in IRM 4.70.1.2.5, ACA RCCMS Examiner Activity Record, and IRM 4.70.1.2.6, ACA RCCMS Examiner Facility Sub-Record, to add headings to the tables for additional clarity.

(6) Removed IRM 4.70.1.2.8, Examination Referrals, as referrals for examination are no longer made based on community benefit reviews.

(7) Revised IRM 4.70.1.2.9, Compliance Check Referrals to more clearly provide information on compliance checks and compliance check referrals, and to add a reference to IRM 4.70.1.2.2 where instructions for establishing a compliance check activity can be found.

(8) Revised IRM 4.70.1.2.10, Classification Referrals, to clarify the work done by the ACA group in collaboration with the Classification referral group on referrals received in Classification alleging 501(r) issues.

(9) Made editorial updates throughout including grammar, plain language, and capitalization corrections.

Adrian F. Gonzalez Director, Compliance Planning & Classification Tax Exempt and Government Entities

Purpose: This IRM contains Exempt Organizations (EO) procedures for Community Benefit Reviews as required by the Affordable Care Act (ACA). It sets up guidelines for the ACA hospital review group when performing reviews of tax-exempt organizations operating a licensed facility to see if they are following the requirements of IRC 501(c)(3) and the community benefit standard, as illustrated by Rev. Rul. 69-545,1969-2 C.B. 117.

Audience: The ACA hospital review group is the intended audience for these procedures/instructions.

Policy Owner: Director, Compliance Planning and Classification (CP&C)

Program Owner: Director, Compliance Planning and Classification (CP&C)

Primary Stakeholders: TE/GE leadership who oversee employees who conduct community benefit reviews in TE/GE are the primary stakeholders.

The Patient Protection and Affordable Care Act (ACA), signed on March 23, 2010, added IRC 501(r). The ACA has provisions that impact tax-exempt hospital organizations recognized under IRC 501(c)(3). IRC 501(r)(2) defines these tax-exempt hospital organizations as 1) required by their state to be licensed, registered, or similarly recognized as a hospital, and 2) any other organization the Secretary determines has provision of hospital care as its principal IRC 501(c)(3) exempt function or purpose.

In addition to complying with the requirements of IRC 501(c)(3), these hospital organizations must comply with new requirements under IRC 501(r).

The Patient Protection and Affordable Care Act (ACA), Public Law 111-148, added IRC 501(r).

Public Law 111-148, Section 9007(c), Review of Tax Exemption for Hospitals, states "The Secretary of the Treasury or the Secretary’s delegate shall review at least once every three years the community benefit activities of each hospital organization to which IRC 501(r) applies."

Community Benefit Review cases are controlled, monitored, worked, and stored in the Reporting Compliance Case Management System (RCCMS).

The activity screens are viewable based on the role or permissions assigned within RCCMS.

Director, CP&C is responsible for the delivery of policy and guidance that impacts Community Benefit Reviews.

All ACA reviewers must perform their professional responsibilities in a way that supports the IRS Mission. This requires reviewers to provide top quality service and to apply the law with integrity and fairness to all.

Reviewers and their managers should thoroughly acquaint themselves with IRC section 501(r) and information contained in this IRM, as well as other resources.

Compliance Planning & Classification (CP&C)/Classification & Case Assignment (C&CA) does statistical reporting for the ACA Hospital Review groups.

The ACA Universe is a changing population due to hospital mergers, consolidations, terminations, and new determinations. Planning and Monitoring (P&M) maintains it.

The following actions/sources are used to maintain the universe population:

Returns Inventory and Classification System (RICS) queries:

Form 990 Part IV Question 20 ‘YES’ Responders with Schedule H

Form 990 Part IV Question 20 ‘NO’ Responders with Schedule H

Foundation Code 12 - to identify governmental hospitals

RCCMS - Information Factory - previous reviews

The population is divided into three segments to ensure that each hospital is reviewed at least once every three years. Case selection is based on the three-year cycle. The P&M staff imports all cases into RCCMS.

ACA Activity Records within RCCMS require approved roles and permissions to access.

Acronym

Definition

AC

Activity Code

ACA

Affordable Care Act - also known as the Patient Protection & Affordable Care Act, Public Law 111-148

C&CA

Classification & Case Assignment

CA

Case Assignment

CBA

Community Benefit Activity

CCR

Case Chronology Record

CHNA

Community Health Needs Assessment

CP&C

Compliance Planning & Classification

EIN

Employer Identification Number

EO

Exempt Organizations

EUP

Employee User Portal

FAP

Financial Assistance Policy

GE

Government Entities

IDRS

Integrated Data Retrieval System

IRC

Internal Revenue Code

ITG

Indian Tribal Government

MEF

Modernized E-File

PC

Project Code

P&M

Planning & Monitoring

RA

Revenue Agent

RAIC

Revenue Agent in Charge

RCCMS

Reporting Compliance Case Management System

RICS

Returns Inventory Management System

SEIN

SOI EO Imaging Network

TC

Transaction Code

TE

Tax Examiner

TECU

Tax Exempt Compliance Unit

TE/GE

Tax Exempt & Government Entities

TIN

Taxpayer Identification Number

UBI

Unrelated Business Income

Taxpayer/Facility websites

Information returns filed by the taxpayer

Document 11308, Information Systems Codes Quick Reference for TE/GE Employees

The ACA Hospital Review Group’s purpose is to complete community benefit reviews of IRC 501(c)(3) organizations who operate a facility required to be licensed as a hospital by a State to see if they are following the requirements of IRC 501(c)(3).

The ACA Hospital Review Activity Record consists of 3 parts:

Activity Record

Facility Sub-Record

Organization Survey and Facility Survey

The ACA activity screens depend on the role/permissions assigned to examiners within RCCMS. At certain levels, tabs are viewable but are read only.

ACA employees have access to the case chronology tab, which records all automated actions.

The Hours per Case grid in the closing tab, is used by the examiner to record and track hours charged to the case.

The examiner or manager enters any delays in the case processing.

Do not record time on the case chronology record (CCR).

Return information is populated to the activity records from WebRICS.

P&M analyst uses WebRICS to import cases into RCCMS case assignment group for community benefit review.

After the analyst creates the case within RCCMS, the CA manager assigns the cases to the TE’s inventory to build the case by adding the appropriate case documents to the case file and completing the required fields on the ACA activity screens.

An ACA TE located in C&CA completes case building in RCCMS.

The first step in building the cases is to update the status to Status 02 (Classification Processing (Case Building)).

All tabs are viewable, but only input information on the header, organization, closing, and facility tabs.

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TE completes the following required fields for each case on the ACA activity screens in RCCMS:

On the Header portion of the activity record, input the following fields: 0-Valid TIN indicator, Review Year, Phase and Wave.

You must ensure the fields are 100% correct because once you establish the case, you cannot change the fields.

On the "Organization Info" tab, verify or complete the following fields: Project Code (8180 - Affordable Care Act), Status Code (02 - Classification Processing) and Return Information section (verify or enter all fields from current 990).

On the "Facilities/Surveys" tab, open the facility and verify all information and input address. If the facility is a verified state licensed facility and is not listed, click “New Facility” and input the facility information and all return information, if available.

On the "Closing" tab, input Role, Name and Hours spent building the case file in the "hours per case" grid.

In the Header, verify the "Validate for" is set to establish, then select Save and Close.

Select "Actions-Establish" , then Send/Receive to establish case.

The case must be in Status 02 to establish and must be established to enter into the workflow - once established it cannot be deleted. A send/receive may have to be completed several times to unlock the activity record.

TE transfers established cases to group 7737 - select 400-Nationwide, secondary business 11210-EO Compliance, employee group 7737, status code 08-Selected Not Assigned, then Send/Receive a few times.

If an activity record needs to be manually established, the steps are:

On the main RCCMS screen, select "New" , then "Review Activity" .

On the header portion, complete the review year, TIN (0-valid TIN), GEN (if applicable), name, Sch H facility count, employment code, address, client code, tax period, phase, wave, hospital code, BOD code, project code (8180-Affordable Care Act), and status code (02-Classification processing). Select "Save" , then follow the case building procedures to finish the case.

Cases with errors to the EIN, phase, wave, or project code require an error case closure following these steps:

Transfer the case into your inventory for pre-closure process.

Open the case and change the "Validate for" to close and "Status code" to status 51 (closing evaluation).

On the triage tab, select 901 (Error case) as the "final disposal code" .

Select "Save and Close" and transfer the case to the closing unit for the final close process.

Once the error case has closed, follow the instructions above to manually create an activity record to create a new corrected case.

When the ACA review results in a compliance check referral, the manager will assign the ACA review to a TE to close the ACA review case and build the ACA compliance check activity. See IRM 4.70.1.2.7, Compliance Check Referrals, for more details.

TEs will check their "Unassigned inventory" inbox daily for transfer requests.

In the "Unassigned" messages inbox, double click on the message and select Accept. Send/receive until the message shows up in the "Unassigned" inventory.

Open the case and verify on the Facility/Survey tab that "Included in survey" is marked "yes" and both the Org survey and Facility survey are finalized. If so, "Save and Close" the case. If not completed, return the case to the ACA group and send an email to the manager explaining what needs to be corrected. Do not create the compliance check case until the review case has been corrected and sent to the closing team.

Under "Folder list" in RCCMS, find the case and expand it by clicking "+" , then click on "Office Documents" . Determine the correct Form 12 by looking at the date modified, then open the Form 12 without checking it out. Verify all information is correct, then print to a pdf and save to a new folder on your desktop. Save the document with the name control and Form 12 (XXXX Form 12), then close the document.

In the "Folder list" , expand the folder, "Case File Documents" by clicking the "+" then select the folder for the review year you are working.

Locate the Sch H, open the document, print it to a pdf and save it to the same folder as Form 12 with the name (XXXX Sch H), then close the Sch H.

Select your case, then transfer it to the closing unit using Primary business "400-Nationwide" , Secondary business "11210-EO Compliance" , and Employee group "7725-ACA Closing Group" .

Build the ACA compliance check case after the ACA review case has been closed by opening RCCMS in profile 7244, click on "New" and a new box will open "Untitled-Compliance Activity" .

Fill out "Compliance Activity" using Form 12 and/or IDRS. In the header, mark the box for "All Electronic" , uncheck the "Update AIMS" box, and enter the TIN, name and address as listed in IDRS.

On the Target Org tab, enter "23-TECU" as the functional unit, "400" for the primary business code, "20011" for the secondary business code, and "7234" as the employee group code.

On the General (1 of 2) tab, enter "Compliance Check" as the type and "590-Compliance Checks" as the activity code. The tax period will come from Form 12 and the work unit is "8014/0000" .

On the Codes/Check Sheets tab, enter the name control from IDRS, the project code is "8014-ACA Hospital Review Compliance Checks" , the source code is "62-Referral from other TEGE function" , and the status code is "08-Selected Awaiting Evaluation" .

Save and close the case.

The next step is to add the issue code and documents to the case. Under the folder list, find the case and click on "Issues" , then select "New" . In the pop-up under Activity, use the drop-down to select case name, under Exam Issue Code, select "230010.002-Healthcare-Financial Assistance Policy Issues" , then save and close the pop-up. To add the documents, under the folder list, click "+" to expand the case, then click "+" to expand Research and click "Returns" to highlight it. In the drop-down next to New, select "Post Return" , then "Add" and browse to the folder created previously and select the Sch H to add to the new case. To add the Form 12, click the drop-down next to New and select "Post Office Document" . Select "Add" , navigate to the folder previously created and select the Form 12 to add.

After the documents are added, establish the case and transfer it to Group 7234 by clicking to highlight the case, select "Actions" , then "Establish" , "OK" , then send/receive a few times until the case unlocks. Once unlocked, the case can be transferred by selecting "Actions" , "Transfer" , then selecting "400-Nationwide" for the primary business code, "20011-GE Compliance Services" for the secondary business code, "7234-TECU Case Assignment Group 7234" for the group code, "08-Selected, Not Assigned" for the status code and "OK" . After send/receive several times, the case will leave inventory when accepted by the receiving group.

The CA manager assigns established inventory to the RA, accepts closure requests and completes the triage review for the final close process.

Group manager is responsible for monitoring the assignment of cases to examiners.

The activity screens an examiner sees depend on the role/permissions the examiner has within RCCMS. At certain levels, tabs are viewable, but are read only based on the role/permissions. All ACA employees have access to the case chronology tab but do not input a case chronology record. The hours per case grid on the closing tab is used to track hours spent on the case.

The return information populates from the activity records from RICS. Programming is in place to select the most recent filed return; because of this, cases load 75 at a time into RCCMS to secure the most recent return information. There may be an occasion when a subsequent return is filed. In this case, continue to review the return loaded to the case file and do not update the case to the subsequent return.

The examiner can access the Organization, RA Conclusion, Closing, Facilities/Surveys and Chronology tabs.

The examiner’s inbox (within RCCMS) will receive a message that a case has been added to their inventory.

The examiner completing the CBA review must complete the following fields on the organization tab:

Field

Response

Agent Information

Agent

Examiner assigned to work the case

Phone number

Examiner phone number

Assigned to RA date

Auto-populated based on Status 10 assignment date

RA 501(c)(3)

Yes/No based on IDRS verification of EO subsection

RA state licensed facility

Yes/No - Answer "Yes" if State website indicates licensed or registered as a hospital or Schedule H lists a hospital facility and checks state licensed.

RA schedule H filed

Yes/No based on most recent filed Form 990

RA org type

Tax Exempt Hospital

IRC 501(c)(3), state licensed or registered, subject to IRC 501(r), IRC 501(c)(3), state licensed or registered, not subject to portions of review based on 1.501(r)-1(c)(2)(i)

GE Hospital

Dual status IRC 501(c)(3) and governmental hospital

ITG Hospital

Dual status IRC 501(c)(3) and Indian Tribal hospital

Non-Hospital

IRC 501(c)(3), not state licensed, not subject to 501(r),Not IRC 501(c)(3), state licensed, not subject to IRC 501(r), or No longer exempt, not subject to IRC 501(r)

GE Non-Hospital

Not subject to IRC 501(r), but Governmental hospital

ITG Non-Hospital

Not subject to IRC 501(r), but Indian Tribal hospital

Part V sec A complete

Yes/No based on most recent filed Form 990

Part V sec B included

Yes/No based on most recent filed Form 990

State filings reviewed

Yes/No based on the state requiring organization to file certain documents

State/local filing documents reviewed

Check all that apply based on review

Government entity or Indian tribal source

Check all that apply based on review which support selection of GE Hospital or ITG Hospital "Org Type"

Part of group

Yes/No - Answer Yes if organization is part of a group exemption and included on a group return. Verify group return Form 990 H(a) "Yes" , H(b)"Yes" and facility is shown on the Schedule H attached to the group return.

Group return TIN

EIN shown on group return

The examiner completing the CBA review must complete the following sections on the conclusion tab:

Does the revenue agent recommend that this organization be subject to any of the following:

Only select one Yes response based on the priority of the issues. It must conclude with the completed referral form. See IRM 4.70.1.2.7, Compliance Check Referrals.

Field

Response

Issues identified

Yes/No based on review

Issues identified explanation

Provide an explanation

RA predominant issues identified

Yes/No based on review

RA select predominant issues

Check all that apply

RA other predominant issues

If "Other" selected, provide an explanation

Changes to org structure

Yes/No based on review

Org structure explanation

Provide an explanation of the organization structure change

New org structure TIN

List the EIN of the new organization if a merger, or valid EIN if an IDRS consolidation

RA recom disposal code

Select appropriate disposal code based on review

RA other non-hospital reason

If "DC 769 - Other Non-Hospital" is selected as a disposal code, a reason code must also be selected

Final conclusion

Based on review

The examiner performing the CBA review completes the sources and IRC 4959. Use the hours per case tab to record all time spent on the case.

Sources

Field

Response

Source

Check all that apply

Other Sources

List all other sources not shown in "Source"

Hours Per Case

Field

Response

Role

Select from drop down

Agent Name

Select from drop down

Hours

Input hours spent

IRC 4959 Issues

Field

Response

IRC 4959 Liability

Yes/No based on review

Failed Facilities

Enter the number of facilities impacted

Form 4720 Filed

If liable, verify if Form 4720 has been filed

Closed By

Field

Response

PBC

Auto-populated - Do not change

SBC

Auto-populated - Do not change

EGC

Auto-populated - Do not change

The required fields will highlight in red when you select Validate for Close.

Additional fields that may be required are:

RA Other Predominant Issues Explained

Org Structure Explanation

The bottom section of the Closed By tab is automatically completed when the case is closed.

On the Facilities/Surveys tab, create and verify facility sub-records and survey completion.

Facilities will be created based on the information obtained from the Form 990, Schedule H. Every facility record must be reviewed and updated with the required information.

The New Facility button allows the addition of facilities sub-records identified during the review process but not included in the Schedule H.

On the facility sub-record, the examiner will verify or complete applicable fields, update any if necessary, and indicate if the facility will be included in the survey.

The examiner must complete the following fields:

Field

Response

Facility TIN

If a separate EIN from the organization exists, indicate facility’s EIN here, otherwise leave blank.

Validity TIN

If EIN is entered, always indicate valid EIN

Facility on tax return

Check if the facility is included on the Schedule H

Include in survey

Yes/No

Facility

Required

Reporting group

If included in a reporting group on Schedule H, indicate group name

Validity state license (registered with the state is considered the same as a license.)

If Schedule H lists and checks state licensed,

And The state recognizes it as a "hospital"

Then Indicate on the facility sub-record "yes" to include in survey and "yes" to valid state license based on state recognition as a hospital.

One (1) license covers multiple locations/facilities

Based on the regulations, 1 state license with multiple locations/facilities can be considered 1 facility. Indicate on the licensed facility sub-record "yes" to include in survey and "yes" valid state license. On the additional sub-records, indicate "no" to include in survey and notate in the conclusion why they were not considered separate facilities.

The state website doesn’t confirm that the facility is licensed separately or is operating under a combined license.

Indicate on the facility sub-record "yes" to include in survey and "yes" to valid state license based on Schedule H.

The facility is licensed separately, however, it is not recognized as a "hospital" .

Indicate on the facility sub-record "no" to include in survey and "no" to valid state license based on the state’s recognition as other than a hospital facility.

Schedule H doesn’t list as a licensed, hospital

The state recognizes it as a "hospital" ,

Indicate on the facility sub-record "yes" to include in survey and "yes" to valid state license based on state recognition as a hospital.

Address

Required, this is not pre-populated

Location

Rural/Urban/Suburban

State license number

If available

DBA

If applicable

Fac. Website (CHNA)

Schedule H Part V Sec B Q7a

Licensed hospital

Check box on Schedule H

Gen Med Surg.

Check box on Schedule H

Children’s hospital

Check box on Schedule H

Teaching hospital

Check box on Schedule H

CAH

Check box on Schedule H

Research facility

Check box on Schedule H

ER 24 hours

Check box on Schedule H

ER other

Check box on Schedule H

Other

Check box on Schedule H (text)

Part V sec B name

Schedule H Part V Sec B (Facility/Reporting group)

Part V sec B line num.

Schedule H Part V Sec B (Line Number)

Failed IRC 4959

Yes/No based on review and any indication the facility failed 501(r)

Tab 2 "Schedule H Return Info"

Facility Licensed by State

Part V Section B Q1 – Identifies whether the organization just licensed the facility this taxable year or the previous taxable year

Facility acquired or New

Part V Section B Q2

CHNA Conducted

Part V Section B Q1 "During the tax year or either of the two immediately preceding tax years, did the hospital facility conduct a community health needs assessment (CHNA)" ?

Tax Year Conducted CHNA

Part V Section B Q4

CHNA widely available

Part V Section B Q5 "Did the hospital facility make its CHNA report widely available to the public" ?

Adopt Implementation Strategy

Part V Section B Q8

Tax Year Implementation Strategy

Part V Section B Q9

Facility Liable 4959

Part V Section B Q12a

Facility Filed Form 4720

Part V Section B Q12b

FAP free/disc care

Part V Section B Q13

Billings and Collection Policy

Part V Section B Q17

Emergency Med Care Policy

Part V Section B Q21

Charged more than AGB

Part V Section B Q21

Charged amt equal to gross chg.

Part V Section B Q22

Once the facility sub-record is updated, it must be included in the survey.

Even though it may appear that you can create a survey (i.e., the button is available), the examiner cannot create and save the survey unless they select Validate for Update to indicate that the organization is an IRC 501(c)(3), subject to IRC 501(r), and has a facility to survey; otherwise, an error will occur, and the examiner cannot finalize the survey.

The surveys, created in RCCMS, address questions that pertain to the organization and questions that pertain specifically to each facility.

There are two surveys; an organizational survey and a facility survey.

The examiner must select the button for the survey they are completing.

The examiner answers the survey questions, either by selecting an option from the drop-down box corresponding to each question, by selecting the appropriate check box, or by entering a response when a given question calls for one.

The survey comments provide important information concerning the completion of the surveys. The customers include the manager, triage and the next examiner to work the case. The information in the comments must provide an understanding of the examiner’s method of working the case and the grounds for his or her final conclusion.

Answer the survey questions as appropriate; either by selecting an option from the drop-down box corresponding to each question, checking the appropriate check box, or by entering a response when a given question calls for one.

The questions in the organization survey are in sections which apply to each issue. Programmed business rules allow for the population of follow-up questions based on the response to the primary question. To access each section, click on the "next" and "previous" buttons. The question numbers are in a tri-doc format. For example, H10.4.0.0 is the primary question, H10.4.1.0 is a follow-up question, and H10.4.1.2 is a second level follow-up question based on the previous follow-up question response.

The facility survey follows the same format as the organization survey. The primary difference is it shows every facility indicated on the facility sub-record that belongs in the survey. Arrows in the facility survey grid allow the examiner to move to each facility record to respond to the questions. After completing the activity screens, the facility sub-records, and the organization survey, the next step in the review is to complete the facility survey.

A compliance check is a review, not an examination, conducted by the IRS to determine whether an organization is adhering to record keeping and information reporting requirements.

It does not directly relate to determining any tax liability for any period or the verification that a response on the return coincides with the books and records of the organization. Refer cases for compliance check consideration if:

Any required schedules are not attached,

IRC 501(r)(4) FAP related issues emerge, or

Any information is missing from a required return or schedules.

Any request for books and records or questions regarding tax liabilities e.g., UBI, excise tax, IRC 4959 , etc. is not addressed in a compliance check.

When an examiner determines a case will be referred for a compliance check, the examiner completes and saves the ACA Form 12, ACA Compliance Check Referral, in the case file.

Establish PC 8394 Non-ACA Compliance Check case based on the referral. Case is established in the virtual shelf group.

Establish PC 8014 ACA Compliance Check case based on the referral. Case is established in the virtual shelf group.

Complete instructions for establishing a compliance check activity are available in IRM 4.70.1.2.2

See Exhibit 4.70.1-1.

Any referrals regarding 501(r) issues received in Classification are shared with the ACA group for review. CL3 forwards case related information concerning charitable hospital organizations on a completed ACA Form 15, EO CL3 Referral to ACA Hospital Review Unit. The ACA group reviews the referral material and works with CL3 to:

Determine whether the referral should be established as an examination.

Document the findings.

ACA non-hospital closures are those organizations included in the current ACA universe that are either no longer exempt under IRC 501(c)(3) or are not recognized as a state licensed hospital facility and therefore are no longer subject to IRC 501(r).

The purpose of the ACA Community Benefit Compliance Review program is to perform compliance reviews of tax-exempt hospital organizations to determine if they are compliant with the requirements outlined in IRC 501(r) and the community benefit requirement. There are instances during a community benefit review in which it becomes clear that an organization does not operate a hospital facility and does not belong in the ACA universe. Examples include the following: organizations that have terminated, EINs that have consolidated to another EIN, organizations that merged with another organization, error accounts, group returns in which IRC 501(r) does not apply, etc.

After identifying a non-hospital, exclude it from the hospital universe by closing the review with the appropriate non-hospital disposal code. This ensures that the entity will not be included in the universe going forward.

Cases closed as a referral will be assigned to the manager for triage review.

The manager will review all cases before closing and approve the cases for final closing evaluation.

The manager can access the following tabs in RCCMS:

Organization

RA Conclusion

Closing

RAIC Review (1 of 2)

RAIC Review (2 of 2)

Triage

Review

Facilities/Surveys and

Chronology

The Organization, RA Conclusion, Closing, RAIC Review (1 of 2), and RAIC Review (2 of 2) tabs are read only.

The manager will self-assign the case in Status 77 (Manager Review).

The manager will complete the required fields on the Triage tab once the review is completed.

Closure requests are received in RCCMS’ unassigned message inbox from the examiner (Status 10).

All cases ready for closure must go through the Status 51-Closing Evaluation before being transferred to the case assignment group for final closing.

The manager will assign each case to inventory update status code.

The manager will verify that all required fields in the activity records are completed based on the status codes.

The manager will verify that surveys are finalized based on the disposal code.

On the Closing tab, the manager will verify the examiner entered their time.

All ACA hospital review cases are transferred to the ACA case assignment group for final closing.

The case assignment group employee will complete the final close by verifying that all required fields within RCCMS are complete and then select Status 90, (Final Close) - OK.

It is not necessary to complete primary business, secondary business, or employee group because ACA cases are closed to the ACA library.

The case assignment group employee will input the required transactions on IDRS:

TC 971, AC 318 on the tax year of the review.

Hospital identifier on the EO submodule of IDRS, if not already there.

ACA 501(r) Issue Examination Form

TO: Referrals/Classification

RE: PC 8015 ACA Hospital Review Referrals

Organization Name & Address:

EIN:

MFT:

Tax Period:

Statute of Limitations:

Issue Code(s):

Source Code:

62 (Referral from other TE/GE function)

Activity Code:

344 (Hospital/Other Health Services)

Tracking Number

1004 (Emerging Issue)

Project Definer Code

87 (last 2 digits ACA Review Phase & Wave)

Description of issue being referred:

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