Stanton Municipal Code Ch. 3.16 Warrants

It is the duty of the finance director to file with the clerk regularly at least once each month a written report and accounting of all receipts, disbursements and fund balances in the city treasury.

(Prior code § 3.16.010; amended during 1980 recodification)

No order or warrant upon the finance director nor check upon the city depository shall be drawn unless in pursuance of an ordinance, resolution or motion duly passed by the city council and unless there is sufficient money in the fund upon which it is drawn to meet the same.

(Prior code § 3.16.020; amended during 1980 recodification)

All checks upon the city depository for the payment of any money shall be signed by the mayor or vice-mayor and countersigned by the city manager or city treasurer. In every check so drawn shall be specified the name of the person to whom the same is payable, the date and amount thereof, the services or indebtedness for which it is issued, and the fund out of which it is to be paid, and shall be made payable to the person named therein or to his order.

(Prior code § 3.16.030; amended during 1980 recodification; Ord. 926 § 2, 2006)

A. Except as provided in this section, no demand against the city shall be allowed by the city council, nor an order or warrant or check be ordered drawn paying the same, at any time other than at a regular or regularly adjourned meeting of the city council, and unless the claimant has filed with the director of finance an itemized demand in writing, giving in substance the following information:

The date of services rendered, the character of work done, the number of days engaged therein, the supplies and materials furnished and to whom furnished, and the quantity and price paid therefor, which claim must be certified by the claimant or some authorized person for him, stating that the items therein are true and correct and that no part thereof has been paid.

B. The director of finance shall audit all demands.

C. Audited demands may be submitted separately or by register of audited demands to which shall be attached the certificate of the officer submitting the demands certifying as to their accuracy and the availability of the funds for the payment thereof.

D. Payroll warrants or checks need not be audited prior to payment. Payrolls shall be presented to the city council for ratification and approval at the first meeting after the delivery of the payroll warrants or checks.

Warrants drawn in payment of demands certified or approved by the city clerk as conforming to a budget approved by ordinance or resolution of the legislative body need not be audited by the legislative body prior to payment. Budgeted demands paid by warrant prior to audit by the legislative body shall be presented to the legislative body for ratification and approval at the first meeting after delivery of the warrants.

(Prior code § 3.16.040)

It is the duty of the director of finance to keep a complete record or register of all warrants drawn upon the treasury and all checks drawn upon the city depository specifying therein the date, amount and number of each warrant or check so drawn, in whose favor, for what purpose and upon what fund the same is drawn.

(Prior code § 3.16.050)

It is the duty of the director of finance to procure suitable blank warrants upon the city treasury or checks upon the city depository which shall be used in the payment of all demands against the city.

(Prior code § 3.16.060)