Pomona Municipal Code § 2-965 Required restrictive procedures

Centralized procurement shall provide for efficient procedures for the purchase of goods, services, professional services, equipment and other personal property and services at the lowest possible cost commensurate with quality needed; to exercise positive financial control over purchases as provided by Charter § 1202. Centralized procurement shall operate as a division of the finance department.

(Ord. No. 4276, § 3, 1-6-2020)

In addition to the provisions of this article, the finance director shall prepare and implement a guideline of procurement policies and procedures. Said procedures may be amended as needed upon recommendation of the finance director with the approval of the city manager to address operational issues as they arise. Supplementary information, i.e. definitions, process, exceptions, requirements and signature authority, etc., is outlined in corresponding sections within the Procurement Policies and Procedure Manual.

(Ord. No. 4276, § 3, 1-6-2020)

The finance director may assign/designate an individual(s) to function as the city's procurement officer. An individual(s) assigned/designated by the finance director to function in this capacity will have the authority to procure goods and services, professional services and equipment required by the city in accordance with the procurement procedures prescribed by the City Charter and as authorized by the finance director and the city's policies and procedures.

The finance director or procurement officer may designate individuals to function as procurement staff to assist in the procurement of goods and services, professional services, and equipment required by the city in accordance with the procedures prescribed by the City Charter and as authorized by the finance director or procurement officer and the city's policies and procedures.

(Ord. No. 4276, § 3, 1-6-2020)

Nothing herein contained shall preclude the city from utilizing more restrictive procedures if, and when required by federal or state law, where federal or state funds are involved in the contract to be awarded or when the procurement officer determines it is in the best interest of the city to do so.

(Ord. No. 4276, § 3, 1-6-2020)

Except for emergencies, or other authorized exemptions, no purchase can be made without an authorized purchase order number issued by the City of Pomona. Such purchases are void and not considered an obligation by the city. Invoices without a valid purchase order number may be returned to the supplier unpaid. The city is not responsible for any unauthorized purchase, or any purchase that does not comply with the city's procurement policies and procedures.

(Ord. No. 4276, § 3, 1-6-2020)