Santa Ana Municipal Code § 2-749 City attorney and city clerk contracting authority

(a) Non-public works contracts.

(1) The city manager is authorized to bind the city to any one (1) or more written non-public works contract, per vendor, in an amount or amounts not exceeding the sum of fifty thousand dollars ($50,000.00) per department, and per each Fiscal Year. For purposes of this section, a non-public works contract shall mean any contract not deemed to be a public works contract under subsection (b)(1).

(2) The city manager is hereby authorized to bind the city on amendments to any one (1) non-public works contract when such amendment for any one (1) non-public works contract, together with any previously approved amendments for said contract, do not cumulatively amount to an increase of the city's expenditure obligation under said contract of more than twenty (20) percent of the original contract amount.

(b) Public works contracts.

(1) The city manager is authorized to bind the city to any one (1) or more written public works contract, per vendor, in an amount or amounts not exceeding the sum of five hundred thousand dollars ($500,000). For purposes of this section, a public works contract shall be deemed to mean a project for the erection, improvement, and/or maintenance, inspection, testing and repair of public buildings, streets, drains, sewers, or parks.

(2) The city manager is authorized to bind the city to any one (1) written contract for emergency public works construction in an amount not exceeding the sum of five hundred thousand dollars ($500,000).

(3) The city manager is hereby authorized to bind the city on change orders to any one (1) public works contract, when such change order for any one (1) public works contract, together with any previously approved change orders for said contract, do not cumulatively amount to an increase of the city's expenditure obligation under said contract of more than twenty (20) percent of the original contract amount.

(c) Website access and search features.

(1) All agreements approved by the City Manager shall be posted to the City's website on a quarterly basis.

(2) The City's website shall provide search capabilities allowing users to search any and all agreements approved by the City Manager based on words, phrases, and dollar amounts.

(d) Pre-authorization by city council for vehicle purchases.

(1) Upon application, the city council may pre-authorize the city manager to procure and execute contracts and purchases for vehicles and vehicle-related equipment.

(2) An application to the city council shall include:

(A) General terms of the proposed procurement, contracts and purchases, including a description of the vehicle or equipment, proposed duration, and relevant contractual terms and conditions.

(B) Detailed budget and fiscal impact for all aspects of the proposed contracts and purchases, including the maximum to be expended, breakdown of all costs, and funding source.

(C) Method or methods of procurement to be utilized, demonstrating compliance with city's Purchasing Rules and Regulations.

(D) Discussion detailing the public benefit served by the proposed preauthorization and city manager's recommendation for approval.

(3) Upon receipt of the city manager's application and accompanying report, the city council shall review the documentation and, if satisfied the proposed actions are in the public interest, may pre-authorize the city manager to proceed with the procurement and execution of contracts and purchases as recommended.

(4) If approved by city council, authority pursuant to this section shall be valid for a period of one (1) year from date of approval, unless otherwise specifically noted in the council's action.

(5) All contracts and purchases executed pursuant to this section shall be reported by the city manager as outlined in subsection (c), above.

(Ord. No. NS-2963, § 5, 3-19-2019; Ord. No. NS-3041, § 2, 6-6-23; Ord. No. NS-3078, § 4, 4-15-25; Ord. No. NS-3089, § 1, 2-3-26)

(a) The city attorney is authorized to bind the city to any one (1) or more written contracts for goods or services, to conduct department business, per vendor and per each Fiscal Year where said contract does not exceed the sum of twenty-five thousand dollars ($25,000.00).

(b) The city clerk is authorized to bind the city to any one (1) or more written contracts for goods or services, to conduct department business, per vendor and per each Fiscal Year where said contract does not exceed the sum of twenty-five thousand dollars ($25,000.00).

(c) Website access and search features.

(1) All agreements approved by the city attorney and city clerk shall be posted to the City's website on a quarterly basis.

(2) The City's website shall provide search capabilities allowing users to search any and all agreements approved by the city attorney and city clerk based on words, phrases, and dollar amounts.

(Ord. No. NS-3078, § 5, 4-15-25)