Oxnard Municipal Code Div. 2 Citizen Advisory Groups; General

(A) The following provisions shall apply to the following citizen advisory groups: senior services commission, commission on community relations, parks and recreation commission, homeless commission, planning commission, and cultural arts commission.

(B) Sections 2-31 through 2-35 and Sections 2-37 through 2-41 of this division shall apply to the library board.

(`64 Code, Sec. 2-100) (Ord. No. 2467, 2553, 2657, 2886, 2957, 3059)

All citizen advisory group meetings shall be open to the public and held in a publicly owned building. The time, day and location of all regular meetings of a citizen advisory group shall be filed with the city clerk.

(`64 Code, Sec. 2-102) (Ord. No. 2467, 2957)

The secretary shall be responsible for properly noticing all regular and special meetings of the citizen advisory group and maintaining minutes of the meetings.

(`64 Code, Sec. 2-103) (Ord. No. 2467, 2957)

If any member of a citizen advisory group has three or more consecutive unexcused absences, or is absent, excused or unexcused, for more than half of the meetings in a calendar year, the member shall be deemed to have resigned from the citizen advisory group. The secretary shall notify the city clerk in writing of any such consecutive absences. The member shall be deemed to have resigned from the citizen advisory group on the date that the city clerk receives notice from the secretary.

(`64 Code, Sec. 2-104) (Ord. No. 2467, 2957)

A citizen advisory group member may be removed at the pleasure of the city council.

(`64 Code, Sec. 2-105) (Ord. No. 2467, 2957)

(A) The secretary shall promptly inform the city council, through the city manager, of policy decisions or recommendations adopted by a citizen advisory group.

(B) A copy of the minutes of all citizen advisory group meetings shall be promptly posted on the city’s website.

(`64 Code, Sec. 2-106) (Ord. No. 2467, 2957)

(A) The mayor, with the approval of the city council, shall appoint the members of each commission. Each council member shall strive to nominate a commissioner from the council members' district to serve on each commission. The mayor shall nominate one commissioner at-large for each commission.

(B) Except for the planning commission, the first three members of each commission nominated by city council members representing Districts 3, 4, and 6 appointed after this division becomes effective shall serve until December 31, 2020, or until a successor is appointed, unless the member is earlier removed by the city council, dies, resigns, or is deemed to have resigned pursuant to this code. The next four members of each commission nominated by city council members representing Districts 1, 2, 5, and the mayor's at-large nominees appointed after this division becomes effective shall serve until December 31, 2022, or until a successor is appointed, unless the member is earlier removed by the city council, dies, resigns, or is deemed to have resigned pursuant to this code. All members of each commission appointed thereafter shall serve until December 31 of the final year of the appointing council members' term or until a successor is appointed, unless the member is earlier removed by the city council, dies, resigns, or is deemed to have resigned pursuant to this code. The mayor's appointees shall serve until the end of the term of the council members for Districts 3, 4, and 6, or until a successor is appointed, unless the member is earlier removed by the city council, dies, resigns, or is deemed to have resigned pursuant to this code.

(C) A commissioner may be reappointed by the mayor, with the approval of the city council. However, no member of the commission may be appointed to serve more than two consecutive terms. This provision applies prospectively to all commissions. If a member serves less than half of a term, that member shall be eligible to serve two full consecutive terms thereafter.

(D) In the event of a vacancy, the council member or mayor who made the original appointment shall nominate a replacement to complete the term of the member creating the vacancy.

(Ord. No. 2957, 3031)

Each commissioner shall undergo the city’s formal background check procedures prior to appointment to serve on a commission.

(Ord. No. 2957)

(A) The following persons shall not serve as a commissioner:

(1) The spouse, domestic partner, parent, stepparent, brother, sister, child, stepchild, grandchild, step grandchild, mother-in-law, father-in-law, daughter-in-law, or son-in-law of a city employee or elected city official, or any person with whom a city employee or elected city official has a relationship in loco parentis (acting in the role of a parent); or

(2) A current city employee or elected city official.

(B) Subsection (A)(1) shall not apply to persons seeking reappointment to a citizen advisory group in which he or she serves on as of January 1, 2019.

(Ord. No. 2957)

(A) Each commission shall follow Robert’s Rules of Order.

(B) Except for the planning commission, a majority of the commission positions filled at the time of a meeting shall constitute a quorum for the transaction of business of any commission.

(Ord. No. 2957, 3031)

Except for the planning commission which shall be televised to the extent feasible, all commission meetings shall be audio recorded and archived on the city's website.

(Ord. No. 2957)

The city manager shall designate a city staff member to serve as a non-voting secretary to each commission.

(Ord. No. 2957)