Vacaville Municipal Code Art. I Definitions

For the purpose of this chapter, the words and phrases set out in this article shall be construed as defined in the following sections.

(Ord. 1500 § 1(part), 1993)

"Appropriation" or "appropriated"

means city funds authorized by a resolution of the city council for expenditure in accordance with an adopted city budget.

(Ord. 1500 § 1(part), 1993)

"Allocated"

means that portion of an appropriation which has been distributed within the city accounting system to the city department or organizational level authorized to expend city funds.

(Ord. 1500 § 1(part), 1993)

"Bid"

means an offer to sell supplies, materials, equipment or services at a specified price.

(Ord. 1500 § 1(part), 1993)

"Bidding"

means the act of submitting a bid or bids.

(Ord. 1500 § 1(part), 1993)

"Emergency"

means a situation involving:

A.

A public calamity including, but not limited to, fire, flood, storm, earthquake, epidemic or other disaster; or

B.

A threat to the national or local defense.

(Ord. 1500 § 1(part), 1993)

"Idle act"

means a situation where the solicitation of bids would not be useful or produce any advantage for the city. Idle acts include, but are not limited to, the following situations where:

A.

Specifications cannot be drawn in a way which would enable more than one bidder to meet them;

B.

It is impossible, as a practical matter, to obtain the supplies, materials or equipment required and follow the bidding procedure;

C.

Due to circumstances beyond the control of the city, the time necessary to use the bidding procedure would result in an economic loss to the city or would interfere with a city operation or function;

D.

The solicitation of bids would not be, in the purchasing agent's judgment, advantageous to the city or its residents.

(Ord. 1500 § 1(part), 1993)

"Open purchase order"

means a document issued to a vendor which establishes a line of credit allowing appropriate city employees to obtain supplies, materials, equipment or services on an "as needed" basis.

(Ord. 1500 § 1(part), 1993)

"Proposal"

means an offer to perform services.

(Ord. 1500 § 1(part), 1993)

"Purchase"

means the acquisition of supplies, materials or equipment bought in a single transaction from a single vendor.

(Ord. 1500 § 1(part), 1993)

"Purchasing agent"

means the city manager and any person or persons designated by the city manager to purchase or acquire supplies, materials, equipment or services on behalf of the city.

(Ord. 1500 § 1(part), 1993)

"Service"

means:

A.

Any work performed or services rendered by an independent contractor, with or without the furnishing of supplies, materials or equipment, including, but not limited to:

Consultant services,

Repair, modification and maintenance of city equipment and software,

Maintenance work, as defined in Section 22002 of the Public Contract Code,

Cleaning, analysis, testing, moving, removal or disposal of city supplies, materials or equipment,

Demolition work,

Temporary personnel services, or

Other miscellaneous services to facilitate city operations;

B.

Licensing software;

C.

Leasing or rental of personal property for use by the city;

D.

"Services" shall not include public projects, as defined in Sections 20161 and 22002 of the Public Contract Code. Contracts for public projects shall be awarded in accordance with the applicable provisions of the Public Contract Code or Chapter 2.72 of this code.

(Ord. 1500 § 1(part), 1993)

"Surplus property"

means city-owned personal property that is no longer needed for, nor adaptable to, municipal purposes.

(Ord. 1500 § 1(part), 1993)

"Unencumbered"

means that portion of an allocated appropriation which is immediately available for reservation against incoming purchase orders.

(Ord. 1500 § 1(part), 1993)