Portola Valley Municipal Code Ch. 3.20 Purchasing System

Footnotes:

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Editor's note— Ord. 2011-391, §§ 3 and 4, adopted April 13, 2011, amended ch. 3.20 in its entirety to read as herein setout. The former ch. 3.20, §§ 3.20.010—3.20.170 pertained to similar subject matter, and derived from Ord. 1964-24, §§ 1—10, adopted in 1964.

In order to establish efficient procedures for procurement of supplies and equipment at the lowest possible cost commensurate with the quality needed, the town adopts the purchasing system described in this chapter.

(Ord. 2011-391 § 3, 2011)

Except in cases of emergency or where specific authority has been first obtained from the town council, no purchase order shall be issued for supplies or equipment unless there exists an unencumbered appropriation in the fund account against which such purchase is to be charged.

(Ord. 2011-391 § 3, 2011)

Recycled products and those that have been deemed environmentally preferable by the town shall be purchased whenever it is determined that the recycled or environmentally preferable product will perform equal to or better than the typical product.

(Ord. 2011-391 § 3, 2011)

All purchase orders or agreements shall be approved by the town manager or his/her designee.

A. Purchase of supplies and equipment having a monetary value of five thousand dollars or less may be completed without obtaining multiple quotes or proposals.

B. For any purchase of supplies and equipment having a monetary value of more than five thousand dollars, prior to the issuance of a purchase order or agreement, the town manager or his/her designee shall obtain multiple quotes or proposals and shall determine which provides the supplies and equipment at the lowest possible cost commensurate with the quality needed.

C. The bidding requirements contained in this section may be dispensed with in the event that an emergency requires that a purchase be made from the nearest available source of supply or the supplies or equipment to be purchased can only be obtained from a single source.

(Ord. 2011-391 § 3, 2011)