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Title 2 — ADMINISTRATIVE CODE

Part 8 — RECORDS AND REPORTS

Palo Alto Municipal Code · 2026-09 edition · updated 2026-09-29 · Palo Alto

2.30.700 Records, public inspection.

(a) Records Maintenance. The Procurement Officer shall maintain written records for each contract, price quotation, purchase order, document or other agreement awarded or entered into by the city, which shall include, at a minimum: the request from the department; the bid or proposal documents received for the contract, if any; all bids or proposals received; the basis on which the contract award was made; and a copy of any and all contracts awarded. The Procurement Officer shall maintain and retain written records of any determination to cancel solicitation documents and of an awarding authority’s decision to reject bids or proposals. Such records shall be retained for a period of time in compliance with California law and the city’s records retention schedule, and the records shall be made available for public inspection during normal city business hours. The foregoing provisions shall not apply to records of wholesale utility commodities and services transactions retained under master agreements referred to in Section 2.30.140, which shall be maintained by the department of utilities.

(b) Public Inspection. Bids shall be available for public inspection following the date and time set for receipt of bids. Proposals shall be available for public inspection consistent with State public records law, as may be amended from time to time. This Section shall not be construed to require the disclosure of records that are otherwise exempt from inspection and copying by law.

(Ord. 5494 § 37, 2020: Ord. 5387 § 1 (part), 2016: Ord. 4827 § 1 (part), 2004)

2.30.710 City Manager reports.

(a) City Manager shall make a biannual report to the Council of all contracts for professional services or general services awarded by the City Manager, the Procurement Officer or other designated employees, the costs of which exceed $25,000.00, and of all contracts awarded by the City Manager for public works and goods, the costs of which exceed $85,000.00.

(b) The City Manager shall prepare and deliver an annual report to the Council of all leases, licenses and rentals of city real property with third parties, approved by the City Manager.

(Ord. 5494 § 38, 2020: Ord. 5387 § 1 (part), 2016: Ord. 4827 § 1 (part), 2004)

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▸Contents — Palo Alto Municipal Code
Palo Alto Municipal Code
  1. Article VIII — A. Board of Education
  2. Title 1 — GENERAL PROVISIONS
  3. ▸Title 2 — ADMINISTRATIVE CODE
    Overview
    1. 2.04 Council Organization and Procedure
    2. 2.06 Official City Seal and Logo
    3. 2.07 Post-Government Employment Regulations
    4. 2.08 Officers and Departments
    5. 2.09 Conflict of Interest Code for Designated Positions
    6. 2.10 Cable Television and Open Video Systems - Award of Franch…
    7. 2.11 VIDEO SERVICE PROVIDERS - APPLICABLE REQUIREMENTS
    8. 2.12 Emergency Organization and Functions
    9. 2.16 Boards and Commissions Generally
    10. 2.18 Public Art Commission
    11. 2.21 Architectural Review Board
    12. 2.22 Human Relations Commission
    13. 2.23 Utilities Advisory Commission
    14. 2.24 Library Advisory Commission
    15. 2.25 Parks and Recreation Commission
    16. 2.26 Visual Art in Public Places
    17. 2.27 Historic Resources Board
    18. 2.28 Fiscal Procedures
    19. 2.30 Contracts and Purchasing Procedures
    20. 2.31 Property Control
    21. 2.32 Sales and Use Tax
    22. 2.33 Transient Occupancy Tax
    23. 2.34 Real Property Transfer Tax
    24. 2.35 Utility Users Tax
    25. 2.36 Personnel Procedures
    26. 2.37 Business Tax
    27. 2.40 Municipal Elections
    28. 2.44 Official Newspaper
    29. 2.48 Solar Tax Credit
    30. 2.49 Electronic Signatures
    31. Chapter 2.04 — COUNCIL ORGANIZATION AND PROCEDURE
    32. Chapter 2.06 — OFFICIAL CITY SEAL AND LOGO
    33. Chapter 2.07 — POST-GOVERNMENT EMPLOYMENT REGULATIONS
    34. Chapter 2.08 — OFFICERS AND DEPARTMENTS
    35. Chapter 2.09 — CONFLICT OF INTEREST CODE FOR DESIGNATED POSITI…
    36. Chapter 2.10 — CABLE TELEVISION AND OPEN VIDEO SYSTEMS - AWARD…
    37. Chapter 2.11 — VIDEO SERVICE PROVIDERS - APPLICABLE REQUIREMENTS
    38. Chapter 2.12 — EMERGENCY ORGANIZATION AND FUNCTIONS
    39. Chapter 2.16 — BOARDS AND COMMISSIONS GENERALLY
    40. Chapter 2.18 — PUBLIC ART COMMISSION
    41. Chapter 2.20 — PLANNING AND TRANSPORTATION COMMISSION
    42. Chapter 2.21 — ARCHITECTURAL REVIEW BOARD
    43. Chapter 2.22 — HUMAN RELATIONS COMMISSION
    44. Chapter 2.23 — UTILITIES ADVISORY COMMISSION
    45. Chapter 2.24 — LIBRARY ADVISORY COMMISSION
    46. Chapter 2.25 — PARKS AND RECREATION COMMISSION
    47. Chapter 2.26 — VISUAL ART IN PUBLIC PLACES
    48. Chapter 2.27 — HISTORIC RESOURCES BOARD
    49. Chapter 2.28 — FISCAL PROCEDURES
    50. Chapter 2.30 — CONTRACTS AND PURCHASING PROCEDURES
    51. Part 6A — SURVEILLANCE AND PRIVACY PROTECTIONS
    52. Part 1 — GENERAL
    53. Part 2 — CONTRACT TYPES
    54. Part 3 — CONTRACTING AUTHORITY
    55. Part 4 — COMPETITIVE SOLICITATION REQUIREMENTS
    56. Part 5 — COMPETITIVE SOLICITATION PROCEDURES
    57. Part 6 — CONTRACT TERMS AND CONDITIONS
    58. Part 7 — ETHICS IN CONTRACTING
    59. Part 6A — SURVEILLANCE AND PRIVACY PROTECTIONS
    60. Part 8 — RECORDS AND REPORTS
    61. Part 9 — REWARDS
    62. Part 10 — STANDARDIZATION
    63. Chapter 2.31 — PROPERTY CONTROL
    64. Chapter 2.32 — SALES AND USE TAX
    65. Chapter 2.33 — TRANSIENT OCCUPANCY TAX
    66. Chapter 2.34 — REAL PROPERTY TRANSFER TAX
    67. Chapter 2.35 — UTILITY USERS TAX
    68. Chapter 2.36 — PERSONNEL PROCEDURES
    69. Chapter 2.37 — BUSINESS TAX
    70. Chapter 2.40 — MUNICIPAL ELECTIONS
    71. Chapter 2.44 — OFFICIAL NEWSPAPER
    72. Chapter 2.48 — SOLAR TAX CREDIT
    73. Chapter 2.49 — ELECTRONIC SIGNATURES
  4. Title 4 — BUSINESS LICENSES AND REGULATIONS
  5. Title 5 — HEALTH AND SANITATION
  6. Title 6 — ANIMALS
  7. Title 8 — TREES AND VEGETATION
  8. Title 9 — PUBLIC PEACE, MORALS AND SAFETY
  9. Title 10 — VEHICLES AND TRAFFIC
  10. Title 11 — ENVIRONMENTAL IMPACT PROCEDURE
  11. Title 12 — PUBLIC WORKS AND UTILITIES
  12. Title 13 — IMPROVEMENT PROCEDURE
  13. Title 15 — FIRE PREVENTION
  14. Title 16 — BUILDING REGULATIONS
  15. Title 17 — HAZARDOUS MATERIALS STORAGE
  16. Title 18 — ZONING
  17. Title 19 — MASTER PLAN
  18. Article 7 — AUTHORITY FOR AND SCOPE OF MASTER OR GENERAL PLANS.
  19. Article 8 — PROCEDURE FOR ADOPTION OF MASTER OR GENERAL PLAN.
  20. Chapter 19.06 — SPECIFIC PLANS
  21. Chapter 19.10 — COORDINATED AREA PLANS
  22. Title 20 — PRECISE PLANS
  23. Title 21 — SUBDIVISIONS AND OTHER DIVISIONS OF LAND
  24. Title 22 — PARKS

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