Seal Beach Municipal Code Ch. 2.15 Electronic Filing of Campaign Statements and Statements of Economic…

A. Any elected officer, candidate, committee, or other person required to file statements, reports, or other documents required by Chapter 4 (commencing with Section 84100) of Title 9 of the California Government Code, except an elected officer, candidate, committee, or other person who receives contributions totaling less than $2,000, and makes expenditures totaling less than $2,000 in a calendar year, shall file those statements, reports, or other documents online or electronically with the city clerk.

B. Any person holding a position listed in Government Code Section 82700 or designated in the city's local conflict of interest code adopted pursuant to Government Code Section 83700, shall file any required Statement of Economic Interest reports (Form 700) online or electronically with the city clerk.

(Ord. 1703)

Any elected officer, candidate, committee or other person who has electronically filed a statement, report, form, or other document using the city's online system is not also required to file a copy of that document in a paper format with the city clerk.

(Ord. 1703)

In any instance in which an original statement, report or other document must be filed with the California Secretary of State and a copy of that statement, report or other document is required to be filed with the city clerk, the filer may, but is not required to, file the copy electronically.

(Ord. 1703)

If the city clerk's electronic system is not capable of accepting a particular type of statement, report, or other document, an elected officer, candidate, committee, or other person shall timely file that document with the city clerk in an alternative format.

(Ord. 1703)

The city clerk shall ensure that the city's system makes all filed statements, reports, forms, or other documents available on the city's internet website in an easily understood format that provides the greatest public access. Within 72 hours of each applicable filing deadline, the statements, reports, forms, or other documents, whether filed electronically or in paper format, shall be available and posted on the city's internet website. If the final day of the 72-hour period is a Saturday, Sunday, or holiday, the period is extended to the next day that is not a Saturday, Sunday, or holiday. Before posting, the city clerk shall redact the street name and building number of the persons or entity representatives listed on any statement, report, or document, or any bank account number required to be disclosed by the filer. Providing a link on the city's internet website to the statement, report, or other document satisfies this requirement. The data shall be made available free of charge. The city clerk's office shall also make a complete, unredacted copy of the statement, report, form, or other document available to the Fair Political Practices Commission for Government Code Section 87200 filers.

(Ord. 1703)

The city clerk's office shall maintain records according to the city's records retention schedule and applicable state law commencing from the date filed, a secured, official version of each online or electronic statement, report, form, or other document, which shall serve as the official version of that record.

(Ord. 1703)

The city clerk is authorized to adopt such administrative policies and procedures as deemed necessary to implement this chapter.

(Ord. 1703)